Job responsibilities

– Ensure continuous monitoring of District and NBAs budget execution by comparing spending patterns and trends against financial plans through analysis of actual and projected spending; – Ensure continuous monitoring of revenue collection in the district; – Establish management controls using policy guidelines and generally accepted accounting standards for the prevention of waste, fraud and mismanagement in CoK, decentralised entities, and NBAs; – Review purchase Orders for all allotments in the procurement system to ensure that there was appropriate fund assigned; – Coordinate the preparation and pre-checking of documents for payment of goods and services after checking the conformity and accuracy of payment requests; – Ensure all invoices from external parties (contractors, suppliers, etc.) are paid in due time; – Monitor and follow up accounts details for non-payments, delayed payments and other irregularities, until such accounts are settled; – Review and evaluate budget requests, control and reporting of obligations and expenditures to the Director of Finance; – Ensure budgets execution are in compliance with all mandated spending restrictions and limitations; – Exercise legal and regulatory controls over approved budgets from decentralised entities and NBAs and report to DAF. – Review and arrange funding data in the Standard Accounting and Reporting System from decentralised entities to the DAF; – Ensure maintenance of Accounting Ledgers in order to facilitate timely financial reports, budget and accountabilities; – Ensure that generated purchase orders for internal approval are free from material errors; – Ensure accounting coding and budgeting lines are correct. This includes verification of financial reports, expenses and supporting documents; – Coordinate the preparation of the Cash Books and General Ledger using an appropriate accounting software to produce income and expenditure reports and consolidate financial reports and statements; – Supervise the preparation of bank reconciliation statements; – Ensure that all transactions are properly recorded in IFMIS and other accounting software, and that periodical financial reports are submitted to CoK within the stipulated deadlines; – Ensure the timely production of accurate financial reports as per set deadlines. – Supervise proper receipt of funds and effective custody and disbursement of funds; – Facilitate the conduct of internal and external audits; – Perform any other duties assigned by the supervisor.

Qualifications

Bachelor’s Degree in Accounting with a foundation level one of CPA/CIA/CPFA/CPFM/ACCA (Applied Knowledge of ACCA) or Stage two of CAT/ API Certificate

0 Year of relevant experience

Bachelor’s Degree in Management with a foundation level one of CPA/CIA/CPFA/CPFM/ACCA (Applied Knowledge of ACCA) or Stage two of CAT/ API Certificate

0 Year of relevant experience

bachelor’s degree in Finance with a foundation level one of CPA/CIA/CPFA/CPFM/ACCA (Applied Knowledge of ACCA) or Stage two of CAT/ API Certificate

0 Year of relevant experience

Required competencies and key technical skills

Integrity

Strong critical thinking skills and excellent problem solving skills

Inclusiveness

Accountability

Communication

Teamwork

Client/citizen focus

Professionalism

Knowledge of cost analysis techniques

Communication skills

Interpersonal skills

Strong IT skills, particularly in Financial software (SMART IFMIS)

Complex Problem solving

Time management skills

• Knowledge to analyse complex financial information & Produce reports

• Deep understanding of financial accounts;

Flexibility Skills

High analytical Skills

Judgment & Decision-making skills

Digital literacy skills; Fluency in Kinyarwanda, English and / or French. Knowledge of all is an added advantage

Coordination, planning and organisational skills

Psychometric Languages

English

Français

• Ensure continuous monitoring of District and NBAs budget execution by comparing spending patterns and trends against financial plans through analysis of actual and projected spending
• Ensure continuous monitoring of revenue collection in the district
• Establish management controls using policy guidelines and generally accepted accounting standards for the prevention of waste, fraud and mismanagement in CoK, decentralised entities, and NBAs
• Review purchase Orders for all allotments in the procurement system to ensure that there was appropriate fund assigned
• Coordinate the preparation and pre-checking of documents for payment of goods and services after checking the conformity and accuracy of payment requests
• Ensure all invoices from external parties (contractors, suppliers, etc.) are paid in due time
• Monitor and follow up accounts details for non-payments, delayed payments and other irregularities, until such accounts are settled
• Review and evaluate budget requests, control and reporting of obligations and expenditures to the Director of Finance
• Ensure budgets execution are in compliance with all mandated spending restrictions and limitations
• Exercise legal and regulatory controls over approved budgets from decentralised entities and NBAs and report to DAF
• Review and arrange funding data in the Standard Accounting and Reporting System from decentralised entities to the DAF
• Ensure maintenance of Accounting Ledgers in order to facilitate timely financial reports, budget and accountabilities
• Ensure that generated purchase orders for internal approval are free from material errors
• Ensure accounting coding and budgeting lines are correct. This includes verification of financial reports, expenses and supporting documents
• Coordinate the preparation of the Cash Books and General Ledger using an appropriate accounting software to produce income and expenditure reports and consolidate financial reports and statements
• Supervise the preparation of bank reconciliation statements
• Ensure that all transactions are properly recorded in IFMIS and other accounting software, and that periodical financial reports are submitted to CoK within the stipulated deadlines
• Ensure the timely production of accurate financial reports as per set deadlines
• Supervise proper receipt of funds and effective custody and disbursement of funds
• Facilitate the conduct of internal and external audits
• Perform any other duties assigned by the supervisor

• Integrity
• Strong critical thinking skills
• Excellent problem solving skills
• Inclusiveness
• Accountability
• Communication
• Teamwork
• Client/citizen focus
• Professionalism
• Knowledge of cost analysis techniques
• Communication skills
• Interpersonal skills
• Strong IT skills, particularly in Financial software (SMART IFMIS)
• Complex Problem solving
• Time management skills
• Knowledge to analyse complex financial information & Produce reports
• Deep understanding of financial accounts
• Flexibility Skills
• High analytical Skills
• Judgment & Decision-making skills
• Digital literacy skills
• Fluency in Kinyarwanda, English and / or French
• Coordination, planning and organisational skills
• Psychometric

• Bachelor’s Degree in Accounting with a foundation level one of CPA/CIA/CPFA/CPFM/ACCA (Applied Knowledge of ACCA) or Stage two of CAT/ API Certificate
• Bachelor’s Degree in Management with a foundation level one of CPA/CIA/CPFA/CPFM/ACCA (Applied Knowledge of ACCA) or Stage two of CAT/ API Certificate
• Bachelor’s Degree in Finance with a foundation level one of CPA/CIA/CPFA/CPFM/ACCA (Applied Knowledge of ACCA) or Stage two of CAT/ API Certificate