Request for Proposals for Annual Beneficiary Progress Survey for Measuring Project Indicators Tender at SNV

About SNV

SNV is a global development partner rooted in the African and Asian countries where we operate. With 60 years of experience and a team of approximately 1,600 people, it is our mission to strengthen capacities and catalyse partnerships that transform the agri-food, energy, and water systems to enable sustainable and more equitable lives for all.

2. Background and Objectives of the Assignment

The Youth Entrepreneurship in Agriculture in Rwanda (YEA-R) Program’s goal is to enable 40,000 young people of whom 70% being young women into dignified and equitable work opportunities in the Agrifood sector in Rwanda, thereby contributing to the Mastercard Foundation’s 2030 goal of creating 300,000 work opportunities for youth. To achieve this goal, the program focuses on empowering young people (18-35 years) with technical skills relevant to the horticulture and poultry value chains and gender capacity building along with entrepreneurship coaching and mentorship for young people to succeed in these competitive value chains. This will be achieved by enabling inclusive market-led economic growth through better-skilled youth, a well-coordinated sector, and innovative value chains. The YEA-R Program is being implemented by five partners organizations in a consortium led by SNV. The partners' organisations include Imbaraga Farmers organization, Horticulture in Reality Corporation (HoReCo), Uwezo, Kivinna till Kivinna (KtK) and its subcontractors: Our Sisters Opportunities (OSO), AfroArk and Resonate organization. Its implementation model is through three pathways including Pathway 1: Strengthening Resilience, Pathway 2: Strengthening business operations and linkages to markets and financial services and Pathway 3: Empowerment, inclusion and Voice.

3. Objectives of the survey

The objective of the annual survey is to track the annual progress amongst project participants using selected project indicators. These indicators track changes in the number of new or improved employment opportunities created, productivity enhanced or income of participants after enrolment on interventions by YEA-R Project among others. 

Specifically, the survey aims to analyze and measure progress against a set of key project performance indicators that reflect the outcomes of YEA-R Project interventions. These indicators focus on assessing improvements in employment, economic empowerment, capacity building, and the adoption of sustainable livelihood practices among participating youth, including young women, young men, and youth with disabilities (YWD). The specific indicators include:

1. Number of young women, men, and YWD with new or improved employment opportunities – This indicator measures how many participants have gained access to new jobs or have experienced better employment conditions as a result of project support.
2. Number of young women, men, and YWD with improved economic empowerment – This assesses the extent to which participants report enhanced control over economic resources, increased decision-making power, or improved financial stability.
3. Number of young women, men, and YWD reporting increased confidence due to empowerment training – This captures changes in participants’ self-esteem, leadership abilities, and confidence levels following participation in empowerment or capacity-building programs.
4. Number of young women, men, and YWD adopting and sustaining new Climate-Smart Agriculture (CSA) practices – This measures the uptake and continued use of environmentally sustainable farming techniques introduced through the project.
5. Number of young women, men, and YWD reporting increased sales from agricultural activities – This indicator tracks improvements in participants’ agricultural productivity and market engagement resulting in higher sales or revenues.
6. Number of young women, men, and YWD with improved access to inputs, equipment, and/or services – This measures the extent to which participants benefit from better access to essential agricultural inputs, production tools, financial services, or market linkages.
7. Number of Voluntary Savings and Loan Associations (VSLAs) with improved business development capacity or number of farmers with enhanced financial literacy skills – This assesses how project interventions have strengthened group or individual financial management, business planning, and savings capabilities.
8. Number of youth starting or professionalizing value chain (VC) businesses – This indicator measures the number of young participants who have established new businesses or upgraded existing ones within agricultural or related value chains.

5. Scope of work

The survey will be conducted within the YEA-R Project intervention areas, specifically covering the following districts:

The primary target group for this survey will consist of project participants residing in the above-listed districts. These participants include young women, young men, and youth with disabilities (YWD) who have directly benefited from the YEA-R Project interventions.

The scope of the survey encompasses data collection, analysis, and reporting on the agreed performance indicators to assess the project’s outcomes and progress across all target districts.

5. Deliverables

The consultant will be expected to deliver the following outputs to YEA-R programme: 

1. Inception Report
   A detailed report outlining the consultant’s understanding of the assignment, proposed methodology, tools to be used, work plan, and fieldwork approach. This report will also include a stakeholder engagement plan and draft data collection instruments.
2. Data analysis and report writing 

Results of evaluation will be presented in excel table where baseline and follow up will be compared to get outcome of the project. Comparative analysis will be done between baseline data and follow-up data. A narrative report justifying the presented findings will also accompany the field findings.

6. QUALIFICATION FOR CONSULTANT/FIRM

The selected consultant (or consulting firm) must demonstrate the following minimum capacity and experience:

• Minimum of 7–10 years of relevant experience in conducting outcome monitoring for donor-funded projects. Experience in working with MasterCard funded project is a plus. 
• A master’s degree in development studies, Sociology, Agricultural Economics, or other relevant social science or interdisciplinary field, with demonstrated focus on Youth employment and social inclusion in Agrifood ecosystem. 
• Proven track record in conducting employment, income, and livelihood outcome surveys, particularly among youth and vulnerable groups. 
• Demonstrated experience in designing data collection tools (quantitative and qualitative) and managing digital data collection systems (e.g., KoboToolbox, SurveyCTO, ODK).
• Experience in analyzing and reporting against key performance indicators (KPIs) related to:

1. Employment creation and quality of work
2. Economic empowerment and financial inclusion
3. Capacity building and behavioural change
4. Agricultural productivity and Climate-Smart Agriculture practices
5. Value chain business development and financial literacy

• Strong data analysis, synthesis, and report writing skills, with the ability to present findings in clear and actionable formats for diverse audiences.
• Excellent facilitation /coaching skills, especially in multi-stakeholder workshops and community-based consultations, with sensitivity to cultural and gender dynamics.
• Ability to communicate fluently in English and Kinyarwanda (both spoken and written).
• Familiarity with target districts is an added advantage.

7. Timeline and duration

The contract shall be for 5 weeks, commencing when the Consultant signs a contract with SNV. All deliverables and supporting documents of this assignment including the final invoice must be delivered to SNV on or before end of December.

8. Application Requirements and Assessment Criteria 

Technical evaluation will precede financial considerations. Interested consultants are requested to submit their proposals which should contain the following: 

Technical Proposal (70%)

• Interpretation and understanding of the terms of reference,
• Capability statement demonstrating qualifications (academic and professional) and relevant experience including profile/s of the consultant/team members that will be involved (CVs to be provided as an attachment to the proposal)
• Summaries of recent similar assignments accomplished by the firm including recommendations from the clients.
• Proposed approach/methodology for each activity and deliverable to meet objectives. 
• Survey implementation and work plan showing milestones, activities, detailed sequence, start and end dates, days necessary and required resources
• Include three references for projects related to consulting, assessments and evaluation of project/program targeting young people in agriculture sector. 
• Workplan outlining key milestones, and time schedule,
• Proposed assignment report outline.

Financial proposal (30%)

Must include all costs and applicable taxes. The proposed budget should be in Rwanda Francs and should have sufficient detail to allow a detailed review of the proposed costs. Therefore, the financial proposal should at least contain:

• Professional fees - Budget lines for each proposed expert with the estimated time input and daily rates.
• Indicative activity costs - Line items and unit rates for meetings, field travel transport, and accommodation, etc.
• Proposed milestone-based schedule of payments.

Applications should be submitted to rwandaprocurement@snv.org no later than November 12, 2025.

9. Key compliance issues 

Consultant must comply with SNV’s environmental and Social Safeguarding policies and procedures as well as take into consideration donor-specific requirements. 

10. Data Protection assurance 

SNV will not retain your Personal Data for longer than is allowed by law or is necessary for the Purposes.

If you are selected and offered employment, the Personal Data you have provided will be used by SNV for the purpose of this bidding administration. If you are unsuccessful on this occasion to secure tender with SNV, SNV will retain your Personal Data for required period for the purpose of any future internal or external audit.