Tender Notice
Tender Title: Supply Of It Consumables And Related Items On Behalf Of Ultimate Developers Ltd (Udl) Under Annual Framework Contract
Tender Reference No: 003/G/Ncb/Udl/2023
Procurement Method: National Competitive Bidding (Nrb)
DATE: 21st February 2023
Dear Sir/Madam:
1. Ultimate Developers Ltd (UDL) is a private real estate company leading the way in transforming the property business in Rwanda. UDL has a growing portfolio of Residential and Commercial projects that are changing Rwanda's real estate landscape. Its flagship project, the unique Vision City neighborhood, is the biggest upscale suburb in Kigali and Rwanda at large with the first phase of 504 units which are completed and now on sale. Furthermore, UDL is in charge of managing all the properties of Rwanda Social Security Board (RSSB) within Kigali and upcountry.
2. The objective of this invitation to bid (ITB) is to seek the services of competent suppliers with experience in supplying IT consumables and related electronic items in the local market to supply, under an annual framework agreement, quality IT consumables for use by UDL staff in their daily work activities.
Bidding will be conducted through National Competitive Bidding and is addressed to all locally registered companies well conversant with the requested items to compete in an open tender.
3. Interested bidders shall purchase the Tender Document at a fee of Ten Thousand Rwandan francs (10,000 RWF) via Ultimate Developers Ltd Account Number opened in Bank of Kigali, Account Number: 00048-00394853-25 in the names of Ultimate Developers Ltd and may obtain further information at UDL Head Office (Address below) during office hours 09:00 a.m. to 05:00 p.m. Local Time or via email.

Address:
Ultimate Developers Ltd (UDL)
Procurement & Logistics Office
RSSB Building, Tower II
9th Floor
P.O Box 5516 Kigali
Kigali City, Rwanda
E-mail: procurement@udl.rw
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Ultimate Developers Ltd 4. The Tender Document will be available for pickup from UDL offices from 24/02/2023 from 09:00am or requested via the above email with the proof of payment of the Tender Document attached.
5. The successful bidder will be selected under Least Cost Selection (LCS) procedures with offer conformity to technical specification for each item.
6. Well typed bids (and support technical documents – catalogues –technical specifications, etc) written in English, clearly marked with the Tender Title and tender reference number shall be deposited in sealed envelopes or e-mailed to the Procurement Office of UDL not later than 11/03/2023 at 11:00 a.m. local time.

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7. Bids will be opened in the presence of bidders’ representatives who choose to attend on 11/03/2023 at 11:15 a.m. local time in the Board Room of UDL HQ, 9th Floor /RSSB Building – Tower II. Bids shall remain valid for 90 days after the Deadline for Bid Submission prescribed above.
8. A list of items with specifications and quantities and other qualification criteria required are annexed to this Invitation.
9. UDL shall award the annual framework contract to the Bidder whose offer has been determined to be the lowest evaluated bid and is substantially responsive to the Bidding Documents, provided further that the Bidder is determined to be qualified to perform the Contract satisfactorily.
10. The procurement process shall be done in compliance with the UDL Procurement Policy and Procedures Manual.
Sincerely,
Alice NTAMITONDERO
Chief Executive Officer
Ultimate Developers Ltd