About Kivu Choice:

Kivu Choice is Rwanda's largest protein producer and one of the fastest-growing aquaculture companies in Africa. Founded in 2022, Kivu Choice is the sister company to Victory Farms, East Africa's leading aquaculture platform based in Kenya. The company operates a fully vertically integrated aquaculture model, encompassing hatchery operations, cage-based grow-out, processing, distribution, and sales. Kivu Choice is also one of the country's largest employers with over 700 employees and plans to grow to 1,200 employees within the next three years, reflecting its strong commitment to job creation and inclusive economic development. Over the next five years, Kivu Choice aims to scale into Africa's largest and most sustainable protein producer, producing and distributing 30,000 tons of fish annually for the Rwandan market and for export across the region.

About the Role

Kivu Choice is seeking a highly organized and systems-driven Warehousing Manager to oversee and optimize all warehousing functions across the business. This role is responsible for managing multiple warehouse streams, including feed, fish (cold chain), consumables, spare parts, fuel, and office supplies. The ideal candidate will bring strong inventory control expertise, hands-on ERP experience, and a track record of managing both perishable and non-perishable goods efficiently.

Key Responsibilities

1. Warehouse Operations Management

Oversee day-to-day operations across all warehouse categories:

• Feed warehousing
• Fish warehousing (receiving, cold storage, dispatch)
• Consumables and general stores
• Spare parts
• Fuel storage and tracking
• Office stationery and supplies

Ensure proper storage, handling, and dispatch processes are followed across all categories

Implement and enforce standard operating procedures (SOPs)

2. Inventory Management & Controls

• Establish and maintain strong inventory control systems across all warehouses
• Ensure accurate stock records and real-time visibility through ERP systems
• Conduct regular stock counts, cycle counts, and reconciliations
• Investigate and resolve stock discrepancies and variances
• Minimize stock losses, wastage, and expiries (especially for perishable goods)

3. ERP & Systems Management

• Lead the use and optimization of ERP systems for inventory tracking and reporting
• Ensure all warehouse transactions (receipts, transfers, dispatches) are accurately recorded in the system
• Train warehouse staff on ERP usage and inventory best practices
• Generate and analyze reports to support decision-making

4. Cold Chain & Perishables Management

• Oversee cold chain processes for fish storage and distribution
• Ensure compliance with temperature control standards and food safety requirements
• Monitor storage conditions to maintain product quality and reduce spoilage
• Implement best practices in handling perishable goods

5. Team Leadership & Development

• Supervise and manage warehouse teams across different locations/functions
• Set performance targets and ensure accountability
• Train and develop staff on warehouse operations, safety, and systems
• Promote a culture of efficiency, accuracy, and safety

6. Health, Safety & Compliance

• Ensure all warehouses comply with health, safety, and environmental standards
• Implement proper handling procedures for fuel and other sensitive materials
• Maintain clean, organized, and safe warehouse environments
• Ensure compliance with internal policies and regulatory requirements

7. Process Improvement

• Continuously identify opportunities to improve warehouse efficiency and reduce costs
• Optimize space utilization and workflow processes
• Implement best practices in warehousing and supply chain management

Qualifications & Experience

• Bachelor’s degree in Supply Chain Management, Logistics, Business Administration, or related field
• 5+ years of experience in warehouse management or logistics
• Proven experience managing multiple warehouse categories
• Strong experience with ERP systems (inventory modules required)
• Experience handling perishable goods and cold chain management is a strong advantage

• Oversee day-to-day operations across all warehouse categories: Feed warehousing, Fish warehousing (receiving, cold storage, dispatch), Consumables and general stores, Spare parts, Fuel storage and tracking, Office stationery and supplies
• Ensure proper storage, handling, and dispatch processes are followed across all categories
• Implement and enforce standard operating procedures (SOPs)
• Establish and maintain strong inventory control systems across all warehouses
• Ensure accurate stock records and real-time visibility through ERP systems
• Conduct regular stock counts, cycle counts, and reconciliations
• Investigate and resolve stock discrepancies and variances
• Minimize stock losses, wastage, and expiries (especially for perishable goods)
• Lead the use and optimization of ERP systems for inventory tracking and reporting
• Ensure all warehouse transactions (receipts, transfers, dispatches) are accurately recorded in the system
• Train warehouse staff on ERP usage and inventory best practices
• Generate and analyze reports to support decision-making
• Oversee cold chain processes for fish storage and distribution
• Ensure compliance with temperature control standards and food safety requirements
• Monitor storage conditions to maintain product quality and reduce spoilage
• Implement best practices in handling perishable goods
• Supervise and manage warehouse teams across different locations/functions
• Set performance targets and ensure accountability
• Train and develop staff on warehouse operations, safety, and systems
• Promote a culture of efficiency, accuracy, and safety
• Ensure all warehouses comply with health, safety, and environmental standards
• Implement proper handling procedures for fuel and other sensitive materials
• Maintain clean, organized, and safe warehouse environments
• Ensure compliance with internal policies and regulatory requirements
• Continuously identify opportunities to improve warehouse efficiency and reduce costs
• Optimize space utilization and workflow processes
• Implement best practices in warehousing and supply chain management

• Inventory control
• ERP systems management
• Cold chain management
• Perishable goods management
• Team leadership
• Process improvement
• Standard Operating Procedures (SOPs) implementation
• Stock counting and reconciliation
• Health, safety, and environmental compliance

• Bachelor’s degree in Supply Chain Management, Logistics, Business Administration, or related field
• 5+ years of experience in warehouse management or logistics
• Proven experience managing multiple warehouse categories
• Strong experience with ERP systems (inventory modules required)
• Experience handling perishable goods and cold chain management is a strong advantage