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Request for Quotation (RFQ) “Provision of Flight Tickets”
Ref: RFQ/ Flight Tickets /2024
Introduction
HANDICAP INTERNATIONAL FEDERATION (HI), operating under the name Humanity & Inclusion a not-for-profit association governed by the French Act of July 1st 1901, domiciled at “138, avenue des Frères Lumière – 69371 Lyon cedex 08, France” and registered in Rwanda under RGB with the registration number 0066/RGB/18 with TIN No 100600244, Kicukiro sector, Kicukiro District, Kigali City, P.O. Box 747 KIGALI.
Preamble
- HI is an independent international aid organization working in situations of poverty and exclusion, conflict and disaster,
- HI works alongside persons with disabilities and vulnerable persons; its action and testimony are focused on responding to their essential needs, their living conditions,
- HI is committed to promoting the respect of their dignity and their fundamental rights
- To that end, HI retains service providers who are reputed for their skills in their field of activity,
- HI and the Service provider have agreed to work together in a working relationship devoid of any form of hierarchical subordination.
Our Vision
Outraged by the injustice faced by people with disabilities and vulnerable populations, we aspire to a world of solidarity and inclusion, enriched by our differences, where everyone can live in dignity.
Our Mission
Humanity & Inclusion is an independent and impartial aid organization working in situations of poverty and exclusion, conflict and disaster. The organization works alongside people with disabilities and vulnerable populations, taking action and bearing witness in order to respond to their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights.
TERMS OF REFERENCE AND TECHNICAL SPECIFICATIONS
HANDICAP INTERNATIONAL FEDERATION, invites all registered and licensed Travel Agencies to submit their competitive proposals/bids for the “Provision of flight tickets” for a framework agreement for 24 months.
Well-signed offers, written in English or French, must be submitted to the below email address by Sunday, 31st December 2023 mid-night; Late proposals will be rejected.
HANDICAP INTERNATIONAL FEDERATION requires you to send your proposals by email to: dao@rwanda.hi.org
Note: It shall remain the responsibility of the Suppliers to ensure that their proposals are submitted on or before the deadline, Proposals that are received after the deadline indicated above, for whatever reason, shall not be considered for evaluation.
Technical Specifications / Pricing
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Please submit your quotation for the provision of hotel accommodation, and meeting facilities package as follows:
No | Description | Qty | Unit | Price (Including VAT) |
1 | Kigali to Nairobi - Return Ticket ( Kenya Airways) | 1 | Lumpsum | |
Kigali to Nairobi - Return Ticket (Rwanda Air) | 1 | Lumpsum | ||
2 | Kigali to Entebbe - Return Ticket (Rwanda Air) | 1 | Lumpsum | |
3 | Kigali to Antananarivo - Return Ticket (Ethiopian Airlines) | 1 | Lumpsum | |
Kigali to Brussels - Return Ticket (Rwanda Air) | 1 | Lumpsum | ||
4 | Kigali to Brussels - Return Ticket (Brussels Airlines) | 1 | Lumpsum | |
5 | Kigali to Lyon - Return Ticket (KLM) | 1 | Lumpsum | |
6 | Kigali to South Africa - Return Ticket (Rwanda Air) | 1 | Lumpsum | |
7 | Kigali to Islamabad - Return Ticket (Emirates Airline) | 1 | Lumpsum | |
8 | Entebbe to Kinshasa - Return Ticket (Ethiopian Airlines) | 1 | Lumpsum | |
9 | Kigali to Benin- Return Ticket (Rwanda Air) | 1 | Lumpsum | |
10 | Kigali to Bujumbura- Return Ticket (Rwanda Air) | 1 | Lumpsum | |
11 | Kigali to Dar es Salaam- Return Ticket (Rwanda Air) | 1 | Lumpsum |
Submission Instructions
The following information to be included by the hotel in the quotation:
- The quoted price for each item specified in USD to be converted in Rwandan francs as per the exchange rate of the day. (This price should be inclusive of all taxes).
- Validity period of offer (Offer should be valid for at least 90 days)
- Payment modality: HI is preferable payment after delivery of services by Bank transfer
- The Quotation must be on official letterhead with an authorized signature and stamp
Administrative Requirements
Hotel to provide the following as part of his submission:
- Valid Membership certificate from RATA (Rwanda Association of Travel Agencies)
- Valid membership certificate from RTTA (Rwanda Tours and Travel Association)
- Business Registration Certificate
- VAT registration
- Valid and notified RRA tax clearance a
- RSSB contribution clearance certificate
- 3 reputable organizations for reference
- Evidence that the Hotel uses EBM
- Signed Declaration of acknowledgment of policies, ethics, and adhesion to the HI code of conduct
Electronic submissions must be received at the address specified below by December 31th, 2023, 5:00 PM, Rwanda Standard Time and please make sure that the submission is titled with the following reference number (RFQ/Hotel/2024). Submissions must be forwarded in electronic format only in PDF to dao@rwanda.hi.org.
Melanie GEISER
Country manager
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