Vacancy title:
Finance Manager

[Type: FULL_TIME, Industry: Nonprofit, and NGO, Category: Accounting & Finance]

Jobs at:
Save the Children

Deadline of this Job:
Wednesday, September 3 2025

Duty Station:
Kigali | Kigali | Rwanda

Summary
Date Posted: Thursday, August 21 2025, Base Salary: Not Disclosed

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JOB DETAILS:

Save the Children has been working in Rwanda since 1994 in partnership with the Government of Rwanda and local stakeholders to promote a bright future for children, with experience working in all 30 districts of the country. The main areas of focus are education, child protection, child rights governance and health and nutrition in humanitarian and development contexts. Our intention is to work to the highest standard for the children that we serve – a mission which we take seriously. We are a learning organisation that is extremely committed to constantly adapting and improving the way in which we work, with children’s and community’s voices at the heart of this.

ROLE PURPOSE:

Responsible for the overall accounting and book keeping functions of SCI. In addition; the position will be responsible for efficient and effective management of SC cash flows, updating and reconciling the accounting ledgers, managing the end of period procedures, capitalization of fixed assets and ensuring the generation of monthly financial reports to head office. The position is also responsible for technical supervision of the field finance officers.

In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.

SCOPE OF ROLE:

Reports to: Finance Director

Staff reporting to this post:

Direct: Finance coordinator, Finance Officer; Finance Assistant and Finance Intern

KEY AREAS OF ACCOUNTABILITY:

Financial Systems and financial reporting.

• Ensure that all cash and cheque payments for goods and services rendered to SC are paid as they become due as per the provision of the finance manual.
• Review and conduct monthly reconciliations of CO bank accounts and cash accounts to identify differences and discrepancies in the accounts and prepare adjusting journals to make the relevant corrections.
• Preparation of the MFR and schedules  within stipulated timelines and analysis the reports to advice SMT on the financial health of SCI
•  Manage and maintain the capitalised SC fixed asset (FA) schedule tracking acquisitions, disposals and write offs and compute monthly depreciation charges.
• Support the FD in preparation of annual financial statements and schedules and ensures that SCI adheres to M/E  and Y/E procedures for audit readiness.
• Feeds into the Country office MCC in financial management aspects
• Provides the regional office with monthly, quarterly and other  adhoc reports as required
• Analyses Regional office reports and pick best practices for adopting in CO
• Prepares liquidation schedules for TG and updated TG Provisions
• Ensures prepayments for medical and other staff benefits are expensed in a timely manner
• Liaise with awards, centre and regional office to coordinate clearance of intercountry and member expenses.
• Support in implementation of HPO projects ; Source to Pay and other projects as deemed necessary etc

Financial Planning and Decision Making

• Assist the FD in management of the NAF by ensuring that costs relates to donors are recharged to SOFS once they are active and activities budgeted in NAF are actioned to ensure optimal usage of the NAF
• Facilitates in budget development and need of the finance department
• Analyses financial spend and trends and Advices the SMT on cost efficiency in operations.

Treasury function

• Ensure preparation and timely submission of monthly funds requests for the country program from the funding sources to ensure there’s sufficient liquidity at all times
• Works with the Regional office and Centre to ensure international payments are made on time
• Ensures the CO maintains the stipulated level of cash balances
• Contributes to the EARO strengthening measures in cash management
• Picking best practices in cash management from other countries for use in strengthening cash management in the country office
• Ensures field office cash are maintained within the levels stipulated by the SOD
• Coordinates with awards to ensure that in country donor receipts and other receipts are well documented in the Agresso
• Developing and reviewing of  controls to ensure strong checks and balances
• Reviews cash balances from all field offices and makes decision in the event of emergency cash needs
• Ensure forex transactions are well recorded and are well planned based on need
• In charge of all banks correspondences.

Financial Accounting

• Ensures that all Payments adhere to SCI and donor policies and are made on a timely basis
• Document key gaps in the SCI payment cycle and recommends improvements on a continuous basis
• Ensures data quality of all transactions entered into Agresso and lead in data quality improvements in the country office
• Ensures Journals and invoice posting are well supported before being entered into Agresso
• Promotes awareness of the accounting codes for SCI by sharing tools that make it easy for finance and non-finance to identify appropriate codes
• Ensures that every finance staff delivers on  the single account reconciliation for all balance sheet accounts
• Supports finance and awards team training needs for Agresso and facilitates their capacity building
• Ensures proper work flow between departments to ensure that transactions are captured within acceptable timelines
• Ensures that Finance department meets soft close and hard close deadlines and that all unusual transactions and unsupported entries are investigated and resolved in a reasonable manner
• Facilitates donor reporting by ensuring that all data is captured in Agresso and costs are accrued at close out where applicable
• Reviewing financial systems procedures and practices to ensure that it is compliant to SCI policies and donor policies.

Risk Management and assurance

• Monitor and advise management on the changes in local legislation, accounting practices, tax-regulations and implement necessary changes as recommended by management.
• Ensure timely statutory deductions , tax payments and declaration
• Facilitates the audit by ensuring that documents are availed during audits and feeds into the audit management by the auditors
• Implement the audit recommendations from various audits and maintain a tracker of all audit queries
• Advise both finance and non finance staff over matters of internal control compliance, periodically review the suitability of the existing controls to ensure they are adequate enough to minimise the risk exposure of SCI but that they reinforce the proper implementation of programs. Recommend to management any controls that may be necessary to close any foreseen risks.
• Provide a strategic network with banks and financial institutions to ensure the Country office and field program bank accounts and Treasury are run and kept with as minimal risk as possible.
• Spearheads the maintenance of effective controls by ensuring that transactions adhere to SCI  policies
• Actioning Mitigating measures in the CO risk register that relate to financial management
• Identifies gaps in internal controls document and resolve within acceptable timeliness
• Review expenditure procedures, including adherence of procurement processes  and in line with the SOD
• Disseminate ,create awareness and conduct refresher trainings on SCI documents that facilitate effective controls
• Ensure regular field visits to assess effectiveness of controls and support Field Finance officers and budget holders  in their financial performance

Staff management, mentorship and development

• Ensure support visits to field offices to reconcile accounting records and provide relevant technical support at such intervals as may be required.
• Support  finance  staff  to set  clear performance objectives and measurable ambitious KPIs that are aligned to the CO finance KPIs
• Ensure proper coordination of leave plans to ensure all field offices are adequately staffed at all times
• Support staff achieve their potential through effective delegation, capacity building and mentorship
• Perform appraisals and feedback for continuous improvement
• Facilitate monthly and quarterly finance meetings to build high spirited team
• Teambuilding for the finance department
• Take corrective action for unacceptable performance
• Maintenance of effective filling of financial documentation and ensure they can be accessed on demand within reasonable time

Networking with other departments for support and office coherence

• Closely work with the Logistics department to ensure there’s value for money for SC procurement of supplies and services and that there’s minimal risk working with suppliers and service providers.
• Ensure technical advice to the procurement committee team.
• Provide support to the Finance Director and other members of SMT in periodically reviewing the Finance mandate and aligning it to the SCI –Rwanda strategy.
• Together with members of program quality department, give technical guidance during fund raising.
• Perform any other duties as may be assigned from time to time.

QUALIFICATIONS

• A minimum of Bachelor’s Degree in Finance, Commerce, Accounting or Business Administration from a recognised university, MUST possess a Postgraduate qualification or professional qualification such as ACCA, CPA, CIMA

EXPERIENCE AND SKILLS

Essential

• At least 5 years relevant working experience in working for International NGOs in a humanitarian and development setting.
• Strong accounting skills and experience, including management of the general ledger, journal entries, payroll, payables, demonstrates sound knowledge of the relevant tax laws and other statutory obligations and with a sound command of the balance sheet interpretation and presentation.

Desirable

• Ability to intervene with crisis management or troubleshooting as necessary.
• Highly developed interpersonal and communication skills including influencing, negotiation and coaching
• Excellent time management and planning capacity
• Commitment to Save the Children values
• Strong background in external donor reporting for an international NGO and experience working with major donors like USAID, SIDA, EU,DFID etc
• Good financial management skills with knowledge of computer Accounting Packages and good understanding of Government budgets and tax policies.
• Proven ability to work with a team under minimal supervision and being able to prioritize work and meet tight deadlines.
• Strong Planning, organising and negotiation skills
• Strong analytical skills and strategic planning abilities.
• Ability to establish and maintain conducive collegial relations and perform effectively as a member of a team.
• Willingness to travel and work in hard-to-reach areas, occasionally under strenuous conditions.
• Computer literacy and excellent documentation skills are a must.
• Highly developed cultural awareness and ability to work well in an international environment with people from diverse backgrounds and cultures
• Ability to intervene with crisis management or troubleshooting as necessary.
• Highly developed interpersonal and communication skills including influencing, negotiation and coaching
• Excellent time management and planning capacity
• Commitment to Save the Children values

Work Hours: 8

Experience in Months: 60

Level of Education: bachelor degree

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