Supply, Repair and Installations of Tents, Ground Refurbishment and Accessories Tender at Women’s Opportunity Center (WOC)

The Women’s Opportunity Center (WOC) hereby invites eligible and qualified bidders to submit bids for the supply, repair, refurbishment, and installation of tents, associated ground refurbishment works, and ventilation accessories at its premises in Kayonza District.

1. Scope of Works

The tender comprises the following items:

• Supply and installation of one outdoor tent for a concrete space
• Repair and refurbishment of two existing tents
• Ground refurbishment works for two lunch tent areas
• Supply and installation of removable fans for tent structures

Bidders may bid for one or more items.

2. Eligibility Requirements

Bidders must meet the following minimum requirements:

• Valid business registration in Rwanda
• Valid tax clearance certificate
• Proven experience in supply and/or installation of tents, temporary structures, or similar infrastructure
• Technical capacity and personnel to execute on-site works
• Good standing with public institutions

3. Tender Document Access

Tender documents may be obtained from the offices of the Women’s Opportunity Center (WOC) during working hours upon request.

4. Submission of Bids

• Bids shall be submitted in sealed envelopes clearly marked:

“Public Tender: Supply, Repair and Installation of Tents – WOC”

• Addressed to:

The Procurement Committee

Women’s Opportunity Center (WOC)

Kayonza District, Rwanda

• Deadline for submission: [Insert date and time]

Late bids shall be rejected.

5. Opening of Bids

Bid opening shall take place in public immediately after the submission deadline at the WOC premises. Bidders or their representatives may attend.

6. Reservation of Rights

The Procuring Entity reserves the right to accept or reject any bid in accordance with RPPA regulations.

TECHNICAL SPECIFICATIONS

 Supply and Installation of One Tent for Concrete Space

• Outdoor tent suitable for installation on concrete surface
• Weather-resistant (rain and wind resistant)
• Stable structural frame (steel or equivalent)
• Suitable for daily institutional use
• Complete on-site installation required

Repair and Refurbishment of Two Existing Tents

• Repair of damaged fabric and coverings
• Reinforcement of tent frames and joints
• Replacement of worn or damaged components
• Restoration to safe and functional condition
• Suitable for continued institutional activities

Ground Refurbishment for Two Lunch Tent Areas

• Leveling of damaged ground surfaces
• Application of removable ground treatment using cement and sand mixture
• Creation of smooth, safe, and non-slippery surface
• Works must allow future removal without permanent alteration

Supply and Installation of Removable Fans for Tents

• Fans suitable for use in temporary tent structures
• Removable and easy to install
• Safe for public and institutional environments
• Adequate airflow to reduce heat during daytime use

BID EVALUATION CRITERIA

Bids will be evaluated in accordance with RPPA procedures using the criteria below.

1. Preliminary Examination (Pass/Fail)

• Valid business registration
• Tax clearance certificate
• Signed bid submission
• Compliance with submission requirements

Important note: For further clarification, URUGO WOC allows all bidders to visit and have clear information and measurement before bidding.

Deadline: December 22, 2025 at 5pm