IBAKWE SACCO GATSIBO refers to a District Savings and Credit Cooperative (D-SACCO) established following the consolidation of 14 Umurenge Savings and Credit Cooperative (USACCO’s) and now Ibakwe Sacco Gatsibo has 14branches operating within Gatsibo District, in accordance with the Government of Rwanda SACCO’s consolidation framework and under the supervision of the National Bank of Rwanda (BNR) IBAKWE SACCO GATSIBO is looking for qualified, competent, committed, proactive and self-motivated individual to occupy the following position.

Responsibilities or duties

Under the supervision and guidance of the Managing Director:

• To work diligently on the assigned work on time and to produce results;
• To comply with the instructions of the employer or his/her representative;
• To comply with the laws, regulations and decisions of the Cooperative;
• To take good care of and manage the equipment assigned to him/her in his/her work;
• To be at work and to respect working days and hours;
• To maintain confidentiality of work;
• To provide basic identification documents before starting work;
• To follow the principles and rules governing the conduct of the Cooperative's business activities;
• Liaise the MD’s office with different department, branches and external partners;
• Provides administrative support to the Managing Director ensure efficient operation;
• Arranges meetings and appointments for Managing Director and organizing his/her schedule;
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc;
• Archives reports and administrative documents (business plan etc.);
• Conducts research and prepares presentation on the market, IBAKWE SACCO GATSIBO positioning, competition etc;
• Prepares and monitors invoices;
• Prepares documents for meetings and takes accurate minutes of meetings;
• Develops and updates administrative systems to make them more efficient;
• Exhibits polite and professional communication via phone, e-mail, and mail;
• Perform any other tasks requested by Managing Director.

Qualifications or requirements 

• Minimum Advanced Level Certificate (A2) in Accounting, Secretarial Studies, Office Management, Business Administration, Computer Science, or any related field.
• Having a Bachelor’s degree in Business Administration, Economics, public affairs or any other related field is an added advantage

Experience needed

• At least three (3) years of administrative assistant experience.
• Excellent organization and time management skills and ability to multi-task and prioritize work.
• Very strong written and verbal communication skills.
• Attention to detail and problem-solving skills.
• Fluency in spoken and written English. Knowledge of French is added advantage.
• Advanced knowledge of MS Office including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat.

• To work diligently on the assigned work on time and to produce results;
• To comply with the instructions of the employer or his/her representative;
• To comply with the laws, regulations and decisions of the Cooperative;
• To take good care of and manage the equipment assigned to him/her in his/her work;
• To be at work and to respect working days and hours;
• To maintain confidentiality of work;
• To provide basic identification documents before starting work;
• To follow the principles and rules governing the conduct of the Cooperative's business activities;
• Liaise the MD’s office with different department, branches and external partners;
• Provides administrative support to the Managing Director ensure efficient operation;
• Arranges meetings and appointments for Managing Director and organizing his/her schedule;
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc;
• Archives reports and administrative documents (business plan etc.);
• Conducts research and prepares presentation on the market, IBAKWE SACCO GATSIBO positioning, competition etc;
• Prepares and monitors invoices;
• Prepares documents for meetings and takes accurate minutes of meetings;
• Develops and updates administrative systems to make them more efficient;
• Exhibits polite and professional communication via phone, e-mail, and mail;
• Perform any other tasks requested by Managing Director.

• Excellent organization and time management skills
• Ability to multi-task and prioritize work
• Very strong written and verbal communication skills
• Attention to detail
• Problem-solving skills
• Fluency in spoken and written English
• Knowledge of French (added advantage)
• Advanced knowledge of MS Office including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat

• Minimum Advanced Level Certificate (A2) in Accounting, Secretarial Studies, Office Management, Business Administration, Computer Science, or any related field.
• Bachelor’s degree in Business Administration, Economics, public affairs or any other related field is an added advantage