Summary
Date Posted: Wednesday, October 25 2023, Base Salary: Not Disclosed

JOB DETAILS:
Job Summary/Responsibilities
• Ensures that the country complies with employment standards, HR policies and FHI 360 policies and procedures.
• Supports the development of personnel policies by working closely with regional and headquarters HR managers and implements personnel policies and procedures.
• Champions Diversity, Equity, and Inclusion (DEI) in the management of recruitment, selection, and onboarding of all employees.
• Participates, alongside the operations team, in recruitment of consultants ensuring that proper procedures for determination of consulting rates are followed.
• Maintains and prepares all personnel files, ensuring that all information on each employee is current, accurate and filed. This includes maintenance of employee documentation using our Human Recourses Information Systems (HRIS).
• Prepare and distribute internal and external job postings and liaise with candidates and management at various stages of the recruitment process.
• Initiate and track reference checks, ensure other background checks are completed.
• Update information on all staff members (including updating the compendium of staff positions) and manage the various types of employment contracts.
• Coordinate the benefits administration and staff compensation for the Rwanda office.
• Maintains an open-door policy to listen to staff concerns and coordinates a response to staff concerns by engaging appropriately with management.
• Provide advice and counsel to staff on personal and professional matters, including providing guidance and direction to the management team and employees on human resources related topics.
• Work with staff and management to facilitate staff development and training opportunities. Communicate and ensure compliance and consistency with office practices and policies and compliance with all employment related laws.
• Guides staff on management of leave in accordance with donor policies and the local labor laws
• Coordinates with Finance team in the preparation of the monthly payroll as well as staff separation payments.
• Coordinates with the Chief of Party (COP) and Senior Management Team (SMT) members in the organization of team building interventions and plays a key role in ensuring high staff morale.
• Ensures confidentiality in management of employee relations.
• Performs any other related duties or responsibilities that may be assigned.

Knowledge and Skills
• Must have a current working knowledge of all relevant employment laws.
o Extensive knowledge and experience in employment law, compensation, benefits administration, organizational planning and development, employee relations, safety, training and development and office administration
o Must have good computer skills in Microsoft Office applications.
o Must be accurate and efficient, highly energetic, comfortable completing multi-faceted projects along with day-to-day operations.
o Strong oral and written communication skills. Superior interpersonal and leadership skills, including patience and the ability to work well with staff at all levels.
o Evidence of practicing a high level of confidentiality and excellent organizational skills.
o Proven ability to successfully participate in senior management teams that provide leadership and strategic direction.
o Excellent analytical skills, good reasoning skills and sound judgment
o Proven proactive skills in identifying cost reduction, cost avoidance and efficiency opportunities.
o Strong organizational skills such as physical organization, goal setting, prioritization skills, strategic thinking and planning, and time management)
o Ability to develop effective work plans and priorities to achieve business objectives.
o Ability to manage tight deadlines and deliver high volumes of work with minimal or no supervision.
o Superior public relations and diplomacy skills and experience.
o Excellent critical thinking and problem-solving skills to plan, organize and manage resources to successfully complete projects.
o Experience motivating, influencing and collaborating with others.
o Ability to speak the local language and demonstrate sensitivity.

Required Qualifications
• University degree in Human Resources Management, Business Administration with a concentration in Human Resources, Organizational Psychology, or its formal equivalent.
• Minimum of 7 years of experience in Human Resources with increasing responsibility.
• Other relevant professional/management certifications, familiarity with donor rules and regulations would be an advantage.
• HR experience in an international organization is an advantage.
• Experience should reflect the knowledge, skills and abilities listed above.
• Knowledge of English required.

Problem Solving & Impact:
• Works on assignments that are typical for an HR administrative office setting. May work on special and ad-hoc projects, if needed.
• Has ability to recognize and suggest improvement for situations that deviate from accepted practice; seeks managerial advice prior to taking action.
• Errors may seriously impact other team members or departmental function and ability to meet deadlines.

Supervision Given/Received:
• Work is under limited supervision and general instructions are given for new activities or special assignments.
• Offers ideas and suggestions for improving efficiency but does not change procedures without supervisor’s approval.
• May supervise junior level staff.

Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education: Bachelor Degree

Job application procedure
• All interested and qualified candidates may apply here, not later than 24th November 2023

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