Director of Administration & Finance Unit job at Rwanda Public Procurement Authority (RPPA)

Vacancy title:
Director of Administration & Finance Unit

[ Type: FULL TIME , Industry: Public Administration, and Government , Category: Admin & Office ]

Jobs at:

Rwanda Public Procurement Authority (RPPA)

Deadline of this Job:
10 November 2021  

Duty Station:
Within Rwanda , Kigali , East Africa

Date Posted: Monday, November 01, 2021 , Base Salary: Not Disclosed


Rwanda Public Procurement Authority (RPPA)

Job description
1. Coordinate the development, execution, monitoring and reporting of the RPPA budget (ordinary)
• Participate in the development of key priorities/Action Plan of the institution(RPPA) ;
• Participate in the budget preparation process;
• Participate in budget negotiation with MINECOFIN;
• Coordinate the Preparation of annual, quarterly and monthly cash plans in collaboration with other units;
• Monitor RPPA budget execution in compliance with the public finance rules and procedures;
• Formulating an appropriate financial management and accounting systems and procedures
• Receive and check all invoices and requests and forward them for payment;
• Verify and sign all payments;
• Ensure timely preparation of periodic budget execution and financial statement reports;
• Participate in budget revision process.

2. Coordinate staff recruitment and selection process.
• Supervise the implementation of the policies and procedures of recruitment of staff;
• Supervise and assess the process of recruitment from advertisement to selection of successful candidates;
• Organize the orientations/induction of the new staff
• Lead the probation process.

3. Coordinate staff planning and development.
• Ensure need assessment of staff capacity building;
• Ensure the development of capacity building plan ;
• Ensure the timely submission of the capacity building plan to the relevant institution;
• Ensuring the implementation of capacity building plan;
• Monitor regular trainings impact assessment;

4. Coordinate performance management of RPPA staff.
• Coordinate the preparation and signing of the performance contracts;
• Monitor the implementation of the employees’ performance contracts;
• Coordinate staff performance evaluation;
• Consolidate and submit the annual performance evaluation report of employees.

5. Ensure staff welfare
• Ensure timely staff salary payment and other benefits
• Ensure employees complaints are handled;
• Ensure the declaration of statutory withheld (PAYE, Pension and health contributions) are timely made
• Ensure recreational services for the staff is provided
• Ensure staff refreshment is provided;
• Coordinate staff leave plan and implementation;
• Organize unit regular meetings;

6. Ensure proper Labor relations
• Ensure compliance with public service laws and regulations in force;
• Monitor staff attendance, investigate causes for staff absence and recommend solutions;
• Coordinate the provision of advice on health and safety in the workplace;
• Advise the management on human resource and work related issues;

7. Supervise and Coordinate the management of office materials and assets
• Ensure proper maintenance of office equipment of the RPPA;
• Ensure and review the list of office material to be purchased;
• Ensure the approval of office equipment by management;
• Verify and approve material requests from staff;
• Ensure the submission of monthly inventory report and monthly inventory review;
• Ensure regular update and inventory of the RPPA’ assets register;
• Coordinate auctions of the RPPA’ assets.

8. Coordinate proper management of ICT tools and maintenance
• Oversee proper functioning of the RPPA server;
• Ensure ICT technical support services and guidance are timely provided;
• Ensure proper management and maintenance of ICT equipments;
• Supervise the administration of RPPA’ website;
• Ensure proper functioning of RPPA’ software’s;
• Ensure the availability and well-functioning of required hardware and software tools

9. Coordinate and supervise documentations and archives activities
• Oversee the management and preservation of the RPPA records and archives
• Ensure the establishment of exploitation system of information and the use of data in the archive of RPPA;
• Oversee the management of RPPA documentation library.

10. Supervise activities of the front desk
• Oversee management of incoming and outgoing mails and filing;
• Oversee the establishment and maintenance of the general filing system and file all correspondences.
• Oversee RPPA guest management

Minimum Qualifications
Degree in other field with API/PFM Certificate
Experience: 3

Bachelor’s Degree in Accounting with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)
Experience: 3

Master’s Degree in Finance with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)
Experience: 1

Master’s Degree in Accounting with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)
Experience: 1

Bachelor's Degree Finance with CPA/CPFA/CPFM intermediate level /ACCA Foundation Level (Completion of ACCA Applied Skills papers)
Experience: 3

Competency and Key Technical Skills
• Integrity
• Strong critical thinking skills and excellent problem solving skills.
• Inclusiveness
• Accountability
• Communication
• Teamwork
• Client/citizen focus
• Professionalism
• Commitment to continuous learning
• Resource management skills
• Analytical skills
• Problem solving skills
• Decision making skills
• Networking skills
• Leadership skills
• Mentoring and coaching skills
• Time management skills
• Risk management skills
• Performance management skills
• Results oriented
• Digital literacy skills
• Fluency in Kinyaranda English and or French knowledge of Swahili is an added advantage
• Fluency in Kinyarwanda, English and/or French. Knowledge of all is an added advantage.
• Knowledge of accounting, financial reporting and auditing standards (Such as IPSAS, IFRS; ISSAs)
• Proficiency in financial management systems
• Proficiency in Financial Management systems and in-depth knowledge of the Rwanda’s public finance management
• Knowledge of standards and frameworks applied in Public Sector such as International Public Sector Accounting Standards (IPSAS); IFRSs; Government Finance Statistics (GFS); Internal Audit framework and International Standards for Supreme Audit Institutions (ISAAIs)

Work Hours: 8

Experience in Months: 36

Level of Education:
Bachelor Degree


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Job application procedure

Interested persons can apply via the link below

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Job Info
Job Category: Accounting/ Finance jobs in Rwanda
Job Type: Full-time
Deadline of this Job: 10 November 2021
Duty Station: Kigali
Posted: 01-11-2021
No of Jobs: 1
Start Publishing: 01-11-2021
Stop Publishing (Put date of 2030): 01-11-2050
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