Expression of Interest for works of Assets tagging and registration in Mantis Akagera Game Lodge, Kayonza District, Rwanda.

1. About the Company

Mantis Akagera Game Lodge stands on a hill at the southern tip of the Akagera National Park elevated above the savannah with exceptional views of Lake Ihema with 60 rooms, suites, a conference centre, restaurant and bar.

2. Introduction:

Akagera Game Lodge, a local company registred under TIN: 100374346 would like to conduct an exercise of Assets (Propert, Plant and Equipment) tagging and resgistration and put in place a Fixed Assets register with the following informations:

• Date of purchase
• Tag Number
• Asset description
• Model
• Value
• Quantity
• Serial number
• Remarks if any disposal
• Condition of Asset. 

3. Scope of the work:

Interested consultant (s) will be responsible for the following tasks:

• Conducting the Assets (PPE) tagging and registration exercise,
• Putting in place an Asset Register with the following information (Date of purchase, Tag Number, Asset description, Model, Value, Quantity, Serial Number, if any disposal, and Condition of the Asset). 

4. Tender submission requirements: 

1. Interested candidates wanting to express their interests must have at least 3 years of experience in tagging and Assets registration or similar works. The experience is proven by the (RDB) Company registration certificate, and the Work Completion Certificates of similar works,
2. Interested candidates should prove that they are VAT registered and their tax payments are up-to-date (tax clearance certificate), for private companies. 

5. Submission of Application:

Participation in the competition is open on equal terms to all parties for this call for Express of Interest.

Interested parties are requested to submit:

1. A cover letter expressing their interest in this work,
2. Company profile detailing their experience in Assets tagging and registration or similar works,
3. A detailed proposal outlining their approach, methodology, and timeline,
4. A breakdown of the proposed budget and fee structure,
5. Signed and stamped Work Completion Certificate(s) of similar works provided by previous clients,
6. Company registration certificate provided by Rwanda Development Board,
7. Valid VAT certificate for private companies,
8. Any other relevant certificates showing that the interested candidate is eligible for the work.

6. Timeline: Please note the following key dates related to this RFP process:

1. 1. RFP Issuance Date: 24/10/2023
   2. Proposal Submission Deadline: 02/11/2023
   3. Evaluation and Vendor Selection: 06/11/2023
   4. Project Commencement Date: 09/11/2023 

7. Evaluation Criteria: Proposals will be evaluated based on the following criteria:

1. Experience and expertise in Assets tagging and registration,
2. Proposed methodology and approach,
3. References and record of accomplishment,
4. Cost-effectiveness.

8. Contact Information:

For inquiries and submission of proposals, please contact

Valens DUSABUMUREMYI at

Email Address : Valens.dusabumuremyi@mantiscollection.com

Copy: Daniel.Nsengiyera@mantiscollection.com

Phone Number: +250787242280. 

Done at Kayonza October 24, 2023