Vacancy title:
Administrative Assistant

[Type: TEMPORARY, Industry: Public Administration, and Government, Category: Admin & Office, Civil & Government]

Jobs at:
Embassy of Japan

Deadline of this Job:
Friday, May 8 2026

Duty Station:
4th floor of Blue star house, 35, KG7 Avenue, Kacyiru | Kigali | Kigali

Summary
Date Posted: Wednesday, April 29 2026, Base Salary: Not Disclosed

Similar Jobs in Rwanda
Learn more about Embassy of Japan
Embassy of Japan jobs in Rwanda

JOB DETAILS:

The Embassy of Japan in Rwanda is seeking one Administrative Assistant with the following qualifications to work in the Administration Section.

Responsibilities or duties

Responsibilities include (but not limited to) Provide day-to-day administrative support to the Finance and Administration team, Coordinate meetings, appointments, and travel arrangements for staff, Assist in procurement processes, Liaise with vendors, service providers, and internal staff on administrative matters, , Perform other related administrative duties as assigned.

Qualifications or requirements 

• A Rwandese national who lives in Kigali or near Kigali, and is able to commute to the Embassy every weekday on time.
• Proficiency in written and spoken English and French. Japanese language skill is an asset but not prerequisite.
• Basic computer skills (proficiency in the use of Microsoft Office software: Word and Excel) and good communication skills.
• A high school diploma or above.

Experience needed

• Working experience in administration and/or in a team-oriented workplace is desirable.

Any other provided details 

• Salary will be determined according to Embassy’s internal rules.
• Working hours: Monday to Thursday 08:00 -17:30 (1-hour break), Friday 08:00 -12:45
• The staff member might be required to work overtime or on Saturday, Sunday and other holidays in accordance with internal regulations and domestic laws.
• Period of employment: Short-term position( Expected to begin on June 1st, 2026 up to September 4th 2026).
• Position: Administrative Assistant

Work Hours: 8

Experience in Months: 24

Level of Education: high school

Job application procedure

Documents specified below should be submitted to the Administrative Section of Embassy of Japan.

• Curriculum Vitae (with an attached picture) and Copy of ID
• Non-criminal certificate
• Documents proving educational background

*Please include your name, and postal address, cell phone number, educational background, qualifications, and other details in English.

We will inform the interview date and time exclusively to applicants who have passed a document screening. Submitted documents will not be returned. Any inquiries regarding anything related to your application will not be accepted.

Personal information submitted will be used exclusively for the purpose of selection and application will be kept strictly confidential.

Embassy of Japan, 4th floor of Blue star house, 35, KG7 Avenue, Kacyiru, Kigali

By 4:00 PM May 8th, 2026 (Any application submitted after the deadline will not be considered.)

All Jobs | QUICK ALERT SUBSCRIPTION