Summary
Date Posted: Friday, February 07, 2020 , Base Salary: Not Disclosed

JOB DETAILS:
Position Title: Finance Clerk
Organizational Unit: Resource Management Department
Duty Station: IOM Kigali, Rwanda
Classification: General Service Staff, Grade G3 (UN Salary Scale for GS staff)
Type of Appointment: One- year fixed term with the possibility of extension
Estimated Start Date: As soon as possible
Closing Date: February 18, 2020
Reference Code: VN2020/04 - RW
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. Internal and external candidates are eligible to apply to this vacancy. For the purpose of the vacancy, internal candidates are considered as first-tier candidates.
Context:
Under the overall supervision of the Resource Management Officer (RMO) and direct supervision of Senior Finance and Admin Assistant, the incumbent will be responsible for the carrying out of administrative and financial tasks at IOM Rwanda’s Resource Management Unit. The role is multi-faceted and entails a range of different responsibilities. .

Core Functions / Responsibilities:
• Submit VAT claims electronically and Reconcile VAT claims refunded by the government with vendors and General Ledger account
• Create and maintain an orderly filing system – both electronically and in hard copy according to IOM general guidelines;
• Monitor and verify billing of staff for the private use of IOM assets such as personal calls and ensure recording in PRISM
• Follow-up with staff to ensure timely submission of computed Travel Expense Claims (TECs) as soon as they return from TDY and ensure TECs are computed in accordance with IOM Travel Rules and Regulations.
• Perform Data Entry in PRISM ensure that costs have been correctly captured the relevant WBS.
• Assist in planning logistics for training, workshops, and meetings coordination with the relevant unit.
• To be the custodian of stationary stock including taxi books and office supplies and maintain a log for the same.
• Assist with day to day tasks and special Requests from another unit.
• Provide general admin support to RMU Team.
• Perform any other related task as may be assigned.

Required Competencies
The incumbent is expected to demonstrate the following values and competencies:
• Inclusion and respect for diversity: Shows respect and sensitivity towards gender, culture, ethnicity, religion, sexual orientation, political conviction, and other differences.
• Integrity and transparency: Do not abuse one’s position and acts without consideration of personal gain. Is motivated by professional rather than personal concerns.
• Professionalism: Demonstrates professional competence and mastery of subject matter and willingness to improve knowledge and skills.
Core Competencies – behavioral indicators
• Teamwork: Coordinates own work with that of the team to meet agreed priorities and deadlines.
• Delivering results: Shows understanding of own role and responsibilities in relation to expected results
• Managing and sharing knowledge: Keeps abreast of new developments in own field of competence and creates opportunities for knowledge management initiatives.
• Accountability: takes ownership for achieving the Organization’s priorities and assumes responsibility for own action and delegated work.
• Communication: Presents information using language and sequence of ideas that is easy for recipients to understand.

Required Qualifications and Experience
• Bachelor’s Degree in Finance related field from a recognized institution with one-year relevant experience in Finance and Administrative position or,
• Secondary School Diploma with at least three years of relevant working experience.
• Solid computer skills, including proficiency in MS Office Packages (Office, Excel, Powerpoint, outlook) internet and E-mail
• Personal commitment, efficiency, and results-driven.
• Sound administration and organizational skills with strict attention to detail.
• Ability to work in a highly confidential manner
• Strong interpersonal skills and ability to work as part of a diverse team.
• Flexible and able to adapt quickly to new, different environments
• Solid computer skills, including proficiency in MS Office Packages (Office, Excel, Powerpoint, outlook) internet and E-mail
• Strong interpersonal and intercultural skills with proven ability to work effectively and harmoniously with a diverse team.
• Mature individual, able to work independently under pressure, able to maintain accuracy, paying attention to details, meeting deadlines and working with minimal supervision.
• CPA/ ACCA qualifications is an added advantage
Languages
Fluency in English is required. Knowledge of French is an added advantage

Job Education Requirements: Bachelor’s Degree in Finance

Job Experience Requirements: 1 Year

Work Hours: 8

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Job application procedure
Interested candidates are invited to complete the attached form and submit it to iomrwandarecruitment@iom.int by 18 February 2020 at the latest, referring to this advertisement.
The subject of your e-mail MUST indicate the Position title, reference code, and the candidates’ names.
In order for an application to be considered valid, IOM will only accept applications which should include a cover letter (not more than one page) and complete Personal History Form (PHF) highlighting the required education and experience
Only shortlisted candidates will be contacted.
Posting period:
From 05.02.2020 to 18.02.2020

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