Tender Title: CONSULTANCY SERVICES FOR FOR CONDUCTING ENERGY AUDIT OF NYANZA, KARONGI AND MUSANZE PENSION PLAZAS ON BEHALF OF ULTIMATE DEVELOPERS LTD (UDL)

Dear Sir/Madam:

Tender Ref No: 020/S/NCB/UDL/2023 Kigali, 26/10/2023

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1. Ultimate Developers Ltd (UDL) is a private real estate company leading the way in transforming the property business in Rwanda. UDL has a growing portfolio of Residential and Commercial projects that are changing Rwanda's real estate landscape. It's a flagship project, the unique Vision City neighbourhoods, is the biggest upscale suburb in Kigali and Rwanda at large with the first phase of 504 units which are completed and sold and the second phase under development. Furthermore, UDL is engage in the property and facility management of RSSB properties located within and outside Kigali.

2. In light of the above function of managing RSSB properties, UDL aims at reducing the annual growth rate of GHG emissions from the Rwandan real estate landscape and commercial buildings. The objective of the assignment is to improve the Energy Use Index (EUI) of Nyanza, Karongi and Musanze Pension Plazas under UDL management by promoting the energy-conserving aspects of existing buildings.

3. The achievement of this objective will be facilitated through an evaluation of various energy-consuming operations and procedures to determine energy-saving opportunities that are needed to be carried out. Energy audits of these facilities will be conducted to determine the baseline energy utilization performance. In addition, the audits will determine and assess any wasteful as well as energy- conserving practices, operations, and procedures. The results of the energy audit and the assessment of potential energy efficiency improvements will be used in the development of specific guidelines for the operation of other UDL facilities.

4. The purpose of this Tender Notice is to seek the services of a competent Consulting firm to conduct energy audits of the mentioned properties on behalf of UDL. Bidding will be conducted through National Competitive Bidding and is addressed to all locally registered companies well conversant with the requested expertise to compete in an open tender.

5. Interested bidders shall purchase the Request For Proposal (RFP) Document at a fee of Twenty Thousand Rwandan francs (20,000 RWF) via Ultimate Developers Ltd's Account Number open in Bank of Kigali, Account Number: 00048-00394853- 25 in the names of Ultimate Developers Ltd and may obtain further information at UDL Head Office (Address below) during office hours 08:00 a.m. to 05:00 p.m. Local Time or via email.

Address:

Ultimate Developers Ltd (UDL), Procurement & Logistics Office, RSSB Building, Tower II, 9th Floor, PO Box 5516 Kigali, Kigali City, Rwanda, E-mail: procurement@ udl.rw

6. The RFP Document will be available for pickup from UDL offices during office hours or requested via the above email attached with the proof of payment of the Tender Document.

7. A firm will be selected under Quality and Cost Based Selections (QCBS) procedures and in a full Technical Proposal FTP) format as described in this RFP, in accordance with the UDL Procurement Policy and Procedures Manual.

8. The RFP includes the following documents:

Section 1 Tender Notice

Section 2

Instructions to Consultants and Data Sheet Section 3 - Technical Proposal FTP - Standard Forms

Section 4 - Financial Proposal - Standard Forms

Section 5 Terms of Reference

Section 6 Standard Form of Contract

9. Well typed proposals (Technical and Financial) written in English, clearly marked with the Tender Title and tender reference number shall be deposited in sealed envelopes at the Procurement Office of UDL not later than 29/11/2023 at 10:00 a.m. local time (8:00a.m. GMT).

10. Technical Proposals will be opened in the presence of bidders' representatives who choose to attend on 29/11/2023 at 10:30 a.m. local time (08:15 a.m. GMT) in the Board Room of UDL HQ, 9th Floor /RSSB Building - Tower II. Bids shall remain valid for 120 days after the Deadline for Bid Submission prescribed above. Sincerely,

JDL

ULTIMATE DEVELOPERS LTD

Alice NTAMITONDERO Chief Executive Officer Ultimate Developers Ltd

50 5516 Rwanda

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