Background

COMBINAISON Ltd established in 2014. We are top leading supplier of a wide range of laboratory products for a variety of sectors, including laboratory equipment, medical equipment, agriculture equipment, veterinary equipment and forensic science equipment

From public institutions to large private corporates, we are committed to providing you with high-quality products from trusted manufacturers and we strive to ensure that you get the equipment and supplies you need to conduct your work with confidence.

For more than 10 years, COMBINAISON Ltd has built a solid reputation for its self and is constantly expanding with a good corporate image and we have the ability to satisfy the ever-changing, more recent needs of our clients around Rwanda.

We actively work together with various manufacturers and suppliers for the supply of genuine solutions in order to meet the growing demand for superior laboratory products.

Job Purpose

The Administrative Assistant to the CEO provides high-level administrative, organizational, and technical support to ensure the efficient operation of the CEO’s office. The role requires strong coordination, communication, and analytical skills, with the ability to handle confidential information and support executive decision-making processes.

Key Responsibilities

1. Executive Support

• Manage the CEO’s calendar, schedule meetings, appointments, and travel arrangements.
• Prepare and organize documents, reports, presentations, and correspondence for executive use.
• Act as the first point of contact between the CEO and internal/external stakeholders.

2. Administrative Coordination

• Organize meetings, including preparing agendas, taking minutes, and following up on action points.
• Maintain accurate records, files, and documentation systems (both digital and physical).
• Coordinate communication across departments on behalf of the CEO.

3. Technical & Analytical Support

• Utilize scientific and analytical knowledge to support projects related to laboratory, health, or research-based operations.
• Assist in reviewing technical reports, data summaries, and project documentation.
• Support the CEO in monitoring organizational performance metrics and reports.

4. Confidentiality & Compliance

• Handle sensitive information with the highest level of confidentiality and professionalism.
• Ensure compliance with organizational policies and regulatory requirements.

5. Office Management

• Ensure smooth day-to-day operations of the executive office.
• Coordinate logistics for meetings, events, and official visits.

Qualifications and Documents Requirements

Education: Bachelor’s Degree in Biomedical Laboratory Science (mandatory).

Experience: Minimum of 1 year of relevant work experience in administrative support preferably in a healthcare, laboratory, or scientific environment.

Valid copy of license from Rwanda allied professional council.

Application cover letter addressed to the Managing Director

Curriculum Vitae (CV)

Copy of ID card or Passport

Passport Photo

Copy of Bachelor’s Degree

Skills and Competencies

• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• High level of professionalism and integrity.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and work under pressure with minimal supervision.
• Analytical thinking with attention to detail.
• Knowledge of laboratory procedures and scientific documentation is an added advantage.

Key Attributes

• Discretion and confidentiality.
• Strong interpersonal and coordination skills.
• Problem-solving mindset.
• Proactive and results-oriented approach.

Performance Indicators

• Timely and accurate execution of administrative tasks.
• Effective coordination of executive activities and meetings.
• Quality of documentation and reporting support.
• Level of professionalism in handling stakeholders and confidential matters.

• Manage the CEO’s calendar, schedule meetings, appointments, and travel arrangements.
• Prepare and organize documents, reports, presentations, and correspondence for executive use.
• Act as the first point of contact between the CEO and internal/external stakeholders.
• Organize meetings, including preparing agendas, taking minutes, and following up on action points.
• Maintain accurate records, files, and documentation systems (both digital and physical).
• Coordinate communication across departments on behalf of the CEO.
• Utilize scientific and analytical knowledge to support projects related to laboratory, health, or research-based operations.
• Assist in reviewing technical reports, data summaries, and project documentation.
• Support the CEO in monitoring organizational performance metrics and reports.
• Handle sensitive information with the highest level of confidentiality and professionalism.
• Ensure compliance with organizational policies and regulatory requirements.
• Ensure smooth day-to-day operations of the executive office.
• Coordinate logistics for meetings, events, and official visits.

• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• High level of professionalism and integrity.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to multitask and work under pressure with minimal supervision.
• Analytical thinking with attention to detail.
• Knowledge of laboratory procedures and scientific documentation is an added advantage.
• Discretion and confidentiality.
• Strong interpersonal and coordination skills.
• Problem-solving mindset.
• Proactive and results-oriented approach.

• Bachelor’s Degree in Biomedical Laboratory Science (mandatory).
• Minimum of 1 year of relevant work experience in administrative support preferably in a healthcare, laboratory, or scientific environment.
• Valid copy of license from Rwanda allied professional council.
• Application cover letter addressed to the Managing Director
• Curriculum Vitae (CV)
• Copy of ID card or Passport
• Passport Photo
• Copy of Bachelor’s Degree