RCB is seeking a highly organized and dynamic Event Coordination Officer to support, assist, and provide coordination support in the planning, coordination, and execution of national and international events. The role will work under the close supervision of the Event Coordination Manager and Director of Event Coordination to facilitate smooth event activities across all phases, including planning, execution support, and post-event follow-up.

The Event Coordination Officer will play a strictly supporting role, assisting with stakeholder coordination, documentation, logistics preparation, and operational follow-up to help ensure events are implemented in line with RCB standards. The role does not carry final responsibility for event delivery outcomes.

KEY RESPONSIBILITIES

1. Event Planning and Strategy Support

• Assist in the preparation of event action plans, timelines, and implementation frameworks.
• Support the Event Coordination Manager in developing strategic event plans aligned with RCB’s annual and multi-year objectives.
• Assist in identifying operational requirements for upcoming events, including logistics, staffing, and technical needs

2. Reporting and Documentation

• Assist in preparing and compiling weekly event progress reports highlighting status updates, risks, and mitigation notes.
• Support the development of post-event reports capturing outcomes, lessons learned, and recommendations.
• Assist in preparing quarterly performance and progress reports for management review.

3. Procurement and Vendor Coordination Support

• Assist in drafting Terms of Reference (ToRs) for procurement of event-related services and suppliers.
• Support coordination with procurement teams and vendors to facilitate timely delivery of services in line with specifications.
• Assist in monitoring vendor activities during event preparation and execution phases.

4. Stakeholder and Partner Coordination Support

• Support coordination of planning and status meetings with government institutions, organizing committees, sponsors, and other stakeholders.
• Assist as a liaison support between RCB and event partners to facilitate effective communication and alignment.
• Support dissemination of event-related information to relevant stakeholders.

5. Event Operations and Execution Support

• Assist in operational activities related to events including venue preparation, logistics coordination, accreditation, invitations, and guest management.
• Support site inspection visits by assisting with client arrivals, departures, and guided tours.
• Help monitor event activities and escalate operational issues to relevant supervisors for resolution.
• Provide support to ensure smooth execution of events in line with approved protocols and instructions.

6. Event Evaluation and Continuous Improvement Support

• Assist in post-event evaluation activities with internal teams and stakeholders.
• Support analysis of event performance against objectives, KPIs, and stakeholder feedback.
• Assist in documenting lessons learned and recommendations for future improvement.

KEY DELIVERABLES

• Support preparation of event action plans and schedules
• Support preparation of weekly and quarterly event reports
• Assist in post-event evaluation documentation
• Support coordination of stakeholders and vendors
• Assist in smooth execution of assigned event activities under supervision

QUALIFICATIONS AND EXPERIENCE

• Bachelor’s degree in Hospitality Management, Public Relations, Business Administration, Communications, Event Management, or a related field.
• Minimum of 5 years of relevant experience in event coordination or event management support, preferably within large-scale or international events.
• Experience in supporting event planning and execution processes from concept to completion.

SKILLS AND COMPETENCIES

• Strong event coordination and administrative support skills
• Good stakeholder and vendor coordination abilities
• Strong communication and interpersonal skills
• High level of organization and ability to multitask
• Ability to work under supervision and follow instructions effectively
• Problem-solving mindset with attention to detail
• Professional and client-service oriented approach

PERSONAL ATTRIBUTES

• Proactive and willing to support where needed
• Flexible and adaptable in dynamic environments
• Strong team player
• High integrity and professionalism
• Calm and composed under supervision and pressure

• Assist in the preparation of event action plans, timelines, and implementation frameworks.
• Support the Event Coordination Manager in developing strategic event plans aligned with RCB’s annual and multi-year objectives.
• Assist in identifying operational requirements for upcoming events, including logistics, staffing, and technical needs
• Assist in preparing and compiling weekly event progress reports highlighting status updates, risks, and mitigation notes.
• Support the development of post-event reports capturing outcomes, lessons learned, and recommendations.
• Assist in preparing quarterly performance and progress reports for management review.
• Assist in drafting Terms of Reference (ToRs) for procurement of event-related services and suppliers.
• Support coordination with procurement teams and vendors to facilitate timely delivery of services in line with specifications.
• Assist in monitoring vendor activities during event preparation and execution phases.
• Support coordination of planning and status meetings with government institutions, organizing committees, sponsors, and other stakeholders.
• Assist as a liaison support between RCB and event partners to facilitate effective communication and alignment.
• Support dissemination of event-related information to relevant stakeholders.
• Assist in operational activities related to events including venue preparation, logistics coordination, accreditation, invitations, and guest management.
• Support site inspection visits by assisting with client arrivals, departures, and guided tours.
• Help monitor event activities and escalate operational issues to relevant supervisors for resolution.
• Provide support to ensure smooth execution of events in line with approved protocols and instructions.
• Assist in post-event evaluation activities with internal teams and stakeholders.
• Support analysis of event performance against objectives, KPIs, and stakeholder feedback.
• Assist in documenting lessons learned and recommendations for future improvement.

• Strong event coordination and administrative support skills
• Good stakeholder and vendor coordination abilities
• Strong communication and interpersonal skills
• High level of organization and ability to multitask
• Ability to work under supervision and follow instructions effectively
• Problem-solving mindset with attention to detail
• Professional and client-service oriented approach

• Bachelor’s degree in Hospitality Management, Public Relations, Business Administration, Communications, Event Management, or a related field.
• Minimum of 5 years of relevant experience in event coordination or event management support, preferably within large-scale or international events.
• Experience in supporting event planning and execution processes from concept to completion.