Supply Chain Manager
2025-06-10T12:40:43+00:00
Save the Children International
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https://rwanda.savethechildren.net/
FULL_TIME
Rwanda
Kigali
00000
Rwanda
Nonprofit, and NGO
Transportation & Logistics
2025-06-23T17:00:00+00:00
Rwanda
8
ROLE PURPOSE:
Reporting to the Director of Program Operations, the Supply Chain Manager is responsible for overseeing the supply chain functions—including procurement, warehousing and distribution, fleet management, and asset management—for all goods and services used in both development and humanitarian programmes. The role is accountable for developing and implementing the supply chain strategy for Save the Children International’s programs and for enhancing the impact of SCI’s work through effective and optimized supply chain models that meet diverse needs across the Country Office, Field Office, and Sub-offices.
The Supply Chain Manager will lead on the development and implementation of supply chain plans, ensuring that field have access to appropriate logistics tools that are fit to manage the demands of their supply chains. The post holder will also be responsible for the overall management and implementation of an effective procurement, fleet, warehousing and asset management practices for all the development and humanitarian responses in country in compliance with SCI’s SOPs and Policies.
The supply chain Manager will offer organizational and technical leadership to the supply chain team members through training, motivating and directing the team to optimize supply chain productivity and promote professional growth.
KEY AREAS OF ACCOUNTABILITY:
- Provide technical leadership and management of supply chain staff to effectively plan and carry out supply chain function.
- Build the capacity and train supply chain staff in all necessary supply chain procedures and systems including procurement, warehousing, fleet, communications, transport, and security.
- Ensure timely delivery of program supplies.
- Participate in personnel development through talent acquisition, performance management, providing opportunity for high performers, education, communication, expectation setting, and self-actualization
- Coordinate and supervise the use of back-up generators in offices and houses and ensure compliance with maintenance schedules and Save the Children policies and guidelines.
- Undertake regular coordination meetings, planning, systems development and training, and day-to-day follow-up of supply chain functions.
- Participate in organisational planning process.
Supply Chain Management:
- Contribute to proposal development, participate in award kick off and closure meetings.
- Identify clear, effective and appropriate domestic supply chain to ensure the demanding needs of programmes are met.
- Ensuring that procurement is appropriate and cost effective, based on budget, procurement plans and timely delivery.
- Coordinate the development and consolidation of procurement plans
- Manage the development and setting up FWA and contracts and manage their implementation
- Manage and coordinate price and market surveys
- Work with the Director of Programme Operations to develop monthly planning and reporting mechanisms for timely information sharing with the Senior Management Team
- Supervising staff and monitoring performance
Compliance:
- Ensure that the minimum standards and logistics policies of Save the Children are implemented and adhered to throughout the programme and procurement is carried out in line with donor requirements and that any exceptions or waivers are addressed with the Save the Children member liaison and appropriate approval channels.
- Work with the Finance/Grants Manager to reinforce procurement principals in all aspects of logistics.
Fleet management
- Oversee fleet management and ensure compliance SCI policies and vehicle and driver policy and guidance.
- Ensure drivers are trained on safety regulations and have biannual eye tests
Assets and stocks
- Ensure proper management of all programme assets in line with Save the Children and donors’ procedures and policies.
- Coordinate supply chain planning (plan, source, procure, transport, store and dispatch), ensuring necessary authorisations are secured where required.
- Ensure supplies are stored and managed according to SCI warehousing policies and procedures and ensure stock reception, storage, and dispatch controls are in place and effectively use
Procurement
- Ensure that all procurement is done in an appropriate, timely and transparent manner as per Save the Children’s policies and procedures and internal audit requirements.
- Oversee the consolidation and implementation of procurement plans.
- Oversee and participate in the tendering process.
- Ensure proper management of Save the Children insurance contracts (fleet, asset, house, etc.)
- Manage international procurement
- Review and sign all POs and PRs
- Conduct logistics assessments for all offices
- Analyse all reports and share the spend analysis
- Review all payment requests.
Reporting
- Ensure all monthly reports are produced and submitted timely, reports are detailed and feedback provided to relevant staff
- Manage and support supply staff including ensuring appropriate team structures, clear division of responsibilities, clear objectives, management of performance and to brief and support relevant staff as required.
Management and Capacity Building
- Identify learning and training opportunities for project staff, including on-the-job training.
General
- Comply with Save the Children policies and practices with respect to child protection, code of conduct, health and safety, equal opportunities,s and other relevant policies and procedures.
- Perform such other responsibilities as agreed with your line management.
SKILLS AND BEHAVIOURS
Accountability:
- holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
- holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:
- sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development, and encourages their team to do the same
- widely shares their personal vision for Save the Children, engages and motivates others
- future-oriented, thinks strategically and on a global scale.
Collaboration:
- builds and maintains effective relationships, with their team, colleagues, and external partners and supporters
- values diversity, sees it as a source of competitive strength
- approachable, good listener, easy to talk to.
Creativity:
- develops and encourages new and innovative solutions
- willing to take disciplined risks.
Integrity:
- Honest, encourages openness and transparency; demonstrates the highest levels of integrity
QUALIFICATIONS, EXPERIENCE, AND SKILLS
Essential
- Relevant degree or masters in logistics, supply chain, procurement or related field
- Supply Chain management with international experience or a minimum of 5 years’ experience in the sector
- Experience of working in emergencies, preferably in the relevant region.
- Experience of procurement, warehousing, stock control and transport and distribution of goods.
- Vehicle fleet management experience.
- Experience of using HF & VHF radio systems, satellite phones and communications procedures in an emergency setting
- Strong administrative and organisational skills.
- Good interpersonal skills, the ability to communicate clearly and effectively and build relationships at all levels, considering cultural and language differences.
- Resourcefulness and the ability to prioritise and cope with large amounts of work under pressure.
- The ability to work closely within a team, and work in an atmosphere that can be stressful.
Desirable
- Knowledge of the context in Rwanda.
Provide technical leadership and management of supply chain staff to effectively plan and carry out supply chain function. Build the capacity and train supply chain staff in all necessary supply chain procedures and systems including procurement, warehousing, fleet, communications, transport, and security. Ensure timely delivery of program supplies. Participate in personnel development through talent acquisition, performance management, providing opportunity for high performers, education, communication, expectation setting, and self-actualization Coordinate and supervise the use of back-up generators in offices and houses and ensure compliance with maintenance schedules and Save the Children policies and guidelines. Undertake regular coordination meetings, planning, systems development and training, and day-to-day follow-up of supply chain functions. Participate in organisational planning process. Supply Chain Management: Contribute to proposal development, participate in award kick off and closure meetings. Identify clear, effective and appropriate domestic supply chain to ensure the demanding needs of programmes are met. Ensuring that procurement is appropriate and cost effective, based on budget, procurement plans and timely delivery. Coordinate the development and consolidation of procurement plans Manage the development and setting up FWA and contracts and manage their implementation Manage and coordinate price and market surveys Work with the Director of Programme Operations to develop monthly planning and reporting mechanisms for timely information sharing with the Senior Management Team Supervising staff and monitoring performance Compliance: Ensure that the minimum standards and logistics policies of Save the Children are implemented and adhered to throughout the programme and procurement is carried out in line with donor requirements and that any exceptions or waivers are addressed with the Save the Children member liaison and appropriate approval channels. Work with the Finance/Grants Manager to reinforce procurement principals in all aspects of logistics. Fleet management Oversee fleet management and ensure compliance SCI policies and vehicle and driver policy and guidance. Ensure drivers are trained on safety regulations and have biannual eye tests Assets and stocks Ensure proper management of all programme assets in line with Save the Children and donors’ procedures and policies. Coordinate supply chain planning (plan, source, procure, transport, store and dispatch), ensuring necessary authorisations are secured where required. Ensure supplies are stored and managed according to SCI warehousing policies and procedures and ensure stock reception, storage, and dispatch controls are in place and effectively use Procurement Ensure that all procurement is done in an appropriate, timely and transparent manner as per Save the Children’s policies and procedures and internal audit requirements. Oversee the consolidation and implementation of procurement plans. Oversee and participate in the tendering process. Ensure proper management of Save the Children insurance contracts (fleet, asset, house, etc.) Manage international procurement Review and sign all POs and PRs Conduct logistics assessments for all offices Analyse all reports and share the spend analysis Review all payment requests. Reporting Ensure all monthly reports are produced and submitted timely, reports are detailed and feedback provided to relevant staff Manage and support supply staff including ensuring appropriate team structures, clear division of responsibilities, clear objectives, management of performance and to brief and support relevant staff as required. Management and Capacity Building Identify learning and training opportunities for project staff, including on-the-job training. General Comply with Save the Children policies and practices with respect to child protection, code of conduct, health and safety, equal opportunities,s and other relevant policies and procedures. Perform such other responsibilities as agreed with your line management.
Relevant degree or masters in logistics, supply chain, procurement or related field Supply Chain management with international experience or a minimum of 5 years’ experience in the sector Experience of working in emergencies, preferably in the relevant region. Experience of procurement, warehousing, stock control and transport and distribution of goods. Vehicle fleet management experience. Experience of using HF & VHF radio systems, satellite phones and communications procedures in an emergency setting Strong administrative and organisational skills. Good interpersonal skills, the ability to communicate clearly and effectively and build relationships at all levels, considering cultural and language differences. Resourcefulness and the ability to prioritise and cope with large amounts of work under pressure. The ability to work closely within a team, and work in an atmosphere that can be stressful.
JOB-684827cb53b98
Vacancy title:
Supply Chain Manager
[Type: FULL_TIME, Industry: Nonprofit, and NGO, Category: Transportation & Logistics]
Jobs at:
Save the Children International
Deadline of this Job:
Monday, June 23 2025
Duty Station:
Rwanda | Kigali | Rwanda
Summary
Date Posted: Tuesday, June 10 2025, Base Salary: Not Disclosed
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JOB DETAILS:
ROLE PURPOSE:
Reporting to the Director of Program Operations, the Supply Chain Manager is responsible for overseeing the supply chain functions—including procurement, warehousing and distribution, fleet management, and asset management—for all goods and services used in both development and humanitarian programmes. The role is accountable for developing and implementing the supply chain strategy for Save the Children International’s programs and for enhancing the impact of SCI’s work through effective and optimized supply chain models that meet diverse needs across the Country Office, Field Office, and Sub-offices.
The Supply Chain Manager will lead on the development and implementation of supply chain plans, ensuring that field have access to appropriate logistics tools that are fit to manage the demands of their supply chains. The post holder will also be responsible for the overall management and implementation of an effective procurement, fleet, warehousing and asset management practices for all the development and humanitarian responses in country in compliance with SCI’s SOPs and Policies.
The supply chain Manager will offer organizational and technical leadership to the supply chain team members through training, motivating and directing the team to optimize supply chain productivity and promote professional growth.
KEY AREAS OF ACCOUNTABILITY:
- Provide technical leadership and management of supply chain staff to effectively plan and carry out supply chain function.
- Build the capacity and train supply chain staff in all necessary supply chain procedures and systems including procurement, warehousing, fleet, communications, transport, and security.
- Ensure timely delivery of program supplies.
- Participate in personnel development through talent acquisition, performance management, providing opportunity for high performers, education, communication, expectation setting, and self-actualization
- Coordinate and supervise the use of back-up generators in offices and houses and ensure compliance with maintenance schedules and Save the Children policies and guidelines.
- Undertake regular coordination meetings, planning, systems development and training, and day-to-day follow-up of supply chain functions.
- Participate in organisational planning process.
Supply Chain Management:
- Contribute to proposal development, participate in award kick off and closure meetings.
- Identify clear, effective and appropriate domestic supply chain to ensure the demanding needs of programmes are met.
- Ensuring that procurement is appropriate and cost effective, based on budget, procurement plans and timely delivery.
- Coordinate the development and consolidation of procurement plans
- Manage the development and setting up FWA and contracts and manage their implementation
- Manage and coordinate price and market surveys
- Work with the Director of Programme Operations to develop monthly planning and reporting mechanisms for timely information sharing with the Senior Management Team
- Supervising staff and monitoring performance
Compliance:
- Ensure that the minimum standards and logistics policies of Save the Children are implemented and adhered to throughout the programme and procurement is carried out in line with donor requirements and that any exceptions or waivers are addressed with the Save the Children member liaison and appropriate approval channels.
- Work with the Finance/Grants Manager to reinforce procurement principals in all aspects of logistics.
Fleet management
- Oversee fleet management and ensure compliance SCI policies and vehicle and driver policy and guidance.
- Ensure drivers are trained on safety regulations and have biannual eye tests
Assets and stocks
- Ensure proper management of all programme assets in line with Save the Children and donors’ procedures and policies.
- Coordinate supply chain planning (plan, source, procure, transport, store and dispatch), ensuring necessary authorizations are secured where required.
- Ensure supplies are stored and managed according to SCI warehousing policies and procedures and ensure stock reception, storage, and dispatch controls are in place and effectively use
Procurement
- Ensure that all procurement is done in an appropriate, timely and transparent manner as per Save the Children’s policies and procedures and internal audit requirements.
- Oversee the consolidation and implementation of procurement plans.
- Oversee and participate in the tendering process.
- Ensure proper management of Save the Children insurance contracts (fleet, asset, house, etc.)
- Manage international procurement
- Review and sign all POs and PRs
- Conduct logistics assessments for all offices
- Analyse all reports and share the spend analysis
- Review all payment requests.
Reporting
- Ensure all monthly reports are produced and submitted timely, reports are detailed and feedback provided to relevant staff
- Manage and support supply staff including ensuring appropriate team structures, clear division of responsibilities, clear objectives, management of performance and to brief and support relevant staff as required.
Management and Capacity Building
- Identify learning and training opportunities for project staff, including on-the-job training.
General
- Comply with Save the Children policies and practices with respect to child protection, code of conduct, health and safety, equal opportunities and other relevant policies and procedures.
- Perform such other responsibilities as agreed with your line management.
SKILLS AND BEHAVIOURS
Accountability:
- holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
- holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved
Ambition:
- sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development, and encourages their team to do the same
- widely shares their personal vision for Save the Children, engages and motivates others
- future-oriented, thinks strategically and on a global scale.
Collaboration:
- builds and maintains effective relationships, with their team, colleagues, and external partners and supporters
- values diversity, sees it as a source of competitive strength
- approachable, good listener, easy to talk to.
Creativity:
- develops and encourages new and innovative solutions
- willing to take disciplined risks.
Integrity:
- Honest, encourages openness and transparency; demonstrates the highest levels of integrity
QUALIFICATIONS, EXPERIENCE, AND SKILLS
Essential
- Relevant degree or masters in logistics, supply chain, procurement or related field
- Supply Chain management with international experience or a minimum of 5 years’ experience in the sector
- Experience of working in emergencies, preferably in the relevant region.
- Experience of procurement, warehousing, stock control and transport and distribution of goods.
- Vehicle fleet management experience.
- Experience of using HF & VHF radio systems, satellite phones and communications procedures in an emergency setting
- Strong administrative and organisational skills.
- Good interpersonal skills, the ability to communicate clearly and effectively and build relationships at all levels, considering cultural and language differences.
- Resourcefulness and the ability to priorities and cope with large amounts of work under pressure.
- The ability to work closely within a team, and work in an atmosphere that can be stressful.
Desirable
- Knowledge of the context in Rwanda.
Work Hours: 8
Experience in Months: 60
Level of Education: bachelor degree
Job application procedure
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