Level

5.II

Post

1

Employment

Under Contract

Reports To

Director of Administration and Finance Unit

Job responsibilities

1. Receive, record and file all invoices and requests for payment within agreed timelines
2. Implement risk management strategies, by protecting accounting records from unauthorized access and inadvertent loss of information.
3. Compile necessary requisitions and supporting documents for all payment orders (OP) to be submitted (through IFMIS) to the Ministry of Finance and Economic Planning to facilitate funds disbursement processes.
4. Prepare annual budget and Medium Term Expenditure Framework (MTEF).
5. Prepare and monitor the Ministry’s Quarterly and Annual Cash Flow Forecasting and Management
6. Prepare Monthly bank reconciliation statements for all accounts held in Banks by the Ministry.
7. Produce relevant periodically budget execution reports with explanations on variances.
8. Prepare periodic analysis comparing budget versus actual expenditures and performs detailed variance analysis with proper supporting documentation.
9. Declare and file statutory taxes/deductions on regular basis in consultation to Human Resources.
10. Prepare monthly, Quarterly and annual financial reports.
11. Put in place proper filing systems.
12. Ensure achievement of unqualified audit report (clean audit).
13. Any other work related responsibility as assigned by the supervisor

Exams to be conducted

1:PsychometricTest
2:Written
3:Oral

• Receive, record and file all invoices and requests for payment within agreed timelines
• Implement risk management strategies, by protecting accounting records from unauthorized access and inadvertent loss of information.
• Compile necessary requisitions and supporting documents for all payment orders (OP) to be submitted (through IFMIS) to the Ministry of Finance and Economic Planning to facilitate funds disbursement processes.
• Prepare annual budget and Medium Term Expenditure Framework (MTEF).
• Prepare and monitor the Ministry’s Quarterly and Annual Cash Flow Forecasting and Management
• Prepare Monthly bank reconciliation statements for all accounts held in Banks by the Ministry.
• Produce relevant periodically budget execution reports with explanations on variances.
• Prepare periodic analysis comparing budget versus actual expenditures and performs detailed variance analysis with proper supporting documentation.
• Declare and file statutory taxes/deductions on regular basis in consultation to Human Resources.
• Prepare monthly, Quarterly and annual financial reports.
• Put in place proper filing systems.
• Ensure achievement of unqualified audit report (clean audit).
• Any other work related responsibility as assigned by the supervisor

• Invoice and payment processing
• Accounting records management and risk management
• Budget preparation and monitoring
• Medium Term Expenditure Framework (MTEF) preparation
• Cash flow forecasting and management
• Bank reconciliation
• Budget execution reporting and variance analysis
• Statutory tax and deduction filing
• Financial reporting
• Records filing and documentation