Reference number: 91189145

Background

The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH is a federally owned international cooperation enterprise for sustainable development with worldwide operations. The GIZ Office in Kigali covers GIZ’s portfolio in Rwanda and Burundi. GIZ Rwanda/Burundi implements projects on behalf of the German Federal Ministry for Economic Cooperation and Development, the European Union and other commissioning authorities in the following priority areas: Sustainable Economic Development; Good Governance; Climate, Energy and Sustainable Urban Development; Digitalization and Digital Economy; and regional projects in the Great Lakes Region.

About Energising Development (EnDev)

EnDev is a multi-donor, multi-implementer energy access programme currently financed by five donor countries: the Netherlands, Germany, Norway, the United Kingdom, Switzerland. The Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH acts as the lead implementing agency of the programme and cooperates closely with the Netherlands Enterprise Agency (RVO) at the global level as well as other implementation partners at the country level.

EnDev Rwanda is one of the country projects under the umbrella of the global programme. The activities in Rwanda currently include four types of technologies: modern, needs-based and climate-friendly cooking technologies (higher-tier biomass stoves, eCooking), off-grid solar appliances.

Energising Development (EnDev) launched the Reducing climate impact of cooking in Rwanda through improved cooking energy systems (ReCIC) programme in 2020. This consists of a Multi-donor Action co-financed by the European Union, as part of the Global Climate Change Alliance (GCCA+) initiative and the Federal Ministry for Economic Cooperation and Development (BMZ).

Through ReCIC, EnDev aims to set up a sustainable fuel production, dissemination chain for alternative fuels for households, productive use of energy and social institutions

Rwanda has made significant progress in promoting clean cooking solutions as part of its broader efforts to reduce greenhouse gas (GHG) emissions and improve public health. However, the sourcing of alternative fuels for cooking in households, commercial institutions and social institutions without forgetting fuel testing remains heavily neglected. The consumers still rely on traditional cooking systems which contribute to deforestation, air pollution, and carbon emissions.

The Government of Rwanda, in alignment with its Nationally Determined Contributions (NDCs) and Vision 2050, has set ambitious targets to transition towards cleaner cooking solutions. Several initiatives have focused on household-level interventions, but the commercial and social institutional cooking sector has received comparatively less attention. Restaurants, schools, factories which serve a growing population, require high-energy cooking solutions that are both efficient and cost-effective. However, the availability, affordability, and adoption of improved cooking fuel in the above-mentioned sectors remain limited due to various market barriers, including lack of awareness, financial constraints, and supply chain limitations.

The project "Reducing the Climate Impact of Cooking in Rwanda" aims to support in establishment of fuel production units hence addresses the challenges of inadequate supply and distribution of alternative fuels as well as testing. ReCIC will be contributing to the initiative of availing the access to the sustainable energy-efficient cooking fuels for households’ restaurants, schools and factories to ensure adequate distribution and supply chain.

GIZ-EnDev-ReCIC project would like to invite local companies to express their interest in supplying high-quality equipment, and tools. This equipment and tools shall support fuel producers' fuels testing institutions to establish a sustainable fuel production unit and testing capabilities.

The selected company will be required to deliver items to Huye, Nyagatare, Kicukiro and Gasabo where fuel producers and testing institutions are located (details is described below). The supply period should not exceed 30 days starting from the contract signing.

Equipment to maintain, repair stablish, equip fuel production unit and testing lab

1. Eligibility criteria

Participating companies must meet the following eligibility criteria:

• The company must have a minimum of 3 years of experience in supplying similar items. 2 Letters of Reference from the past 3 years must be provided.
• The company must possess a valid registration certificate (issued by RDB), VAT certificate (issued by RRA) and tax clearance certificate (issued by RRA).
• The company must confirm in writing that the offer is valid until at least 30 days after the submission period has ended.

2. Timeline

The contractor is expected to complete the delivery within two weeks from the time they receive the local purchase order (LPO).

3. Submission of offer

Technical offer

Technical assessment will be based on the technical specifications provided in the table above against technical specifications of the items proposed by the supplier.

• The bidders are encouraged to include a company profile that shows how they fulfil the eligibility requirements.
• For a bidder to be technically eligible, the technical specification of each item proposed must meet the minimum specifications requirements as described.
• The bidder should include clear/complete technical specifications of the items in their bid

Financial offer

• The financial evaluation will be done only in respect of those firms, which meet the eligibility criteria and the technical requirements.
• The financial offer must indicate the unit price of each item and total price as per quantities given. The offer must be in RWF and VAT exclusive, if applicable (The amount of the offer will be regarded as exclusive of VAT in the case where there is no information about VAT).
• The bidder should include the transportation cost of the goods to the premises of the recipients in their bidding price.

Your offer must be submitted to RW_Quotation@giz.de until latest 03.08.2025 with the subject: “91189145-Company name”.

The offers must be sent in one email with two separate files in PDF format (Financial and Technical) as attachments. The technical offer must include eligibility documents above listed and table indicating items, complete technical specifications, and quantities of items proposed of items. The price must not be included in the technical offer. 

If the emails exceed the default email size of 30MB, offers can be exceptionally submitted through https://filetransfer.giz.de/, as indicated. The subject of recipient notification must be edited with the subject “91189145-Company name”” and the notification message must includethe password to access the files.

Offers submitted through any other sharing platform, as google documents or similar will not be considered.

Without the subject mentioned, your offer may not be considered

Offers submitted in hard copy will not be considered.