Vacancy title:
Quantity Surveyor

[Type: FULL_TIME, Industry: Law, Public Safety, Corrections and Security, Category: Science & Engineering]

Jobs at:
Rwanda Women’s Network (RWN)

Deadline of this Job:
Monday, July 14 2025

Duty Station:
kigali | Kigali | Rwanda

Summary
Date Posted: Friday, June 27 2025, Base Salary: Not Disclosed

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JOB DETAILS:

1. The Kigali Urban Fabric Initiative (UFI)

1.1.   About the UFI

Sponsored by Agence Française de Développement (AFD), the Urban Fabric Initiatives (UFIs) are participatory projects to develop public spaces and social facilities in a collaborative manner, bringing together all stakeholders involved in the production of the city. 

The Kigali Urban Fabric Initiative (UFI) is an informal settlement upgrading project implemented in conjunction with the City of Kigali under the Kigali Informal Settlement Upgrading Project (KISUP).  The aim is to fund small-scale public space upgrading and community infrastructure projects co-designed and co-produced by residents and urban stakeholders, implemented in close collaboration with local authorities (community representatives and the City of Kigali).

1.2. The UFI Operator

Three partnering firms have been appointed as a consortium to be the Kigali UFI Operator: Rwanda Women’s Network (RWN; based in Kigali), Bantu Studio Design & Research (Bantu; based in Johannesburg, South Africa but with staff in Kigali), and Espelia (based in France). RWN is a local non-profit organisation responsible for stakeholder and community engagement and project administration. Bantu is responsible for the co-design and co-construction of selected social facilities within the project, as well as quality control advising to the City of Kigali. Espelia is a French consulting firm with expertise in the design and implementation of economic, financial, institutional, and organizational aspects of public policies and projects in emerging and developing countries, and is responsible for the development of operation & maintenance (O&M) strategies and a monitoring and evaluation (M&E) framework for the project.

Collectively, the RWN-Bantu-Espelia consortium has been engaged by AFD for a three-year contract to implement the Kigali UFI within three informal settlements of Kigali: Kagugu, Rwezamenyo, and Nyakabanda. 

1.3.  Modalities of Implementation

The UFI Operator (RWN-Bantu-Espelia) is responsible for the design and construction of a number of small social facilities as part of the upgrading process, as well as for assisting in the participatory needs assessment for facilities to be implemented by other consultants as part of a longer upgrading process.  The UFI Operator is seeking a qualified Quantity Surveyor for the remaining facilities.

The design process for some facilities is underway now and the design and construction process is for other facilities is expected to continue through March 2027.  The chosen consultant will be engaged at relevant moments within that time frame. 

Specific construction components are not fully known at this time, since the participatory co-design has not been completed.  However, possible or likely site features are listed in the table below, along with the development size and estimated construction budget:

2. Expertise and Skills Needed

2.1.  Quantity Surveying Role

The UFI Operator is seeking a Quantity Surveyor (QS) to support the planning and implementation of the remaining Modality X facilities. The QS will work closely with the architecture and engineering teams and be responsible for:

• Preparing detailed Bills of Quantities (BoQs) for each facility.
• Reviewing and verifying technical drawings to ensure alignment with quantities and specifications.
• Advising on project cost estimates, material selection, and sustainable construction methods.
• Supporting the development of procurement documentation and contractor tender evaluations.
• Supporting in reviewing contractor payment requests, site progress claims, and certifying completed works.

• Monitoring cost control during implementation to avoid overruns and ensure value for money. 
• Attending site visits and stakeholder meetings as required.
• Contributing to periodic financial reporting, updates, and monitoring & evaluation for the UFI team and client.

Work Hours: 8

Experience: No Requirements

Level of Education: professional certificate

Job application procedure
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Applications are due on 14th June, 2025. 

2.2. Qualifications

Applicants will go through a pre-qualification process, which includes minimum qualifications and preferred qualifications. To be eligible, applicants must meet all minimum qualifications. Applicants not meeting the minimum qualifications will be eliminated from consideration.   

Applicants who meet the minimum qualifications will be screened against the preferred qualifications, scored according to the details below. Amongst these applicants, the top 3 highest-scoring applicants will be evaluated based on their fees.

2.2.1 Minimum Qualifications

• Degree in Quantity Surveying, or a related field.
• Registration with the Rwanda Institute of Quantity Surveyors (RIQS).
• At least 5 years of professional experience in preparing and managing BoQs.
• Demonstrated experience working with architects on architectural design projects (minimum 3 projects).
• Proficiency in Excel and /or any relevant BoQ software.
• Fluency in English and Kinyarwanda.
• Registration with the RRA Electronic Billing Machine (EBM) system. 

2.3. Application Process

Applicants may apply as companies or as individuals. In the case of companies, the qualifications of the proposed lead QS will form the basis of the evaluation.

2.3.1 Application documents

The application must submit a technical proposal which includes:

• A cover letter (maximum 1 page) summarizing the applicant's qualifications and interest in the project. 
• An up-to-date and signed Curriculum Vitae (CV) for the lead QS to be assigned to the project.
• Copies of academic qualifications and professional registration.
• Contact information for three references (name, email, and phone number), of which at least one must be a previous client and at least one must be an architect the candidate has worked with on an architectural design project. The candidate must specify the professional relationship with each referee given. 
• A summary of previous experience (minimum of 3 projects), with each relevant project summarized with basic project information described, the role of the applicant and services performed clearly described, the names of the design team and client, photos and/or relevant drawings shown, and any other information the applicant deems to be important. 
• A sample of a BOQ used on one similarly-sized project from within the last year.  Identifying information of the client and/or project may be removed; the evaluation of this will be based on the degree of thoroughness, organisation of data and ease of use, and realism of prices relative to typical market conditions.   

The contact award will be based on a quality-based selection followed by a request for quotations.  The highest-scoring applicant from the Technical Proposal will be invited to submit a quotation for the services.  If the quotation is within the allocated budget; the contract will be awarded.  If the quotation exceeds the allocated budget, the client may enter negotiations and/ or invite quotations from the next highest-scoring applicant(s). 

2.3.2 Technical Proposal Scoring (25 points)

Master’s degree in a relevant field (1 point).

Professional experience, documented with project descriptions, photos, and/or other appropriate means, including :

• Renovation works (2 points: 1 point per project up to a maximum of 2);
• Informal Settlement Upgrading projects (2 points: 1 point per project up to a maximum of 2);
• and small-scale community infrastructure projects (2 points: 1 point per project up to a maximum of 2).

• Over 5 years of post-qualification experience. A Master’s degree may substitute for up to 2 years of experience (5 points: 1 point for 5-7 years' experience; 2 points for 8-10 years; 3 points for 11-13 years; 4 points for 14-15 years; 5 points for more than 15 years).
• Experience working with international donors or NGOs on at least 1 project (1 point). 
• Experience supporting participatory or community-based construction approaches (2 points: 1 point per project up to a maximum of 2).
• Demonstrated experience in cost planning for projects using alternative materials (e.g., compressed earth block, rammed earth, wood or bamboo, etc.).  Such experience should be documented with project descriptions, photos, and/or other appropriate means. (5 points: 2 points per provable project(s) up to a maximum of 5 points).
• Quality of submitted sample BOQ based on the degree of thoroughness, organisation of data and ease of use, and realism of prices relative to typical market conditions (5 points).

2.3.3  Submission, Contact, and Clarifications

All documentation should be assembled into one PDF file and sent to rwawnet@rwanda1.rw. The PDF files name should contain the applicant's name.

Submissions are due by 12:00 on 14 July, 2025.

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