The Accounts Receivable & Payable (AR & AP) Accountant is responsible for managing the full cycle of receivables and payables to ensure financial accuracy, timely collections, compliant vendor payments, and effective internal controls.

The role plays a critical part in maintaining healthy cash flow, ensuring statutory compliance, supporting financial reporting, and strengthening financial processes within the organization.

Key Responsibilities

3.1 Accounts Receivable (AR)

• Manage the end-to-end billing process, ensuring accurate and timely invoicing to clients.
• Monitor customer accounts to ensure prompt collection of outstanding balances.
• Prepare and analyze Accounts Receivable aging reports and recommend corrective action where necessary.
• Reconcile customer accounts and resolve discrepancies in a timely manner.
• Track Withholding Tax (WHT) deductions and follow up on collection of WHT certificates.
• Maintain accurate revenue and receivables records, including journal entries and adjustments.
• Support revenue recognition in compliance with applicable accounting standards.
• Participate in client account reviews and assist in resolving billing disputes.

3.2 Accounts Payable (AP)

• Process supplier invoices accurately and in line with approved budgets and policies.
• Ensure all payments are supported by proper documentation and approvals.
• Prepare weekly and monthly payment schedules and manage payment runs.
• Reconcile supplier accounts and resolve discrepancies promptly.
• Monitor outstanding payables to ensure timely settlement and strong supplier relationships.
• Ensure statutory payments (VAT, WHT, PAYE, RSSB, etc.) are processed accurately and on time.
• Maintain organized digital and physical filing systems for all payment documentation.

3.3 Reconciliations & Reporting

• Perform monthly reconciliations of receivables, payables, bank accounts, and related ledgers.
• Assist in preparation of monthly, quarterly, and annual financial reports.
• Provide documentation and support during internal and external audits.
• Ensure minimal audit findings related to AR/AP processes.

3.4 Compliance & Internal Controls

• Ensure adherence to internal financial policies and procedures.
• Oversee tax compliance including VAT, WHT, and other statutory obligations.
• Maintain strong internal controls to mitigate financial risk.
• Identify and recommend process improvements to enhance efficiency and accuracy.

3.5 Cash Flow Management & Process Improvement

• Support effective cash flow planning by closely monitoring receivables and payables.
• Minimize overdue balances through proactive follow-up and stakeholder engagement.
• Strengthen systems and procedures to improve financial operations efficiency.

Qualifications & Experience

• Bachelor’s degree in Accounting, Finance, or related field (required).
• Professional certification (CPA, ACCA, or equivalent) is an added advantage.
• Minimum of 8 years’ experience in a similar accounting role.
• Experience handling tax matters and external audits is highly desirable.
• Strong knowledge of accounting principles and financial reporting standards.
• Proficiency in ERP/accounting systems (e.g., QuickBooks, SAP, Oracle, Zoho, etc.).
• Advanced Excel skills and strong analytical ability.

Key Competencies

• High level of accuracy and attention to detail.
• Strong analytical and problem-solving skills.
• Integrity and ability to handle confidential information.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Ability to work independently and meet deadlines.

• Manage the end-to-end billing process, ensuring accurate and timely invoicing to clients.
• Monitor customer accounts to ensure prompt collection of outstanding balances.
• Prepare and analyze Accounts Receivable aging reports and recommend corrective action where necessary.
• Reconcile customer accounts and resolve discrepancies in a timely manner.
• Track Withholding Tax (WHT) deductions and follow up on collection of WHT certificates.
• Maintain accurate revenue and receivables records, including journal entries and adjustments.
• Support revenue recognition in compliance with applicable accounting standards.
• Participate in client account reviews and assist in resolving billing disputes.
• Process supplier invoices accurately and in line with approved budgets and policies.
• Ensure all payments are supported by proper documentation and approvals.
• Prepare weekly and monthly payment schedules and manage payment runs.
• Reconcile supplier accounts and resolve discrepancies promptly.
• Monitor outstanding payables to ensure timely settlement and strong supplier relationships.
• Ensure statutory payments (VAT, WHT, PAYE, RSSB, etc.) are processed accurately and on time.
• Maintain organized digital and physical filing systems for all payment documentation.
• Perform monthly reconciliations of receivables, payables, bank accounts, and related ledgers.
• Assist in preparation of monthly, quarterly, and annual financial reports.
• Provide documentation and support during internal and external audits.
• Ensure minimal audit findings related to AR/AP processes.
• Ensure adherence to internal financial policies and procedures.
• Oversee tax compliance including VAT, WHT, and other statutory obligations.
• Maintain strong internal controls to mitigate financial risk.
• Identify and recommend process improvements to enhance efficiency and accuracy.
• Support effective cash flow planning by closely monitoring receivables and payables.
• Minimize overdue balances through proactive follow-up and stakeholder engagement.
• Strengthen systems and procedures to improve financial operations efficiency.

• High level of accuracy and attention to detail.
• Strong analytical and problem-solving skills.
• Integrity and ability to handle confidential information.
• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• Ability to work independently and meet deadlines.
• Proficiency in ERP/accounting systems (e.g., QuickBooks, SAP, Oracle, Zoho, etc.).
• Advanced Excel skills.

• Bachelor’s degree in Accounting, Finance, or related field (required).
• Professional certification (CPA, ACCA, or equivalent) is an added advantage.
• Strong knowledge of accounting principles and financial reporting standards.