INVITATION TO BID (ITB)

TITLE OF THE TENDER: SERVICE OF PRODUCTION OF HIGH-END MARKETING MATERIALS ON BEHALF OF ULTIMATE DEVELOPERS LTD (UDL)

TENDER REFERENCE No: 017/G/NCB/UDL/2023

PROCUREMENT METHOD: OPEN COMPETITIVE BIDDING

SOURCE OF FUND: ULTIMATE DEVELOPERS LTD (UDL)

CLIENT: ULTIMATE DEVELOPERS LTD (UDL)

Attention to potential bidders:

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1. Ultimate Developers Ltd (UDL) is a private real estate company leading the way in transforming the property business in Rwanda. UDL has a growing portfolio of Residential and Commercial projects that are changing Rwanda's real estate landscape. Its flagship project of Vision City neighborhood, is the biggest upscale suburb in Kigali and Rwanda at large with the first phase of 504 units completed and now on sale. Furthermore, UDL is in charge of managing all the properties of Rwanda Social Security Board (RSSB) within Kigali and upcountry.

2. The objective of this Invitation to Bid (ITB) is to seek the services of competent suppliers with competence in production of marketing materials in Rwanda, to supply high-end marketing materials that meet our organization's requirements.

Bidding will be conducted through Open Competitive Bidding and is addressed to both international and locally registered companies well conversant with the requested items to compete in an open tender. Locally registered companies interested in this tender shall state their bid price in local currency (FRW).

3. Interested bidders shall purchase the Tender Document at a fee of Fifty USD ($ 50) via Ultimate Developers Ltd Account Number opened in Bank of Kigali, Account Number: 100008567338 in the names of UDL VISION CITY REVENUE ACCOUNT and may obtain further information at UDL Head Office (Address below) during office hours 09:00 a.m. to 05:00 p.m. Local Time or via email.

Address:

Ultimate Developers Ltd (UDL) Procurement & Logistics Office RSSB Building, Tower II

9th Floor

P.O Box 5516 Kigali

Kigali City, Rwanda

E-mail: procurement@udl.rw

4. The Tender Document will be available for pickup from UDL offices from 15/08/2023 from 09:00am or requested via the above email with the proof of payment of the Tender Document attached.

5. Well typed bids (and support technical documents - catalogues -technical specifications, etc) written in English, clearly marked with the Tender Title and tender reference number shall be deposited in sealed envelopes or e-mailed to the Procurement Office of UDL not later than 30/08/2023 at 11:00 a.m. local time.

6. Bids will be opened in the presence of bidders' representatives who choose to attend on 30/08/2023 at 11:15 a.m. local time in the Board Room of UDL HQ, 9th Floor /RSSB Building - Tower II. Bids shall remain valid for 90 days after the Deadline for Bid Submission prescribed above.

7. A list of items with specifications and quantities and other qualification criteria required shall be provided in the Tender Document to be purchased.

8. UDL shall award the supply contract to the Bidder whose offer has been determined to be the lowest evaluated bid and is substantially responsive to the Bidding Documents, provided further that the Bidder is determined to be qualified to perform the Contract satisfactorily.

9. The procurement process shall be done in compliance with the UDL Procurement Policy and Procedures Manual.

Sincerely,