VACANCY ANNOUNCEMENT

Position:Senior Manager, Procurement and Logistics

Type of contract:Fixed term

Working location:National Office

Supervisor:Deputy National Director for Operations

Deadline: 21st May,2026

Context of the position

SOS Children’s Villages Rwanda is an independent member association affiliated to the SOS Federation. SOS Children’s Villages Rwanda leverages existing community resources to strengthen quality childcare and protection through a holistic continuum of care tailored to orphans, vulnerable children, and their families. SOS Children’s Villages Rwanda actively advocates for the promotion of childcare and child protection. In Rwanda, SOS Children’s Villages operate in four locations based in Gasabo, Gicumbi, Kayonza and Nyamagabe Districts. In order to further fulfil the above-mentioned responsibilities, SOS Children’s Villages Rwanda is seeking for a competent Senior Manager for Procurement and Logistics

Mission/Purpose of the Position

To safeguard the organisation's operational integrity by ensuring every Rwandan Franc spent on goods and services is compliant, competitive, and contributes to programme outcomes. The Senior Manager, Procurement and Logistics leads SOS Rwanda's Supply Chain Department — overseeing all aspects of procurement planning, vendor management, asset management, logistics, and inventory control.

The role ensures procurement processes are compliant with SOS Rwanda policies, donor requirements, and Rwanda's regulatory framework, while supporting timely and cost-effective

programme delivery. The position is the strategic counterpart to finance — providing the operational supply backbone that enables SOS Rwanda's programmes to function.

Main clients:

• Deputy National Director for Operations
• Head of Finance
• Director of Strategy and Programme Implementation
• Head of Programme Areas / Area Managers (all 4 locations)
• Project Managers and programme teams
• Suppliers and service providers
• Internal Audit and Senior Internal Auditor
• Grants Procurement Coordinator (direct report)
• SOS Regional and Global Procurement advisors

Key Responsibilities

A. Procurement Strategy and Governance

• Develop, implement, and continuously improve SOS Rwanda's procurement policies, procedures, and systems aligned with SOS-KDI global standards, donor requirements, and Rwandan procurement regulations.
• Lead the development of annual and project-level procurement plans — coordinating with program teams and finance to align procurement with program implementation timelines and budgets.
• Represent the Supply Chain function in project design, grant management meetings, and donor engagement processes — ensuring SCM is engaged early enough to provide professional procurement planning input.
• Establish and maintain a pre-qualified supplier database — conducting regular vendor assessments to ensure quality, reliability, and value-for-money.
• Lead procurement committee processes — ensuring competitive bidding, transparency, conflict of interest management, and proper documentation at all thresholds.

B. Strategic Sourcing & Contract Management

• Lead strategic sourcing for high-spend categories — developing negotiation strategies and contracting processes that achieve optimal value for the organisation.
• Negotiate, prepare, and manage contracts and framework agreements with suppliers and service providers.
• Monitor supplier performance against contract terms — including quality, delivery timelines, and pricing compliance.
• Develop supplier onboarding processes and supplier relationship management frameworks.
• Maintain a comprehensive contract registry and ensure timely follow-up on expiring agreements.

C. Logistics, Fleet, Asset Management and Inventory

• Oversee the logistics function — including transportation, storage, distribution, and delivery of goods and materials to all program locations.
• Manage SOS Rwanda's vehicle fleet — including maintenance schedules, driver management, fuel tracking, and insurance compliance.
• Maintain SOS Rwanda's asset register — ensuring all assets are properly tagged, recorded, insured, and disposed of in accordance with policy.
• Lead regular physical inventory counts and asset verification exercises across all locations.
• Optimize route planning for field vehicles to maximize community outreach and operational efficiency.

D. Donor Compliance, Audit and Risk Management

• Ensure full compliance with donor procurement requirements for all grant-funded procurements — maintaining 'always-ready' procurement records.
• Support internal and external audit processes — providing documentation, responding to findings, and implementing corrective action plans.
• Design and enforce rigorous internal controls to prevent fraud and mismanagement.
• Develop SCM KPI dashboards and regular procurement performance reports for senior management.
• Ensure proper segregation of duties across procurement, finance, and program functions.

E. Capacity Building and Systems Development

• Build the capacity of procurement and logistics staff at national and location level — providing training, coaching, and mentoring.
• Lead the digitalization of procurement processes — implementing e-procurement tools and integrating procurement systems with the ERP.
• Champion a culture of accountability, transparency, and continuous improvement within the Supply Chain Department.
• Train all procurement-handling staff on SOS Rwanda procurement policies, processes, and donor compliance requirements.

F. Data Protection Policy Awareness and Compliance

• Work in collaboration with HR, Strategic Planning & MEAL, FDC and other departments to facilitate all staff to be aware of data protection policy and its implementation to ensure; At all times the personal data of donors, sponsors, SOS CV beneficiaries and their families as well as SOS co-workers is handled confidentially and in accordance with prevailing SOS-Kinder Dorf International data protection rules and regulations.

REQUIRED QUALIFICATIONS & EXPERIENCE

Education & Professional Qualifications

• Master’s degree in supply chain management, Procurement, Business Administration, Logistics, or a related field.
• PMP or logistics management certification is an additional advantage.

Professional Experience

• Minimum of 8 years of progressive procurement and logistics management experience; 4+ years in senior management.
• Demonstrated experience managing procurement for donor-funded programs.
• Proven experience with ERP procurement modules and digital supply chain management tools.
• Experience establishing supply chain functions or leading significant procurement reform in an INGO context.
• Knowledge of Rwanda's procurement regulatory framework is an advantage.

Skills & Competencies

• Strategic Procurement and Supply Chain Management.
• Donor Compliance and grant procurement regulations (EU, USAID, UN standards).
• Contract Management, negotiation, and vendor relations.
• Logistics operations, fleet management, and asset management.
• Data management, spend analytics, and SCM KPI reporting.
• High standards of integrity, transparency, and professional ethics.
• Strong leadership, team management, and capacity building skills.
• Fluent English; Kinyarwanda and/or French is an advantage.
• Commitment to SOS values, child protection, and ethical leadership.

• Develop, implement, and continuously improve SOS Rwanda's procurement policies, procedures, and systems aligned with SOS-KDI global standards, donor requirements, and Rwandan procurement regulations.
• Lead the development of annual and project-level procurement plans — coordinating with program teams and finance to align procurement with program implementation timelines and budgets.
• Represent the Supply Chain function in project design, grant management meetings, and donor engagement processes — ensuring SCM is engaged early enough to provide professional procurement planning input.
• Establish and maintain a pre-qualified supplier database — conducting regular vendor assessments to ensure quality, reliability, and value-for-money.
• Lead procurement committee processes — ensuring competitive bidding, transparency, conflict of interest management, and proper documentation at all thresholds.
• Lead strategic sourcing for high-spend categories — developing negotiation strategies and contracting processes that achieve optimal value for the organisation.
• Negotiate, prepare, and manage contracts and framework agreements with suppliers and service providers.
• Monitor supplier performance against contract terms — including quality, delivery timelines, and pricing compliance.
• Develop supplier onboarding processes and supplier relationship management frameworks.
• Maintain a comprehensive contract registry and ensure timely follow-up on expiring agreements.
• Oversee the logistics function — including transportation, storage, distribution, and delivery of goods and materials to all program locations.
• Manage SOS Rwanda's vehicle fleet — including maintenance schedules, driver management, fuel tracking, and insurance compliance.
• Maintain SOS Rwanda's asset register — ensuring all assets are properly tagged, recorded, insured, and disposed of in accordance with policy.
• Lead regular physical inventory counts and asset verification exercises across all locations.
• Optimize route planning for field vehicles to maximize community outreach and operational efficiency.
• Ensure full compliance with donor procurement requirements for all grant-funded procurements — maintaining 'always-ready' procurement records.
• Support internal and external audit processes — providing documentation, responding to findings, and implementing corrective action plans.
• Design and enforce rigorous internal controls to prevent fraud and mismanagement.
• Develop SCM KPI dashboards and regular procurement performance reports for senior management.
• Ensure proper segregation of duties across procurement, finance, and program functions.
• Build the capacity of procurement and logistics staff at national and location level — providing training, coaching, and mentoring.
• Lead the digitalization of procurement processes — implementing e-procurement tools and integrating procurement systems with the ERP.
• Champion a culture of accountability, transparency, and continuous improvement within the Supply Chain Department.
• Train all procurement-handling staff on SOS Rwanda procurement policies, processes, and donor compliance requirements.
• Work in collaboration with HR, Strategic Planning & MEAL, FDC and other departments to facilitate all staff to be aware of data protection policy and its implementation to ensure; At all times the personal data of donors, sponsors, SOS CV beneficiaries and their families as well as SOS co-workers is handled confidentially and in accordance with prevailing SOS-Kinder Dorf International data protection rules and regulations.

• Strategic Procurement and Supply Chain Management.
• Donor Compliance and grant procurement regulations (EU, USAID, UN standards).
• Contract Management, negotiation, and vendor relations.
• Logistics operations, fleet management, and asset management.
• Data management, spend analytics, and SCM KPI reporting.
• High standards of integrity, transparency, and professional ethics.
• Strong leadership, team management, and capacity building skills.
• Fluent English; Kinyarwanda and/or French is an advantage.
• Commitment to SOS values, child protection, and ethical leadership.

• Master’s degree in supply chain management, Procurement, Business Administration, Logistics, or a related field.
• PMP or logistics management certification is an additional advantage.