Project or context description

The Team Europe Initiative on Manufacturing and Access to Vaccines, Medicines and Health Technologies in Africa (TEI MAV+) responds to the African Union’s goal of producing 60% of Africa’s vaccines locally by 2040. In Rwanda, the European Union supports this initiative through four implementing European agencies: GIZ, SIDA, ENABEL and Expertise France.

Expertise France’s intervention is structured around two components and four priority axes:

• Strengthening human capacities in pharmaceutical and health professions (University of Rwanda, in partnership with Université Paris-Saclay; Rwanda Polytechnic, in partnership with Université Lyon 1);
• Modernisation of research and teaching laboratories at the University of Rwanda;
• Strengthening national capacity for clinical trials across five sites, including the establishment of a national biobank (in partnership with Rwanda Biomedical Centre and IVI);
• Continuing professional development.

Required profile

Qualifications

• Master’s degree in international development, project management, development economics, public administration, finance or equivalent.

Professional experience

• Minimum 5 years’ experience in the implementation of international technical assistance or development projects;
• Demonstrated experience in administrative and financial management of projects, including procurement, contractual management and financial reporting;
• Experience working within international project teams and with multi-stakeholder environments (public institutions, international agencies, academic partners);
• Experience on projects financed by the European Union or other major international donors is a strong asset.
• Experience in sub-grant monitoring with institutional or academic partners (financial report validation, audit coordination) is a strong asset.

Skills and competencies

• Strong command of the full project cycle, including planning, procurement, financial monitoring and reporting;
• Rigorous attention to detail and ability to verify complex financial and contractual documentation;
• Organisational skills: autonomy, method and sense of responsibility;
• Ability to manage multiple workstreams simultaneously and to meet tight deadlines;
• Strong communication and interpersonal skills; ability to work effectively with public and private, national and international partners;
• Excellent analytical and writing skills;
• Proficiency in standard office tools (MS Office suite, including Excel);
• Fluency in English is required; proficiency in French is strongly recommended given the working relationship with Expertise France HQ reporting requirements.

• Operational and programmatic management
• Assist the Project Leader in planning, implementing and monitoring all project activities across the four priority axes;
• Coordinate and prepare meetings with national partners (University of Rwanda, Rwanda Polytechnic, Rwanda Biomedical Centre) and international partners, and follow up on decisions and action points;
• Monitor implementation against the project workplan; flag delays, raise alerts and propose corrective measures as required;
• Frame consultancy assignments: draft Terms of Reference, support the selection process, and carry out technical quality control of deliverables produced under the project;
• Contribute to project accountability and learning processes.
• Administrative, financial and contractual management
• Implement and update project management tools and procedures (procurement plan, financial tracking tools) and ensure their consistent application;
• Prepare and contribute to Expertise France’s internal reporting (reviews, revised budget, action plan);
• Contribute to the preparation of technical and financial reports required by the European Union; verify budget allocations and ensure coherence between technical and financial data, in liaison with the USP;
• Manage the procurement cycle end-to-end: update and follow the procurement plan, initiate procedures in liaison with the USP, provide technical inputs at each stage (ToRs, evaluation grids, reception), compile and verify complete procurement files before submission to the Project Leader for signature and transmission for payment;
• Carry out thorough verification of supporting financial documents (invoices, receipts, contracts, delivery notes) prior to submission for payment, ensuring compliance with Expertise France and EU eligibility rules;
• Ensure rigorous archiving of all project documents (programme documents, procurement files, financial records) in the relevant folders
• Coordinate project logistics: organisation of workshops, seminars and international expert missions, in liaison with the USP.
• Grant Management
• Monitor the grant agreements concluded with the Rwandan partners, tracking reporting schedules, pre-financing milestones and consumption thresholds against each contract's conditions;
• Receive and review interim and final financial reports from the partners; compile complete payment files and transmit them to the USP for processing;
• Coordinate expenditure verification audits with the Audit company for each grant, ensuring adequate lead time and proper preparation of the beneficiary;
• Ensure comprehensive archiving of all grant-related documents on the internal filing system and provide consolidated financial data for EF internal reviews and donor reports.
• This job description is not exhaustive. The Project Operations Officer is expected to support the Project Leader in achieving the project’s contractual objectives and to carry out all activities required for its proper execution.

• Strong command of the full project cycle, including planning, procurement, financial monitoring and reporting;
• Rigorous attention to detail and ability to verify complex financial and contractual documentation;
• Organisational skills: autonomy, method and sense of responsibility;
• Ability to manage multiple workstreams simultaneously and to meet tight deadlines;
• Strong communication and interpersonal skills; ability to work effectively with public and private, national and international partners;
• Excellent analytical and writing skills;
• Proficiency in standard office tools (MS Office suite, including Excel);
• Fluency in English is required; proficiency in French is strongly recommended given the working relationship with Expertise France HQ reporting requirements.

• Master’s degree in international development, project management, development economics, public administration, finance or equivalent.
• Minimum 5 years’ experience in the implementation of international technical assistance or development projects;
• Demonstrated experience in administrative and financial management of projects, including procurement, contractual management and financial reporting;
• Experience working within international project teams and with multi-stakeholder environments (public institutions, international agencies, academic partners);
• Experience on projects financed by the European Union or other major international donors is a strong asset.
• Experience in sub-grant monitoring with institutional or academic partners (financial report validation, audit coordination) is a strong asset.