About Hope Walks

Hope Walks builds sustainable national clubfoot programs in low- and middle-income countries. We have a team of experienced, dedicated individuals who make this possible. Hope Walks / Rwanda Clubfoot Program is registered as an International NGO under Reg. N 000034/RGB/NGO/RC/06/2025, Hope Walks is a member of the NINGO working in partnership with Ministry of Health of Rwanda

All employees of Hope Walks are expected to support and embody the following Core Values:

• Striving for Excellence: In all aspects of our work, we confidently pursue the highest quality of care and service for children, families, and our stakeholders.
• Working in Partnership: We intentionally develop constructive, long-term relationships, knowing that we maximize our impact by working together.
• Living with Integrity: We act and speak with truth and consistency.
• Serving with Compassion: We are motivated to relieve suffering and offer hope with kindness and empathy.

Position Overview

We are seeking a dynamic, organized, and results-driven Event Organizer to lead the planning, coordination, and execution of our upcoming RunFree Global Conference 2027 /event in Kigali, Rwanda which will take place in September 2027

Location: Kigali, Rwanda

Reports To: Hope Walks Country Director

Scope of Work & Responsibilities

Working under the direct supervision of the Hope Walks Country Director, Regional Manager and GCI (Global Clubfoot Initiative ) leaders, the Event Organizer will ensure seamless event delivery from inception to completion:

• Event Planning & Logistics: Develop a detailed operational plan, venue layout, master schedule, and logistical checklist for the Global Clubfoot Initiative event.
• Vendor & Stakeholder Coordination: Liaise with venue management, audio-visual providers, media partners, and local authorities for necessary permits and technical support.
• Participant & Guest Management: Manage guest invitations, registration workflows, attendee flow, field trips (if applicable), and on-site orientation.
• Media & Public Relations: Coordinate media presence, partners presence, press releases, radio promotion, and social media coverage in collaboration with the communications team.
• On-Site Execution: Oversee event set-up, timekeeping, staff/volunteer assignments, and safety protocols during the event days.
• Post-Event Reporting: Compile a comprehensive post-event report summarizing attendance, budget reconciliation, media reach, and key operational recommendations.
• Perform other duties as assigned by the supervisor

Required Qualifications & Experience

• Education: Bachelor’s degree or master’s degree in Event Management, Public Relations, Communications, Project Management, or a related field.
• Experience: Minimum of 3–5 years of proven experience in organizing mid-to-large scale international conferences, health workshops, or public campaigns in Rwanda.
• Language Skills: Professional fluency in English and Kinyarwanda (French is an added advantage).
• Technical Skills: Strong project management, budgeting, and stakeholder engagement skills.
• Attributes: High attention to detail, strong problem-solving skills, and the ability to deliver under tight deadlines.

• Develop a detailed operational plan, venue layout, master schedule, and logistical checklist for the Global Clubfoot Initiative event.
• Liaise with venue management, audio-visual providers, media partners, and local authorities for necessary permits and technical support.
• Manage guest invitations, registration workflows, attendee flow, field trips (if applicable), and on-site orientation.
• Coordinate media presence, partners presence, press releases, radio promotion, and social media coverage in collaboration with the communications team.
• Oversee event set-up, timekeeping, staff/volunteer assignments, and safety protocols during the event days.
• Compile a comprehensive post-event report summarizing attendance, budget reconciliation, media reach, and key operational recommendations.
• Perform other duties as assigned by the supervisor

• Strong project management
• Budgeting
• Stakeholder engagement
• High attention to detail
• Strong problem-solving skills
• Ability to deliver under tight deadlines
• Professional fluency in English and Kinyarwanda

• Bachelor’s degree or master’s degree in Event Management, Public Relations, Communications, Project Management, or a related field.
• Minimum of 3–5 years of proven experience in organizing mid-to-large scale international conferences, health workshops, or public campaigns in Rwanda.
• Professional fluency in English and Kinyarwanda; French is an added advantage.