Human Resource Assistant
2025-08-21T21:28:12+00:00
Save the Children
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https://rwanda.savethechildren.net/save-children-rwanda-0
FULL_TIME
Kigali
Kigali
00000
Rwanda
Nonprofit, and NGO
Human Resources
2025-09-03T17:00:00+00:00
Rwanda
8
ROLE PURPOSE:
The HR Assistant will support to ensure HR department delivers efficient and effective HR services.In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.
SCOPE OF ROLE:
Reports to: Head of HR
Staff reporting to this post: None
KEY AREAS OF ACCOUNTABILITY:
Recruitments (From Low level positions to Coordinator)
- Sorting of job applications (Hard and Soft copies)
- Contacting shortlisted candidates and preparing interview schedules
- Support in initial screening and longlisting as requested
- Sitting in interviews for interns and Assistants as required
- Supporting in reference checks
- Vetting for all new staff, Consultants, Casuals and Volunteers
- Filing of recruitment documents and ensuring staff files and recruitment files are complete.
Staff Induction
- Assist in orientation and induction by scheduling and printing materials
- Ensure that new staff receive induction pack and understand its contents
- Ensuring all new staff receive full induction by all departments and provide a fully signed copy of the induction
- Ensuring that staff have signed all the mandatory policies and this is filed in their personal files
- Orientation of new staff to the office environment
- Keeping an updated tracker of staff induction
Filing and documentation
- Filing of all general HR related correspondence
- Work with the HR officer to ensure all personnel files are up to date.
- Identify the gaps in the personal files and collect all missing documents from staff
- Provide files for audit purpose when need be
Invoices
- Preparation of Request for payments for various invoices
- Following up with finance to ensure the invoices are settled
HRIS & Effort Reporting Support
- Support Admin Coordinator on maintenance and usage of the HRIS system. Specifically: supporting users; driving data quality; liaising with the IT department on technical issues; and identifying practical solutions and workarounds to keep the system running efficiently and meeting SCI core needs.
- With the support of Admin Coordinator run reports and provide data to enable informed HR and business decision-making.
- Support Admin Coordinator with Effort Reporting on monthly timesheet submission and transfer of timesheet to Finance
Perform any other related tasks as may be assigned to them
- Support to Admin as and when needed
QUALIFICATIONS
- University degree or Higher Diploma in HR or Business administration
EXPERIENCE AND SKILLS
Essential:
- Previous experience of working in a HR administrative role, including the administration of recruitment and Onboarding processes is required.
- Excellent computer skills especially in MS Excel spreadsheets and MS Word
- High level of integrity/confidentiality and ability to work as part of a professional team
Desirable:
- Excellent communication skills
- Excellent interpersonal and written and oral communication skills
Recruitments (From Low level positions to Coordinator) Sorting of job applications (Hard and Soft copies) Contacting shortlisted candidates and preparing interview schedules Support in initial screening and longlisting as requested Sitting in interviews for interns and Assistants as required Supporting in reference checks Vetting for all new staff, Consultants, Casuals and Volunteers Filing of recruitment documents and ensuring staff files and recruitment files are complete. Staff Induction Assist in orientation and induction by scheduling and printing materials Ensure that new staff receive induction pack and understand its contents Ensuring all new staff receive full induction by all departments and provide a fully signed copy of the induction Ensuring that staff have signed all the mandatory policies and this is filed in their personal files Orientation of new staff to the office environment Keeping an updated tracker of staff induction Filing and documentation Filing of all general HR related correspondence Work with the HR officer to ensure all personnel files are up to date. Identify the gaps in the personal files and collect all missing documents from staff Provide files for audit purpose when need be Invoices Preparation of Request for payments for various invoices Following up with finance to ensure the invoices are settled HRIS & Effort Reporting Support Support Admin Coordinator on maintenance and usage of the HRIS system. Specifically: supporting users; driving data quality; liaising with the IT department on technical issues; and identifying practical solutions and workarounds to keep the system running efficiently and meeting SCI core needs. With the support of Admin Coordinator run reports and provide data to enable informed HR and business decision-making. Support Admin Coordinator with Effort Reporting on monthly timesheet submission and transfer of timesheet to Finance Perform any other related tasks as may be assigned to them Support to Admin as and when needed
University degree or Higher Diploma in HR or Business administration EXPERIENCE AND SKILLS Essential: Previous experience of working in a HR administrative role, including the administration of recruitment and Onboarding processes is required. Excellent computer skills especially in MS Excel spreadsheets and MS Word High level of integrity/confidentiality and ability to work as part of a professional team Desirable: Excellent communication skills Excellent interpersonal and written and oral communication skills
JOB-68a78f6c3b65b
Vacancy title:
Human Resource Assistant
[Type: FULL_TIME, Industry: Nonprofit, and NGO, Category: Human Resources]
Jobs at:
Save the Children
Deadline of this Job:
Wednesday, September 3 2025
Duty Station:
Kigali | Kigali | Rwanda
Summary
Date Posted: Thursday, August 21 2025, Base Salary: Not Disclosed
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JOB DETAILS:
ROLE PURPOSE:
The HR Assistant will support to ensure HR department delivers efficient and effective HR services.In the event of a major humanitarian emergency, the role holder will be expected to work outside the normal role profile and be able to vary working hours accordingly.
SCOPE OF ROLE:
Reports to: Head of HR
Staff reporting to this post: None
KEY AREAS OF ACCOUNTABILITY:
Recruitments (From Low level positions to Coordinator)
- Sorting of job applications (Hard and Soft copies)
- Contacting shortlisted candidates and preparing interview schedules
- Support in initial screening and longlisting as requested
- Sitting in interviews for interns and Assistants as required
- Supporting in reference checks
- Vetting for all new staff, Consultants, Casuals and Volunteers
- Filing of recruitment documents and ensuring staff files and recruitment files are complete.
Staff Induction
- Assist in orientation and induction by scheduling and printing materials
- Ensure that new staff receive induction pack and understand its contents
- Ensuring all new staff receive full induction by all departments and provide a fully signed copy of the induction
- Ensuring that staff have signed all the mandatory policies and this is filed in their personal files
- Orientation of new staff to the office environment
- Keeping an updated tracker of staff induction
Filing and documentation
- Filing of all general HR related correspondence
- Work with the HR officer to ensure all personnel files are up to date.
- Identify the gaps in the personal files and collect all missing documents from staff
- Provide files for audit purpose when need be
Invoices
- Preparation of Request for payments for various invoices
- Following up with finance to ensure the invoices are settled
HRIS & Effort Reporting Support
- Support Admin Coordinator on maintenance and usage of the HRIS system. Specifically: supporting users; driving data quality; liaising with the IT department on technical issues; and identifying practical solutions and workarounds to keep the system running efficiently and meeting SCI core needs.
- With the support of Admin Coordinator run reports and provide data to enable informed HR and business decision-making.
- Support Admin Coordinator with Effort Reporting on monthly timesheet submission and transfer of timesheet to Finance
Perform any other related tasks as may be assigned to them
- Support to Admin as and when needed
QUALIFICATIONS
- University degree or Higher Diploma in HR or Business administration
EXPERIENCE AND SKILLS
Essential:
- Previous experience of working in a HR administrative role, including the administration of recruitment and Onboarding processes is required.
- Excellent computer skills especially in MS Excel spreadsheets and MS Word
- High level of integrity/confidentiality and ability to work as part of a professional team
Desirable:
- Excellent communication skills
- Excellent interpersonal and written and oral communication skills
Work Hours: 8
Experience in Months: 36
Level of Education: bachelor degree
Job application procedure
Interested and qualified? Click here to apply
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