Akagera Sacco Kayonza (ASK) is a District Savings and Credit Cooperative (D-SACCO) established following the consolidation of Tuelve Umurenge Sacco’s operating within Kayonza District, in accordance with the Government of Rwanda SACCO consolidation framework. ASK is duly registered under RCA Certificate No. N° RGDG013385 and licensed by the National Bank of Rwanda (BNR).

In accordance with Law N° 072/2021 of 05/11/2021 governing Deposit-Taking Microfinance Institutions, ASK is authorized to carry out microfinance activities in the Republic of Rwanda.

To achieve its mission and strengthen institutional efficiency, ASK is looking for a qualified, competent, committed, proactive, and self-motivated individual to fill the following vacant position:

JOB ADVERT- Administrative assistant to MD

To achieve its mission and strengthen institutional efficiency, ASK is seeking to recruit a competent, committed, professional, and self-motivated administrative assistant to MD to join the institution.

Responsibilities or duties

Under the supervision and guidance of the Managing Director, the administrative assistant to MD shall perform the following duties and responsibilities:

• To work diligently on the assigned work on time and to produce results;
• To comply with the instructions of the employer or his/her representative;
• To comply with the laws, regulations and decisions of the Cooperative;
• To take good care of and manage the equipment assigned to him/her in his/her work;
• To be at work and to respect working days and hours;
• To maintain confidentiality of work;
• To follow the principles and rules governing the conduct of the Cooperative's business activities;
• Liaise the MD’s office with different department, branches and external partners;
• Provides administrative support to the Managing Director ensure efficient operation
• Arranges meetings and appointments for Managing Director and organizing his/her schedule;
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc;
• Assists in the preparation of regularly scheduled reports
• Archives reports and administrative documents (business plan etc.);
• Conducts research and prepares presentation on the market, AKAGERA SACCO KAYONZA positioning, competition etc;
• Prepares and monitors invoices;
• Prepares documents for meetings and takes accurate minutes of meetings;
• Develops and updates administrative systems to make them more efficient;
• Exhibits polite and professional communication via phone, e-mail, and mail;
• Perform any other tasks requested by Supervisor

Minimum Required Qualification and Experience

• Bachelor’s degree in Business Administration, Economics, public affairs or any other related field
• Excellent organization and time management skills and ability to multi-task and prioritize work.
• Very strong written and verbal communication skills.
• Attention to detail and problem-solving skills.
• Fluency in spoken and written English. Knowledge of French is added advantage
• advanced knowledge of MS Office including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat.

Experience needed

• At least one (1) year of administrative assistant experience.

Any other provided details (e.g., benefits, work environment, team info, or additional notes)

• ASK promotes equal opportunity. All Qualified candidates are encouraged to apply.
• No fees or any form of compensation shall be requested at any stage of the recruitment process.
• Benefits are competitive and aligned with those offered by other financial institutions.

• To work diligently on the assigned work on time and to produce results;
• To comply with the instructions of the employer or his/her representative;
• To comply with the laws, regulations and decisions of the Cooperative;
• To take good care of and manage the equipment assigned to him/her in his/her work;
• To be at work and to respect working days and hours;
• To maintain confidentiality of work;
• To follow the principles and rules governing the conduct of the Cooperative's business activities;
• Liaise the MD’s office with different department, branches and external partners;
• Provides administrative support to the Managing Director ensure efficient operation
• Arranges meetings and appointments for Managing Director and organizing his/her schedule;
• Carries out administrative duties such as filing, typing, copying, binding, scanning etc;
• Assists in the preparation of regularly scheduled reports
• Archives reports and administrative documents (business plan etc.);
• Conducts research and prepares presentation on the market, AKAGERA SACCO KAYONZA positioning, competition etc;
• Prepares and monitors invoices;
• Prepares documents for meetings and takes accurate minutes of meetings;
• Develops and updates administrative systems to make them more efficient;
• Exhibits polite and professional communication via phone, e-mail, and mail;
• Perform any other tasks requested by Supervisor

• Excellent organization and time management skills and ability to multi-task and prioritize work.
• Very strong written and verbal communication skills.
• Attention to detail and problem-solving skills.
• Fluency in spoken and written English. Knowledge of French is added advantage
• advanced knowledge of MS Office including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat.

• Bachelor’s degree in Business Administration, Economics, public affairs or any other related field