Job responsibilities

• Develop and operate a system for documentation and archives for the hospital in accordance with practices and standards in place; • Develop and implement, in collaboration with concerned staff, an information classification and access policy; • Maintain an effective cataloguing and indexing of documents and regularly update the hospital’s documentation database • Receive and filing documents • Organize the documentation and the archives of each unit; • Analyze and submit the corresponding reports stating • Enter documents into Database using the available software; • Index and file documents according to the documentation policies, rules and regulations; Identify and propose documents for National Archives Services • Perform other related duties as required by his/her supervisor

Qualifications

Bachelor’s Degree in Documentation

0 Year of relevant experience

Bachelor’s Degree in Archival Studies

0 Year of relevant experience

Bachelor’s Degree in Archives

0 Year of relevant experience

Bachelor’s Degree in Information Management

0 Year of relevant experience

Bachelor’s Degree in Office Management

0 Year of relevant experience

Bachelor’s Degree in Arts and Publishing

0 Year of relevant experience

Bachelor’s in Library & Information Science

0 Year of relevant experience

Office Management

0 Year of relevant experience

Advanced Diploma (A1) in Library and information Science

0 Year of relevant experience

Required competencies and key technical skills

Knowledge of archive management software

Knowledge of integrated document management

Risk Resource management skills

Knowledge of the documentation management system (DMS) would be an advantage;

Psychometric

Languages

Kinyarwanda

English

Français

• Develop and operate a system for documentation and archives for the hospital in accordance with practices and standards in place;
• Develop and implement, in collaboration with concerned staff, an information classification and access policy;
• Maintain an effective cataloguing and indexing of documents and regularly update the hospital’s documentation database
• Receive and filing documents
• Organize the documentation and the archives of each unit;
• Analyze and submit the corresponding reports stating
• Enter documents into Database using the available software;
• Index and file documents according to the documentation policies, rules and regulations;
• Identify and propose documents for National Archives Services
• Perform other related duties as required by his/her supervisor

• Knowledge of archive management software
• Knowledge of integrated document management
• Risk Resource management skills
• Knowledge of the documentation management system (DMS) would be an advantage;

• Bachelor’s Degree in Documentation
• Bachelor’s Degree in Archival Studies
• Bachelor’s Degree in Archives
• Bachelor’s Degree in Information Management
• Bachelor’s Degree in Office Management
• Bachelor’s Degree in Arts and Publishing
• Bachelor’s in Library & Information Science
• Office Management
• Advanced Diploma (A1) in Library and information Science