Terms of Reference for the Construction of a Temporary Working Space for the Kitchen, Supply and Installation for the Lodges and Restaurant Veranda Refurbishment Tender at Urugo Women’s Opportunity Center (WOC)

1. Background

URUGO WOC intends to engage a qualified and experienced contractor to undertake the construction of a temporary working space for the kitchen, supply and installation of a tent for the lodges, and refurbishment of the restaurant veranda. The works are intended to ensure continuity of operations, improve service delivery, and enhance the overall functionality and appearance of the facilities.

2. Objective of the Assignment

The objective of this assignment is to:

• Construct a temporary and functional working space for the kitchen
• Supply and install a suitable tent for the lodges
• Refurbish the restaurant veranda to meet required operational and aesthetic standards

All works must be completed in a professional, timely, and compliant manner.

3. Scope of Work

The contractor shall be responsible for, but not limited to, the following tasks:

3.1 Construction of Temporary Kitchen Working Space

• Site preparation and layout
• Construction of a temporary yet safe and durable kitchen working space
• Installation of necessary structural elements (flooring, partitions, roofing if applicable)
• Ensuring safety, hygiene, and functionality standards are met

3.2 Supply and Installation of Tent for Lodges

• Supply of a high-quality, weather-resistant tent suitable for lodge use
• Transportation to the site
• Proper installation and anchoring of the tent
• Ensuring structural stability and user safety

3.3 Restaurant Veranda Refurbishment

• Assessment of the existing veranda condition
• Refurbishment works including repairs, finishing, and improvements
• Enhancement of durability, appearance, and usability
• Cleaning and handover of the refurbished veranda

4. Work Plan and Methodology

Bidders must submit a detailed work plan that clearly outlines:

• Understanding of the assignment
• Proposed methodology for each component of the scope of work
• Activity schedule and timelines
• Human resources and equipment to be deployed
• Quality assurance and safety measures
• Risk identification and mitigation measures

The work plan should demonstrate the bidder’s ability to complete the assignment efficiently within the required timeframe.

5. Duration and Deadline

• The proposed work schedule must align with the bidder’s submitted work plan.
• Submission deadline for applications and proposals: December 22, 2025.

6. Eligibility and Mandatory Requirements

Interested bidders must meet the following mandatory requirements:

1. Valid RRA Clearance Certificate
2. Valid RSSB Certificate
3. Valid RDB Certificate
4. Two (2) recommendations or certificates of good performance from previous similar assignments

Failure to submit any of the above documents will result in disqualification.

7. Submission Requirements

Applicants must submit:

• Technical proposal including methodology and detailed work plan
• Copies of all mandatory certificates
• Company profile and relevant experience
• Recommendations of good accomplishment

Submission method:

• Physical submission only
• Two (2) hard copies of the complete application

Submission address:
URUGO WOC(Physical submission to the URUGO WOC office)

8. Financial Conditions

• No advance payment shall be made.
• Payment terms will be defined in the contract and shall be based on satisfactory completion and approval of works.

9. Evaluation Criteria

Proposals will be evaluated based on:

• Compliance with mandatory requirements
• Technical approach and quality of the work plan
• Relevant experience and past performance
• Capacity to deliver within the proposed timeline

10. General Conditions

• URUGO WOC reserves the right to accept or reject any application without obligation to provide justification.
• Any false information provided will lead to immediate disqualification.

N.B: 1.

URUGO WOC allow the bidders to visit the site.

Details of the ToR