Term Of Reference To Supply Installation Of Ip-Based Video-Conferencing And Tele- Conferencing Facilities
Gasabo 3D is an architectural and engineering services company with its business operations in Kigali, Rwanda (at Blue Star House Building 3rd Floor). The company has one of the best local talents with vast experience in its areas of service provision.
Our core areas of service include, provision of engineering concepts development, design, project management and implementation.
Our services are focused on the following segments, facilities and infrastructure design; Architectural and technical studies; feasibility studies and master planning; telecommunication infrastructure design and optimization; international outsourcing design services; 3D animation services; computer aided design (CAD) and trainings

Expression Of Interest
Gasabo 3D is an architectural and engineering services company with its business operations in Kigali, Rwanda (at Blue Star House Building 3rd Floor). The company has one of the best local talents with vast experience in its areas of service provision.
Our core areas of service include, provision of engineering concepts development, design, project management and implementation.
Our services are focused on the following segments, facilities and infrastructure design; Architectural and technical studies; feasibility studies and master planning; telecommunication infrastructure design and optimization; international outsourcing design services; 3D animation services; computer aided design (CAD) and trainings

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Supply, Installation Of Ip-Based Video-Conferencing And Tele- Conferencing Facilities
1. Terms of Reference
GASABO 3D Ltd invites sealed bids from eligible firms for the supply, installation of IP-based video-conferencing and Tele-Conferencing facilities at proposed new GASABO 3D Head Office located at KBC Building 5th Floor)) for its internal video conference calls (via its own WAN) as well as external video conference calls (via the internet). GASABO 3D recommended solution is the LOGITECH RALLY with IMPACT PLUS SERIE PRECISION Screen from CLEVER TOUCH; however, bidders are encouraged to propose the best numbers of cameras and microphones they deem are more suitable to cover its entire board room of the following size: (10x5 meters, which normally accommodate 25 to 40 People).
Prices quoted should be net inclusive of all taxes and delivery costs. The tender must be expressed in Rwandan Francs and shall remain valid for period of (60) days from the closing date of the tender.
• We thus request each bidder to submit his/her quotations into one envelop which enclose two separated envelops; technical and financial quotation respectively.
• Technical specification consists of clear specifications of quoted items which include Brand, Model and installation plan (Design).
Completed tender documents in plain, sealed envelope clearly marked “Tender For Supply, Installation Of Video-Conferencing And Tele-Conferencing Facilities At Gasabo 3d Ltd’’ should be deposited at GASABO 3D Head Office located in the BlueStar House, 3rd Floor or mailed to the address below, so as to reach on or before 26th January 2023 at 10:00AM

Email: fcyomugisha2gasabo3d.rw
2. Duration of the work
This work is highly critical and urgent. It will require to work even in the night shift to be delivered in the period of three days maximum.
3. Eligible Goods
All goods/equipment’s to be supplied under the contract shall have their origin in eligible source countries.
For purposes of this clause, “origin” means the place where the goods are mined, grown, or produced. Goods are produced when, through manufacturing, processing, or substantial and major assembly of components, a commercially- recognized product results that is substantially different in basic characteristics or in purpose or utility from its components. The origin of goods is distinct from the nationality of the tenderer.
4. Language of Tender
The tender prepared by the tenderer, as well as all correspondence and documents relating to the tender exchange by the tenderer and shall be written in English language.
5. Scope of work
The scope of this tender covers the following:
• A site survey is scheduled on 24th to the proposed new GASABO 3D Main Board room at (KBC Building 5th Floor) and provide detailed layout design and quotation for the supply and installation of above services
• Provide the detailed financial and technical proposal which include the proper layout design to install the above infrastructure.
6. General Evaluation criteria
The bids shall undergo a general pre-qualification process in order to determine bid compliance to the following mandatory requirements. Tenderers are required to comply to the following requirements, failure to which the firm shall not proceed with the next stage of evaluation:
Mandatory Requirements
No Description of requirement
1 A copy of registration certificate
2 The Bidder should provide the proof of similar work completion certificates with completion certificate.
3 The Valid RRA tax clearance
Failure to submit any of the above-mentioned documentation; will lead to disqualification of the firm at the mandatory stage.

7. Technical Compliance valuation
The technical compliance evaluation will be undertaken based on the following minimum requirements as detailed below:
Minimum Technical Specifications for the VIDEO CONFERENCING FACILITIES
Slno Part No & Description Make Model Qty
1 IMPACT PLUS Series High Precision 86" - IMPACT PLUS Series 4K with OPS slot for PC, PIR, NFC, MIC, 4KUI, CSR Clevertouch IMPACT PLUS Series High Precision 86" 1
2 XSM UNIVERSAL - Product Weight in kg: 10.35 /Country Legrand AV: Chief XSM1U 1
of Origin: CN
3 Intel Core i5-7200U DC 2.5~3.1GHz Processor
2 x 4 GB DDR4 2400MHz Memory
Intel HD Graphics 620
Maximum Resolution support