Position Overview

The Moyo Center is seeking a highly organized and detail-oriented Finance & Administration Officer. This dual-function role is critical to our success, ensuring that our office runs smoothly while maintaining rigorous oversight of our financial health. The ideal candidate is an administrative expert with a strong background in accounting, capable of managing complex budgets and streamlining office workflows.

Key Responsibilities

1. Financial Management & Accounting

• Bookkeeping: Maintain accurate financial records, including accounts payable/receivable and general ledger entries using Quickbooks Online.
• Budgeting: Assist in the preparation of annual budgets and provide monthly variance reports to leadership.
• Financial Reporting: Prepare monthly, quarterly and annual financial statements in compliance with international accounting standards.
• Donor Reporting & Funds Requests: Prepare timely and accurate financial reports to donors and donor funds payment requests
• Audit & Compliance: Coordinate annual audits and ensure all tax filings and statutory requirements are met.
• Payroll: Manage monthly payroll processing, including benefits administration and tax withholdings.

2. Office Operations & Administration

• Workflow Management: Oversee daily office operations to ensure a productive work environment.
• Vendor Management: Negotiate contracts and manage relationships with service providers (IT, utilities, insurance, etc.), prepare payment vouchers and process payments
• Human Resources Support: Maintain personnel files, oversee onboarding for new hires, and manage internal leave tracking.
• Policy Development: Maintain administrative and financial Standard Operating Procedures (SOPs).
• Program/event logistics: Support the program with the logistics of training, events and awareness raising campaigns.

Required Qualifications & Skills

• Education: Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• Experience: 3–5 years of experience in office management with a heavy emphasis on finance or formal accounting.
• Technical Proficiency: Advanced skills in accounting software (e.g., QuickBooks, Xero, or Sage) and Microsoft Excel.
• Analytical Mindset: Ability to interpret financial data and provide actionable insights for the Center.
• Communication: Strong verbal and written communication skills for reporting to stakeholders.
• AI Literacy: Proficiency in using AI tools (such as ChatGPT, Gemini, or specialized financial AI).

Preferred Attributes

• Experience working in the non-profit or community center sector.
• A "no task is too small" attitude with a high degree of integrity.

• Maintain accurate financial records, including accounts payable/receivable and general ledger entries using Quickbooks Online.
• Assist in the preparation of annual budgets and provide monthly variance reports to leadership.
• Prepare monthly, quarterly and annual financial statements in compliance with international accounting standards.
• Prepare timely and accurate financial reports to donors and donor funds payment requests
• Coordinate annual audits and ensure all tax filings and statutory requirements are met.
• Manage monthly payroll processing, including benefits administration and tax withholdings.
• Oversee daily office operations to ensure a productive work environment.
• Negotiate contracts and manage relationships with service providers (IT, utilities, insurance, etc.), prepare payment vouchers and process payments
• Maintain personnel files, oversee onboarding for new hires, and manage internal leave tracking.
• Maintain administrative and financial Standard Operating Procedures (SOPs).
• Support the program with the logistics of training, events and awareness raising campaigns.

• Advanced skills in accounting software (e.g., QuickBooks, Xero, or Sage) and Microsoft Excel.
• Ability to interpret financial data and provide actionable insights for the Center.
• Strong verbal and written communication skills for reporting to stakeholders.
• Proficiency in using AI tools (such as ChatGPT, Gemini, or specialized financial AI).

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field.
• 3–5 years of experience in office management with a heavy emphasis on finance or formal accounting.
• Experience working in the non-profit or community center sector.
• A "no task is too small" attitude with a high degree of integrity.