Summary
Date Posted: Wednesday, September 06 2023, Base Salary: Not Disclosed

JOB DETAILS:
Job Purpose
The HR Assistant will be required to act as the first point of contact for day-to- day HR enquiries and support the HR team with a wide range of activities including recruitment, performance management, training, management information, salary & benefits administration, and ad-hoc projects.

Duties and Responsibilities
Information Management and Administration
• Ensure maintenance of all HR records (fully electronic from 2001 onwards, some paper records prior to that) in compliance with Rwandan Data protection law, including the processing of recruitment information, sickness absences, starters, leavers and changes in terms and conditions of service.
• Use initiative to come up with ideas for improvement of systems and processes including expansion of our use of the HR management systems.
• Proofreads contracts and correspondence produced by staffs
• Prepares presentations (Power Point), procedure documentation and other relevant documents.
• Compile monthly HR report(Timesheets) concerning staff, contractors, and volunteers.
• Close staff files according to exit procedure and checklist & ensure staff leaving complete handover checklist with all departments.
General HR support
• Draw up and maintain employee contracts, including ensuring that contracts meet Rwandan legal and regulatory standards.
• Verify contract dates, position titles, and other relevant information to ensure consistency between soft and hard copy contracts as and when new contracts are signed.
• Ensure that all policies and procedures are in compliance with the employment law.
• Have knowledge and mastery of the Rwanda Labour Law and other legal instruments for reference purposes and to inform policy.
• Help with new employee orientation and paperwork.
• Coordinate training sessions for new hires.
• Ensure new employees complete required forms and documents
• Track and manage employee attendance and time-off requests.
• Assist in preparing timesheets and payroll data.
• Assist in organizing training programs and workshops.
• Help track employee training and development activities.
Contribute to Alert generally.
• Contribute to team-wide communications and knowledge management and participate in organization-wide events and discussions on related topics/projects.
• Any other tasks as may be reasonably required.

Travel requirements
• The position is based in Kigali city with possible travel to the districts in which we work.

Person Specification
Essential Requirements
• Bachelor’s Degree, preferably in human resources or Law.
• At least 1-2 years of professional experience in human resource.
• Excellent interpersonal, communication and listening skills.
• Working knowledge of HR functions and best practices.
• Ability to work as part of a team and on own initiative.
• High level of attention to detail and accurate documentation of information.
• Exceptional record management skills .
• Ability to deliver training/ inductions both one to one and to small groups
• Experience using MS Office (outlook, PowerPoint, excel, word)
• High level of cultural sensitivity and awareness

Desirable Requirements
• Ability to communicate in French,
• Experience in HR-specific software programs (PeopleHR)

Work Hours: 8

Experience in Months: 12

Level of Education: Bachelor Degree

Job application procedure
Application form for the post should be sent by email not later than 15 September 2023 to Rwanda@international-alert.org  . Please mention the following reference in the subject heading of your email: Application for HR Assistant Position.
Please note that the following:
• This is a local position.
• if you have not heard from us within two weeks of the closing date, you can assume that your application has, on this occasion, been unsuccessful.”

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