Country Finance Manager
Deadline of this Job:
27th November 2018
Date Posted: 15th November 2018 , Base Salary: Not Disclosed , Employment Type: Full-Time
About the Company
Plan International is an independent development and humanitarian not for profit organization that advances children’s rights and equality for girls. We believe in the power and potential of every child. But this is often suppressed by poverty, violence, exclusion and discrimination and its girls who are most affected.
Plan International has been operating in Rwanda since 2007. And over the past ten years, we have had an extensive portfolio that covers a variety of interventions (Right to protection, Right to Youth Economic Security, Right to access quality and inclusive education and Right to Early Childhood Care and Development) in both development and humanitarian contexts.
We are looking for a competent Country Finance Manager who will be required to implement the Plan International Rwanda financial action plan and solidify the financial processes and systems in the Country Office and Program Units to enable Plan International Rwanda to deliver on its program strategy and accountabilities to children, communities and donors.
Position: Country Finance Manager
Contract Type: One (1) year renewable
Reports to Country Director, Plan International Rwanda with dotted line supervision of the Regional Finance Manager for RESA.
Dimensions of Role:
Financial measures or statistics relevant to post such as budget; list of direct and indirect reports
- The position manages all staff in the Country Finance Department
- The Country Finance Manager leads the financial services provided within Plan Rwanda which has an annual budget of approximately USD 9m.
- Member of the Country Management Team
- Signatory on Country office and Program Unit bank accounts
- Approver of financial transactions up to USD 50,000 or as varied by the prevailing financial authorisation matrix
Typical Responsibilities - Key End Results of Position:
“What” is done and “why”, but not “how”; include indicators for success
Oversight and development of an excellent and high performing finance team within the country
- Recruiting, developing and retaining finance staff from the local labour market
- Establishing and beginning to implement, development and training plans for all finance staff
- Leading regular meetings of finance team members including those at the Program Unit.
- Ensuring performance management of all finance staff occurs in line with the global standard
- Grants financial reporting and record keeping are thorough, well maintained and accurate
- Establishing complete grants budgets which include cost recovery of staff costs and support services
- Accurate maintenance of grants expenditure records including supporting documentation which is approved by the appropriate authority
- Review of financial reporting prepared for submission to donors to ensure it is accurate and on time
- Maintaining close monitoring of advances to partners, expenditure reporting by partners and complete supporting documentation
- Monitor internal and donor requirements and participate in the development and implementation of updated work methods and procedures.
Plan International Rwanda management and teams are supported by effective financial services, financial information and advice
- Support the Country Director in preparation of funding requests and communicating other business plans to the regional office
- Report program unit and country office results against budget, other key financial measures to the Country Management Team including advising on issues highlighted by the financials and recommendations to address these
- Support payroll, regulatory returns and tax compliance as required
- Provide efficient purchasing and payment services to Plan Rwanda staff.
- Ensure financial due diligence of partners is completed as part of partner assessment processes
Budgeting and planning is based on excellent and timely financial data
- Lead the development, consolidation, forecasting and periodical review of the country and project budgets and funds
- Organise and control the annual budget and quarterly re-forecasting processes including communicating instructions, meeting deadlines
- Consolidate and review country operational budgets
Financial reporting and cash management is accurate and compliant with established policies and procedures
- Develop and provide financial Management Information statements and financial reports and analyses to relevant internal and external parties. Respond to requests regarding financial administration and data, in accordance with established policies and procedures.
- Ensure adherence to tax related requirements and compliance with local (tax) regulations, including corporate income tax, VAT, Sales Tax, Personal Income Tax if and where applicable.
- Manage the general ledger and cash management processes including cash forecasting
- Prepare flow charts for key financial processes
- Implement the Finance and Operations Book in Plan Rwanda
- Updating of the financial authorisation matrix and obtaining the approval of the Country Director at least annually and more frequently if required
- Ensure finance related audit actions are implemented and alternative actions taken as required to address weaknesses in financial controls and procedures identified in finance and other forms of audit reports
Dealing with Problems:
- Complexity of problems handled & the degree of investigation, analysis, & creative thinking required solving them
- The role manages in a matrix management relationship and is he/she managed in this way. This places a requirement for the development of excellent working relationships and communication that is greater than in more regular management relationships
- The role requires the ability to analyse data, qualitative indicators and reported issues to determine key risks, adverse trends and the appropriate corrective measures
- An ability to arbitrate between parties and to find solutions to difficult financial issues in an evolving development/emergency context is necessary
- Sudden emergency situations are not unusual in Rwanda the post holder must be ready to support the financial management of response programs
- The post holder approves financial transactions and contracts up to USD 50,000 or as varied by the prevailing financial authorisation matrix
Communications and Working Relationships:
- Working contacts inside and outside the organization; include the purpose and level (high, medium, low) of the contact
- Reports to the Country Director with a dotted line reporting to the Regional Finance manager.
- Provides financial services and business advice to the Country Director and CMT
- Manages the performance of Country Finance staff jointly with the Country Director and maintains regular communications and good working relationships with Country Director in order to achieve this
- Member of the Regional Finance Team network
- Regular participation in national INGO finance networks
- Responsible for country level liaison with the external auditors.
Knowledge, Skills and Behaviours Required to Achieve Role’s Objectives:
- Professional Financial/Accounting qualification (CPA or equivalent)
- Master’s degree in Financial Management
- Knowledge of the sector and the financial management issues specific to it an advantage
- Knowledge of International Financial Reporting Standards, Control standards and the reporting requirements of major international grant donors
- Minimum 5 years’ experience in Computerized Financial systems
- Proven effective management skills leading teams across several sites and operating in a multi-cultural and matrix management structure
- Excellent proven financial analytical skills
- Ability to demonstrate and foster in team members a strong commitment to meeting the needs of other employees and managers for financial services
- Good written and spoken English
- Proficient in Microsoft office packages and with Plan’s general ledger, grants tracking and PPM systems
- Striving for high performance across the team and for Plan’s business
- Strategic thinking and innovation – fining efficiencies in the use of resources
- Decision making and risk management – identification and action on financial risk management in line with compliance requirements
- Influence and communication – able to communicate concerns to managers and teams
- Building effective teams and partnerships – with teams and suppliers
- Developing people – leaving a legacy of a locally able team
- Self-awareness and resilience – operating in a highly volatile and developing context
Physical Environment and Demands:
- The position is based at the country office which is a typical office environment
- It requires travel to program unit operations, which may account for up to 25% of working time.
Level of Contact with Children:
The position involves low interaction with children.