INVITATION LETTER TO BID

NATIONAL COMPETITIVE BIDDING (NCB)

Title of the tender: CONSULTANCY SERVICES FOR THE DETAILED DESIGN AND SUPERVISION OF THE REFURBISHMENT OF RSSB TWIN TOWERS_INTERIOR DESIGN AND FAÇADE RENOVATION 

Tender Ref N^o: 018/S/NCB/UDL/2024

Client: (UDL)

Source of Fund: UDL 

Date: 08^th March 2024 

Dear Mrs/Mr:

1. Ultimate Developers Ltd (UDL) is a private real estate company leading the way in transforming the property business in Rwanda. UDL has a growing portfolio of Residential and Commercial projects that are changing Rwanda's real estate landscape. It’s a flagship project, the unique Vision City neighbourhoods, is the biggest upscale suburb in Kigali and Rwanda at large with the first phase of 504 units which are completed and sold. Furthermore, UDL is developing Vision City-Phase 2, a GREEN, SMART, WELL and SUSTAINABLE neighbourhood as well as managing all the properties of Rwanda Social Security Board (RSSB) within Kigali and Upcountry. UDL has finalized the design of an iconic Tower to grace the skyline of the Kigali Central Business District and construction to start soon.
2. The objective of this tender is to enter into a contract with a competent interior design firm that can undertake the interior refurbishment of the Towers for the purpose of achieving a conducive office working environment.
3. This Tender comprises One (1) indivisible Lot.
4. This Letter of Invitation is addressed to all competent all companies with vast experience in interior design and supervision in accordance with the Terms of reference herein. Bidding will be conducted through National Competitive Bidding (NCB).
5. Interested bidders shall purchase the Request for Proposal (RFP) Document at a fee of Fifty Thousand Rwandan (50,000 RWF) via Ultimate Developers Ltd Account Number opened in Bank of Kigali, Account Number: 100004408289 in the names of Ultimate Developers Limited (UDL) and may obtain further information at UDL Head Office (Address below) during office hours 09:00 a.m. to 05:00 p.m. Local Time or via email.  
6. Interested bidders may obtain further information on the Tender Document and other clarifications at UDL Head Office (Address below) during office hours 08:00 a.m. to 05:00 p.m. Local Time.

Address:

Ultimate Developers Ltd (UDL)

Procurement & Logistics Office

RSSB Building, Tower II

9^th Floor                                                                                  

P.O. Box 5516 Kigali

Kigali City, Rwanda

E-mail: procurement@udl.rw 

7. The Tender Document will be available for pickup from UDL offices from 11/03/2024 from 10:00am or can be requested via the above emails upon proof of purchase of the Tender Document.  
8. Well typed bids written in English, clearly marked with the Tender Title and tender reference number shall be deposited in sealed envelopes at the Procurement Office of UDL not later than 29/03/2024 at 10:00 a.m. local time (8:00 a.m. GMT). 
9. Bids will be opened in the presence of bidders’ representatives who choose to attend on 29/03/2024 at 10:15 a.m. local time (08:15 a.m. GMT) in the Board Room of UDL HQ, 9th Floor /RSSB Building – Tower II. Bids shall remain valid for 120 days after the Deadline for Bid Submission prescribed above.  
10. Detailed technical specifications and quantities and other qualification criteria required are annexed to this Invitation. 

Sincerely,

Moses KATUSIME

Ag. Chief Executive Officer

Ultimate Developers Ltd