Procurement and Distribution of agriculture lime tender at DUHAMIC-ADRI

1. Brief description of DUHAMIC-ADRI

DUHAMIC-ADRI is a Non-Governmental Organization legally recognized under Rwandan Law. The organization was founded in 1979 with the objective of assisting farmers in organizing themselves to combat constraints related to rural marginalization. Over the years, its operations have expanded from local and regional levels to the national level. The Constituent General Assembly of April 20, 1985, officially established DUHAMIC-ADRI as an NGO operating throughout Rwanda.

DUHAMIC-ADRI was legally recognized by Ministerial Order No. 943 of July 12, 1985. Its statutes were later modified and recognized by Ministerial Order No. 025/11 of March 21, 2005. The organization also fulfilled all requirements under Law No. 04/2012 of February 17, 2012, governing national non-governmental organizations and received a compliance certificate from the Rwanda Governance Board (RGB) on June 17, 2013.

Vision: A rural world responsible for its self-socio-economic development.zzz/

Mission: Supporting integrated development through rural population initiatives aimed at self-development.

Objectives:

• Combating the marginalization of rural areas.
• Promoting and strengthening associations, cooperatives, and farmers' groups.
• Supporting rural development initiatives in various socio-economic sectors.

2. Introduction of Climate Just Community (CJC) Project 

3. The Scottish Government (SG) was the first Government globally to commit funds specifically to climate justice, launching the Climate Justice Fund (CJF) in 2012, and ensuring that this fund not only supports communities in partner developing countries to become more resilient to climate change but does so in way that acknowledges, and tackles embedded inequalities. 

4. Following an independent evaluation in 2021 of the Climate Justice Fund’s work, drawing on experiences of communities in Malawi, Zambia and Rwanda who have implemented or are supported by the Fund and stakeholder feedback on the Climate Justice Fund, the Scottish Government set a future approach for action on climate justice and prioritized targeting the funding to the people most vulnerable to climate change in the communities particularly women and youth and ensuring their participation is at the center of the Fund’s work which will be achieved through delivering against distinct pillars of climate justice. In March 2022, in line with this revised approach, the Scottish Government relaunched the CJF and a Supplier Event to provide details of this opportunity and answer questions on the program specification, procurement and tendering process was held. In May 2022, the Scottish Government advertised a competitive, open tender procedure for the Provision of Climate Just Communities in Malawi, Zambia and Rwanda but the invitation to tender was published on 7 September 2022. 

5. In response to this invitation to tender, a consortium made of Trōcaire, the Scottish Catholic International Aid Fund (SCIAF) and Christian Blind Mission (CBM) UK was constituted, with local partners including Rwanda Climate Change and Development Network (RCCDN), its member’s organizations (DUHAMIC-ADRI, DUTERIMBERE NGO) as well as the National Union of Disabilities Organization Rwanda (NUDOR). This Consortium submitted a tender on 18 November 2022 and on 11 July 2023, the Scottish Government awarded the CJC contract to the Consortium. The contract entered into force on 1 August 2023 and will run until March 2025, with the option to extend up until March 2026.

6. The purpose of the 3-year Scottish Government funded CJC Program is to implement effective climate justice interventions focusing on community voice and needs, prioritizing marginalized communities, women, and people with disabilities, and considering the Scottish Government’s pillars of climate justice. The CJC Program will be “of” and “for” the community: communities will be engaged in a participatory, culturally sensitive manner to identify climate-change-related needs (in their own terms) then design interventions (owned by them) to respond.

The Program is being implemented across 3 Districts (Gisagara, Karongi & Ngororero) and jointly in consortium with Trocaire (Principle Sub-Contractor) and local delivery partners including Rwanda Climate Change and Development Network (RCCDN), its member’s Organizations (DUHAMIC-ADRI, DUTERIMBERE NGO) as well as the National Union of Disabilities Organization Rwanda (NUDOR)O

3. objectives procure and distribute agricultural lime

Main Objectives 

To Procure and distribute agricultural lime to farmers cultivating on terraced lands in order to improve soil health, increase crop yields, and promote sustainable agriculture.

Specific Objectives:

• To reduce soil acidity levels in targeted terraced farms.
• To increase the productivity and sustainability of farming systems in highland regions.
• To train farmers on proper lime application and soil management practices. c

4. Expected Outcomes

• Improved soil potential of Hydrogen in terraced lands.
• Increased crop yields and food production.
• Enhanced knowledge and skills of farmers on soil health management.

5. Scope of work

The quantities of agricultural lime to be procured and distributed are detailed in the table below, which also serves as the financial proposal template:

6.Distribution sites

The following are the sites where the lime will be distributed:

• Ngororero: 2 sites of Kavumu sector (Murinzi and Gitwa Cell)
• Gisagara: 1 site of NDORA Sector 

7. Required Documents for Submission

• Application letter addressed to executive Secretary;
• RDB certificate showing the specialization of interest issued by RDB (certificate not related to the area of required items will be rejected) 
• A valid RSSB clearance certificate; 
• A valid Tax Clearance Certificate issued by RRA;
• Proof of use of the Electronic Billing Machine (EBM) (An invoice submitted in the past or EBM usage certificate);
• 2 certificates of good completion with their purchase order or contracts for similar work (certificate without purchase order or contract will be rejected) 
• Commitment letter to deliver within 3 calendar days starting from the day of contract signing/receiving purchase order;
• Financial proposal including transport cost to distribution sites and all applicable taxes.
• Bid security equivalent to 252,225 Rwf.

All the above documents are mandatory; failure to submit any of them will result in automatic disqualification.

8. Bid submission

The bid documents shall be submitted in a sealed envelope to the DUHAMIC-ADRI Head Office located at Kicukiro /Niboye no later than August 22, 2025, at 11:00 AM (only hard copies will be accepted)

9. Safeguarding clause

Safeguarding and protection from Sexual Exploitation and Abuse (PSEA) is everyone’s responsibility who works directly or indirectly with DUHAMIC-ADRI services delivery and operations. All DUHAMIC-ADRI staff and affiliates, including volunteers and Suppliers; sub-Suppliers’ staff and implementing partners are required to adhere to DUHAMIC-ADRI’s full safeguarding and protection policy procedures and the separate Code of Conduct that always values principles of PSEA.

DUHAMIC-ADRI has a zero tolerance to Sexual Exploitation and any other form of abuse. Child and vulnerable abuse, exploitation, harassment, discrimination, and human trafficking are strongly prohibited behaviors. All implementing partners/suppliers who are contracting with DUHAMIC-ADRI must adhere to DUHAMIC-ADRI’s full safeguarding and protection policy in addition to the code of conduct. 

By applying to this tender, the supplier, is committed to denounce and to report any safeguarding issues or fraud face to face or at the reporting email for safeguarding issues at” feedback@duhamic.org.rw ”, Toll Free: 8470 and telephone number: 0788305329 without delays.

By Applying to this tender as a supplier, I understand that DUHAMIC-ADRI has the rights to ensure 100% compliance with safeguarding and protection policies via spot checks or any other form of control mechanisms. If my business isn’t compliant, DUHAMIC-ADRI will take appropriate measures or immediately stop the contract of financial support depending on the nature and severity of the safeguarding incident detected.

Note: 

• The potential bidder will present a sample of lime to be distributed in each of above-mentioned districts.
• Prior to contracting, DUHAMIC-ADRI will conduct a vetting process to the successful bidders to ensure compliance with anti-terrorism and other regulatory requirements.
• DUHAMIC-ADRI reserves the right to conduct due diligence on the references provided by the bidder. If any reference is found to be unauthentic, it will lead to the immediate disqualification of the bidder.
• Bidders who are blacklisted by RPPA are not eligible to participate in this tender. DUHAMIC-ADRI reserves the right to reject such bids.
• Women and persons with disabilities fulfilling required conditions and qualifications are encouraged to apply.
• The financial proposal must include all applicable taxes and distribution cost to the site
• Local companies from Gisagara and Ngororero Districts fulfilling the requirements are highly encouraged to apply.

Thank you for expressing interest in working with DUHAMIC-ADRI.

Done at Kigali August 22, 2025

MUHIGIRWA Benjamin

Executive Secretary