INGANJI SACCO RUBAVU refers to a District Savings and Credit Cooperative (D-SACCO) established following the consolidation of 12 Umurenge Savings and Credit Cooperative (USACCO's) operating within RUBAVU District, in accordance with the Government of Rwanda SACCO's consolidation framework and under the supervision of the National Bank of Rwanda (BNR) INGANJI SACCO RUBAVU is looking for qualified, competent, committed, proactive and self-motivated individual to occupy the following position.

We invite applications for the position of Administrative Assistant. The Assistant Administration at Inganji SACCO Rubavu plays a key support role in ensuring that daily office operations and administrative functions run smoothly and efficiently. This position reports to the Administration Managing Director and helps coordinate internal office processes, assist in member services, and ensure that administrative systems are implemented according to SACCO policies. The role supports the SACCO's mission to provide high-quality services to its members by strengthening organizational effectiveness and promoting good recordkeeping, communication, and office coordination.

Responsibilities or duties

Under the supervision and guidance of the Managing Director:

• To take good care of and manage the equipment assigned to him/her in his/her work;
• Liaise the MD's office with different department, branches and external partners;
• Provides administrative support to the Managing Director ensure efficient operation;
• Arranges meetings and appointments for Managing Director and organizing his/her schedule;
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc;
• Assists in the preparation of regularly scheduled reports;
• Archives reports and administrative documents (business plan etc.);
• Prepares documents for meetings and takes accurate minutes of meetings;
• Develops and updates administrative systems to make them more efficient;
• Exhibits polite and professional communication via phone, e-mail, and mail;
• Perform any other tasks requested by Managing Director.

Qualifications or requirements (e.g., education, skills)

• Bachelor's degree in Business Administration, Economics, public affairs or any other related field
• Excellent organization and time management skills and ability to multi-task and prioritize work.
• Very strong written and verbal communication skills.
• Attention to detail and problem-solving skills.
• Fluency in spoken and written English. Knowledge of French is added advantage.
• Advanced knowledge of MS Office including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat.

Experience needed

• At least three (3) years of administrative assistant experience.

• To take good care of and manage the equipment assigned to him/her in his/her work;
• Liaise the MD's office with different department, branches and external partners;
• Provides administrative support to the Managing Director ensure efficient operation;
• Arranges meetings and appointments for Managing Director and organizing his/her schedule;
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc;
• Assists in the preparation of regularly scheduled reports;
• Archives reports and administrative documents (business plan etc.);
• Prepares documents for meetings and takes accurate minutes of meetings;
• Develops and updates administrative systems to make them more efficient;
• Exhibits polite and professional communication via phone, e-mail, and mail;
• Perform any other tasks requested by Managing Director.

• Excellent organization and time management skills and ability to multi-task and prioritize work.
• Very strong written and verbal communication skills.
• Attention to detail and problem-solving skills.
• Fluency in spoken and written English. Knowledge of French is added advantage.
• Advanced knowledge of MS Office including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat.

• Bachelor's degree in Business Administration, Economics, public affairs or any other related field