Summary
Date Posted: Thursday, September 05, 2019 , Base Salary: Not Disclosed

JOB DETAILS:
Ministry Of Infrastructure .

Job Responsibilities:
• Prepare and regularly monitor the project procurement plan in line with the project objectives and duration and make sure activities are implemented on time.
• Following RPPA or World Bank Standard Bidding Document and Request for Proposal Documents for the projects to be procured at Project Coordination Unit (PCU) and upon request to assist stakeholders (LODA, COK, 6 Secondary Cities) in preparing technical specifications or terms of reference, tender documents or request for proposals, bids evaluation reports and review of the documents prior to submission to RPPA or World Bank for no - objection/approval as the case may be.
• Follow up of bid securities, proforma invoices and performance securities and ensure the validity and timely release by the procuring entity
• Initiate and coordinate the procurement process for all shopping methods, and provide support in the selection of the short lists and pre - qualification of suppliers where necessary.
• In cases of procurement actions requiring Development Partners “no objection” coordinate the dispatch of procurement documents to Development Partners, monitor timely response on issuing “no objections” at different levels of the procurement process and follow - up accordingly.
• Monitor and ensure timely responses to procurement questions raised by the Development Partners to the respective procuring entity
• Follow - up with the short listed Specialists within 10 days of request for proposals dispatch and ensure their participation in the procurement exercise.
• Participate in the Tender Evaluation Committee meetings when tasked by the chief budget manager
• Prepare the minutes of the evaluation committee meetings, and request for “no objection” letters, where necessary for tenders procured under Rwanda Urban Development Project.
• Provide support in preparation of the final contracts, and ensure timely distribution of all relevant procurement documents and contract to all stakeholders including the Development Partners.
• Develop and maintain reporting system for procurement of works, goods and services at project coordination unit for smooth follow up procured tender across all stakeholders
• Prepare periodic status reports (monthly, quarterly and annually) on the procurement of goods and services under the project and keep informing Development Partners informed of procurement status.
• Carry out other relevant duties that may be assigned by the Rwanda Urban Development Project Coordinator
Deliverables
• Preparation of Project Procurement Strategy Development Document for the new project (RUDP 2) under preparation
• Undertake stocktaking of capacity gaps in E - procurement systems, public procurement laws, procedures and standard practices in place in comparison with new World Bank procurement guidelines so as to harmonize the procurement procedures across all RUDP implementing agencies
• Provide specialist advice to RUDP Coordinator and RUDP implementation Stakeholders on procurement policy, procurement planning, contract formation and contract management activities, including, contract variations, and renewal and extension strategies.
• Prepare monthly, quarterly and annual reports on implementation of the procurement plan and annual implementation plan.
• Timely uploading of the post review contractual documents in the systematic tracking of exchanges in procurement

Job Skills: Not Specified

Job Qualifications:
• CIPS, master’s degree in Procurement or project management with 3 years of working experience in procurement field or Bachelor’s Degree in procurement or project management with 10 years of working experience in procurement field as Procurement Officer in public institutions or Government/Donor funded projects.
• Having prior knowledge of World Bank procurement guidelines.
• Prior knowledge of the public financial management capacity gaps in districts and their subsidiary entities.
• Ability to impart public procurement knowledge and skills to procurement practitioners under his/her responsibilities.
• Having strategic skills, innovative and programmatic in problem solving that actively shapes, drives and provides high level contributions for effective management of the project.
• Demonstrated ability to deliver high quality outputs while working under pressure and within tight time schedules, as well as providing effective implementation support.
• Having Strong and confident communication skills, particularly in high level discussions as well as strong relationship building and management skills.
• Strong interpersonal, leadership, and coaching skills and orientation as a team member.
• Fluent in Kinyarwanda and English or French with excellent writing and verbal communication skills especially report writing skills and fluency in English, the fluency in both in English and French being an added advantage.

Job Education Requirements: Not Specified

Job Experience Requirements: Not Specified

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Job application procedure
Follow the link below to apply http://recruitment.mifotra.gov.rw/Applications/Apply/4042 

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