Expression of Interest (EOI) – Supply of Podcast Equipment

Reference number: 91178969

Publication date: 02.02.2024

Context

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. GIZ has worked in Rwanda for over 30 years. The primary objectives agreed to between the Government of Rwanda and the Federal Republic of Germany are poverty reduction and promotion of sustainable development. To achieve these objectives, GIZ Rwanda is active in the sectors of Good Governance, Sustainable Economic Development, Climate and Energy, Digitalisation and Extractive Governance.

The GIZ project "Digital4RWanda" has a mandate to advise Rwandan institutions on the implementation of the priorities to foster the digital transformation initiatives of the Rwandan government. The project also aims to promote the development of digital solutions in collaboration with sector ministries, digital inclusion, and the support of the local ecosystem. 

It is in that context that GIZ is looking for a reputed and experienced company to supply the needed “Podcast Equipment”.

The specifications and quantities are in the table below:

The specifications of items are detailed below and will be the basis for technical evaluation:

Item 1: audio production studio mixer

Fully integrated audio production studio mixer for streamers, podcasters, musicians, and content creators.

• Quantity: 15
• Network Connectivity: Wi-Fi 802.11g/n/ac 2.4GHz and 5GHz, Ethernet 100/1000.
• Ultra-low-noise, high-gain Revolution Preamps (-131.5dBV EIN, 76dB gain)
• Four high-quality Neutrik combo inputs for connecting microphones, instruments, and line-level devices.
• Nine individually assignable channels with six broadcast-quality physical faders and three virtual faders
• High-performance quad-core audio engine

Item 2: Podcast microphone

A podcast microphone with a broadcast-quality dynamic microphone optimized for incredible performance in podcasting, livestreaming, and other speech, or vocal applications. Offering a rich, full-bodied sound, with an internal pop filter for minimizing plosives, internal shock mount for reducing vibrations, and a swing mount for easy positioning. Robust all-metal construction

• Quantity: 60

Item 3: Over-ear headphones

professional over-ear headphones that offer sonic performance and superior comfort. Featuring custom-matched drivers that deliver an incredibly accurate frequency response and ultra-low distortion, and a precision-engineered acoustic design optimized for exceptional detail and clarity, ideal for all forms of content creation, including music production, mixing and audio editing, podcasting, streaming and location recording. earcup and headband cushions for superior comfort. Fully adjustable headband locking system. Removable cable with locking connector that can be connected to either earcup for maximum flexibility or convenience.

• Quantity: 60

Item 4: Black XLR cables

Premium 3 meters Black XLR cables ideal for use with a wide range of audio equipment. They feature a professional-grade Canare™ cable and high-quality Neutrik® connectors, ensuring incredibly clean signal transfer with extremely low noise. Manufactured to the highest tolerances, with rugged connectors and strain relief sleeves for unmatched durability.

• Quantity: 60

Item 5: headphone adaptors

High-quality headphone adaptors for converting headphones with 3.5mm plugs (as used on most consumer devices) for use with equipment that has the larger ¼-inch headphone sockets.

• Quantity: 60

Item 6: studio boom arm

A studio boom arm for podcasters, streamers, and broadcasters. Its innovative parallelogram spring design ensures ultra-smooth movement and precise microphone placement in any position, while its fully damped internal springs and neoprene arm cover eliminate mechanical noise for completely silent operation. Integrated cable management ensures your setup is tidy and its extended reach and full 360-degree rotation make it easy to position your microphone exactly where it needs to be. Take your content to the next level. Compatible with any microphone or shock mount using a standard thread, weighing between 94g and 1.2kg, including the NT-USB Mini, PodMic, Podcaster, Podcaster, Broadcaster and more.

• Quantity: 60

Item 7: High-quality foam windshield

a high-quality foam windshield that is designed to fit any podcast microphone or a large-diaphragm microphone, including the NT1-A, NT2-A, NT1000, NT2000, NTK, K2 and Broadcaster microphones. It helps prevent hard plosive sounds overloading the microphone capsule. Compatible with PodMic, Podcaster, Procaster and Broadcaster

• Quantity: 60

Item 8 : Backpack

a custom-designed backpack carry bag for the RØDECaster series, including the RØDECaster Pro or RØDECaster Pro II. Made from high-quality materials, including a soft, durable Alcantara handle, ballistic nylon straps and water-resistant exterior, it is rugged and hard-wearing. It can accommodate a Fully integrated audio production studio mixer, plus microphones, studio arms and other accessories, as well as laptops up to 16 inches. Ergonomic adjustable shoulder straps with back and chest support ensure absolute comfort, with exterior pockets and compartments providing additional storage.

• Quantity: 15 

• Safely stores microphones, mounts, cables, and other accessories.
• Dedicated padded laptop compartment that can fit laptops up to 16-inches.
• Modular and padded equipment compartments for safely organizing equipment.
• Constructed from rugged, durable, and luxurious materials, including a water-resistant exterior, ballistic-grade nylon and Alcantara carry handle.
• Lightweight design with ergonomic shoulder straps, back support, and sternum strap
• Spacious 18L internal capacity with multiple compartments, pouches, and attachment points
• Sleek and understated black design for a stylish and discreet aesthetic

Procedure.

The assessment is divided into three stages: Eligibility check, technical assessment, and financial evaluation:

Eligibility criteria

Participating companies must meet the following eligibility criteria:

• The company must have a minimum experience of 3 years in Rwanda supplying different brand/categories of materials/equipment to international organizations, embassies and medium to large multi-national corporations. 2 Letters of Reference from the past four years (2020 onwards) from such companies must be provided.  
• The company must possess a valid registration certificate (issued by RDB), VAT certificate (issued by RRA) and tax clearance certificate (issued by RRA). 
• The company must confirm in writing that the offer is valid until at least 4 weeks after the submission period has ended. 

Please submit the documentary evidence for the above criteria. Non-submission/Partial submission of commercial/technical documents mentioned above by any supplier will lead to a rejection of the entire bid. 

Technical offer

Technical assessment will be based on the technical specifications provided above against technical specifications of the items proposed by the supplier.

• The bidders are encouraged to include a company profile that displays they fulfil the eligibility requirements.
• For a bidder to be technical eligible, the technical specification of each item proposed must meet the technical requirements as described above. The offer must provide clear and complete technical specifications of items proposed.
• Technical offer must include a table that shows items proposed and complete specs
• Technical offer must not include the prices of items.
• Technical of must include the required documents for eligibility above mentioned. 

Financial Offer

The financial evaluation will be done only in respect of those firms, which meet the eligibility criteria and the technical requirements.

Financial offer must indicate the unit price of each item and total price as per quantities given. The offer must be in RWF and VAT exclusive, if applicable (VAT should be calculated separately in addition to the total price of all items.

Other conditions:

• Delivery place: The items will be delivered at Career Centre Building, 7th floor, KG 541St, Kigali, Rwanda
• Delivery period: Please indicate your shortest period for delivery.

Submission of offer

Please submit electronically your EoI (technical & Financial offer) in one email with two separate attachments (Technical and Financial offer) and should be in PDF files to this email ONLY: RW_Quotation@giz.de  until latest 15.02.2024.

Please you must write on email subject this sentence:   91178969-Podcast Equipment. Without this sentence, your offer may not be considered.

Hard copies are not allowed this time.

GIZ reserves all rights.