Logistics - Transportation/procurement Jobs at East African Community and other companies

JOB DETAILS:
Procurement Specialist
(1 post) (REF: EAC/HR/2022-23/24)
Organ: EAC Secretariat
Grade: Equivalent to P2
Directorate: Planning
Reports to: Project Manager
Duty Station: Arusha, Tanzania
Main purpose of the Assignment:
The main objective of this assignment is to provide technical advice and manage all stages of the procurement process for Goods, and Consultancy Services undertaken by the EAC Secretariat with regard to the project implementation of the EAC-PSSIP. The Procurement specialist will report to the Payment Systems Specialist/ Project Manager.

Duties and responsibilities of the Procurement Specialist:
The Procurement Specialist will develop and implement a cost effective procurement management system for the EAC-PSSIP, including procurement plans in accordance with the AfDB Rules and Procedures. The duties and functions of the Procurement Specialist will include, but not limited to:
• Set up systems for procurement planning, implementation, monitoring and documentation for the EAC-PSSIP as per required standards;
• Carrying out tendering processes for procurement of goods and services in accordance with the AfDB Rules and Procedures;
• Initiation, preparation and update procurement plans in consultation with the EAC-PSSIP National Core Project Team;
• Advice the project team at all stages of procurement process to ensure that the EAC-PSSIP procurement activities are carried out in accordance with the provision of the grant agreement and the Project Appraisal Report;
• Guidance and coordination of the collection of inputs for preparing terms of reference (TORs), technical specifications, requests for proposals (RFP) and bidding documents;
• Advising the evaluation committee members in the evaluation of the bidding documents and proposals in accordance with the AfDB Rules and Procedures;
• Preparing evaluation reports and recommendations for contract awards, technical evaluation reports and combined evaluation reports, including obtaining the necessary EAC internal clearances and AfDB’s no-objection;
• Coordination and administration of preparation and issuance of General Procurement Notice (GPN), requests for Expressions of Interest, advertisements of bid opportunities, issuing bid documents to the prospective bidders;
• Provide guidance on public bid opening sessions as well as providing clarifications where necessary;
• Ensure publication of award of contract;
• Handle any complaints relating to the procurement process;
• Drafting minutes of contract and preparing contracts for signature;
• Advise on contract administration;
• Development, compilation and maintaining information on material and service costs, suppliers and products;
• Raising of Local Purchase Orders;
• Maintaining and ensuring safe custody of procurement records;
• Attend to procurement queries, disputes and complaints and report on contract awards and progress in accordance with the EAC- PSSIP; and
• Perform any other duties as may be assigned by the Project Manager.

Qualification and experience
To be qualified for the position, the candidate must meet the minimum required qualifications and experience:
• Must have a Master’s degree, from a recognized University, in either Procurement, Management, Economics, Business Administration, Engineering or any other related field;
• Must have professional of Chartered Institute of Procurement and Supply certification (MCIPS) or other equivalent certification;
• Must have at least 10 years’ experience in executing procurement activities at national, regional or international bodies
• Must have served at Senior Procurement/ Management level
• Demonstrable understanding of the public procurement laws;
• Must be computer literate in the use of word processor, spreadsheets and any other applications used in the procurement function;
• At least 5 years proven working experience with Multilateral Development Bank (MDB) funded projects
• Working experience with AfDB funded projects is added advantage.

Other required skills and competences
• Technology Awareness: Good computer skills, including proficiency in procurement computer systems, spreadsheet, database management and Internet applications.
• Communications: Very good communication skills (spoken and written), including the ability to communicate effectively with diverse audiences on procurement-related matters, good negotiation skills and to prepare a variety of written documents, contracts, reports, etc. in a clear, concise style.
• Languages: Fluency in spoken and written English is required. Knowledge of other languages spoken in East Africa will be an asset.
• Technical proficiency: Good understanding of and experience in procurement management, especially in Multilateral Development Banks’ projects. Proven ability in managing processes, people and coordination across implementing teams. Substantive understanding and preferably, experience in all phases of international procurement operations and in contracting. Good working knowledge of procurement regulations/contract law and expertise in handling complex contract issues. Good negotiating skills to shape and influence agreements with vendors. Sound judgment in applying technical expertise to resolve a range of issues/problems; ability to train, transfer knowledge and develop the capacity.
• Ethics and Integrity: Must be a person of proven honesty and integrity with no criminal record, and no situation of conflict of interest, result oriented and proactive.
• Teamwork: Very good interpersonal skills and ability to establish and maintain effective working relations with people in a multi-cultural, multi-ethnic environment with sensitivity and respect for diversity.

Eligibility for applications:
• Applicants from all Partner States are eligible to apply for the above position.

Terms and conditions of service
This is an EAC-PSSIP project position supported by African Development Fund (ADF), and is a non-established position for which contract terms are limited to the period of the project, and may be renewed subject to performance and extension of the funding. The Procurement Specialist will be recruited by the EAC Secretariat for an initial period of one (1) year including a probation period of six months. The contract may be renewed contingent upon project budgeting and a satisfactory performance evaluation. Attractive consolidated remuneration packages will be paid in accordance with the EAC-PSSIP budget.

Education Qualifications:
• All candidates applying must have qualifications that are recognized by the relevant national accreditation body in their respective Partner State. This condition is applicable for locally and internationally attained qualifications.

Relevant Working Experience:
• Internship, training and apprenticeship will not be considered as relevant work experience.

Equal Opportunity:
• The EAC is an equal opportunity employer; therefore, female candidates are particularly encouraged to apply. EAC will only respond to those candidates who strictly meet the set requirements.

JOB DETAILS:
Car driver / Door-to-door salesperson
Ambassade de France au Rwanda – Poste à pourvoir
Intitulé : Conducteur automobile/démarcheur
Missions :
• Assurer les déplacements quotidiens du Chef de poste : à Kigali et lors de missions en province ;
• Assurer l’entretien du véhicule de travail : propreté intérieure et extérieure, vérification des niveaux d’huile, vérification des pneus, contrôles techniques ;
• Mettre à jour le carnet d’entretien et le carnet de bord du véhicule (suivi de la maintenance, du kilométrage, de la consommation d’essence) ;
• Ponctuellement, assurer les déplacements d’autres agents de l’Ambassade ou de la Résidence (à Kigali ou lors de missions en province) ;
• Ponctuellement, assurer des missions autres dites de démarchage : dépôt de documents auprès de prestataires, courses diverses.

Profil attendu :
• Faire preuve de discrétion (il ne doit pas être fait état, à l’extérieur de l’ambassade, des évènements qui s’y déroulent et des propos qui s’y tiennent) ;
• Savoir appliquer une consigne, savoir transmettre l’information, faire preuve d’initiative ;
• Faire preuve d’un comportement exemplaire, de ponctualité et de sobriété absolue ;
• Etre titulaire du permis de conduire ;
• Avoir une expérience précédente dans le domaine de la conduite ;
• Etre francophone et/ou anglophone.

Conditions :
• Horaires de travail de 8h à 12h30 puis de 14h à 18h du lundi au jeudi et de 8h à 12h30 le vendredi
• Jours et horaires pouvant varier en fonction des besoins exprimés par le Chef de poste ou l’équipe de l’ambassade : mobilisation possible les soirs et les week-ends, trajets réguliers vers l’aéroport.
• Heures supplémentaires rémunérées au forfait
• Prime de transport
• Salaire de base : 343 821 RWF bruts mensuels

JOB DETAILS:
Procurement Supervisor
Who we Are:
Rutongo Mines Ltd is a Tin Mining Company, situated in Masoro Sector, Rulindo District, Northern Province. the Management of Rutongo Mines Ltd informs the public that it is recruiting Competent, Qualified and Experienced Staff for the following position:
Procurement Supervisor (1Position)
• Position/Job Title: Procurement Supervisor
• Job Grade: C3
• Department: Supply Chain
• Reports To: Group Procurement Superintendent

Job Brief: Manages the supply chain for the Company Responsibilities: The Procurement Supervisor has the following responsibilities and duties:
• Create a procurement plan for critical items to ensure that there will be no operation stoppage
• Sourcing for imported purchases
• Review the local quotations received – create the plan according to urgency and coordinate payment with Finance.
• Create a tender for sourcing of suppliers and service providers (in coordination with the local procurement).
• Monitoring and coordination of the delivery of the orders to ensure that the consignments will be delivered and received on time.
• Submit the forecast of purchase plan to Finance for cash forecasting purposes.
• Coordination with Accounts Payable and the Supplier to make sure that payment will be made and received by the supplier.
• Follow up customs clearance processes in conjunction with the company clearing and forwarding agents.
• Follow up and timely lodge in requests for customs duty remission and VAT exemptions with all the necessary prerequisites.
• Arranging the freight forwarder for importation.
Carry any other duty as may be assigned by your Superior or and Management.

Job Requirements: The Procurement Supervisor should have the following education, experience and Skills:
• Bachelor degree in Finance, Economics or Engineering
• Knowledgeable in global procurement policies
• 2 years of experience or more in the field
• Integrity and Professionalism.
• Negotiation Skills
• Organized
• Excellent communication skills
• Computer and MS Office application skills
• Interpersonal Relationship Skills
• Team work spirit
• Ability to lead
• Driving License Category B is required

JOB DETAILS:
Procurement & Logistics Manager
Mission Statement of Agahozo-Shalom Youth Village:
Through healing, education, and love, the Agahozo-Shalom Youth Village empowers orphaned and vulnerable Rwandan youth to build lives of dignity and contribute to a better world.

Core Values: Our core values inspire all our work, focusing our staff on the child’s best interests and helping our students create a community dedicated to building empowered and self-reliant lives. They are:

Commitment: Embrace the mission and go the extra mile
Respect: Be considerate and mindful of others and the environment
Role model: Live and lead by example in a positive way
Interest of Child: Base every decision on how it impacts the child
Support: Help and encourage one another
Integrity: Always be honest with yourself and others and act accordingly
Learning Community: Seek and maximize the opportunity for growth and development

Key Responsibilities
Campus Maintenance & Facilities oversight:
• Supervise campus operational team, including security, maintenance workers, landscapers, kitchen staff, transportation, and cleaning staff.
• Ensure that maintenance activities are conducted on a scheduled basis (daily, weekly, monthly and annual) so that physical facilities and assets are well maintained, secured, and functional;
• Schedule maintenance work as required, assigning work to internal staff and external vendors as appropriate;
• Keep monthly maintenance records for recurring issues and make recommendations to both the Executive Director for resolution;
• Provide a monthly report of maintenance activities to the Executive Director by the 5th of each month for the following month;
• Negotiate and manage all maintenance and facilities related contracts;
• Conduct periodic (monthly, quarterly and annual) proactive vehicle maintenance and ensure timely repairs and maintenance when issues are identified;
• Evaluate campus security needs to include the number of personnel and level of security and recommend changes to the Executive Director.

Procurement & Budget Management
• Continually look for areas in the budget where ASYV can optimize expenditures, find savings, and be creative about spending to keep our operation as cost-efficient as possible;
• Offer frequent advice and proactive input on where ASYV can better manage and scale operational activities;
• Oversee the procurement process for all goods and services, to include:
• Ensuring that all requested items are approved at the appropriate and within budget;
• Working with the right colleagues to select suppliers and obtain Pro-forma invoices or estimates as required;
• Ensuring that all required backup documentation is in place before the purchase of goods or services;
• Ensuring that all contracts and purchases align with Rwanda laws and government regulations.
• Implement and manage inventory management system
• Ensure that an annual inventory is conducted in advance of the financial audit;
• Ensure the timely purchase and delivery of supplies;
• Distribute and track furniture and materials to ensure all classrooms and office spaces are operational and functional;
• Coordinate internal/external drivers to effectively and efficiently meet all transportation needs;
• Maintain monthly vehicle log and fuel report;
• Guarantee the appropriate storage, monitoring, and physical verification of all ASYV assets (furniture, keys, supplies, equipment, etc.).
• Manage storage facilities including but not limited to; health & hygiene, food products, pharmacy, vet, scholastic materials, and maintenance materials. Skills, Qualifications, and Experience:
• Bachelor’s degree or higher in any related field
• At least three years of experience in Operations, Procurement, and Logistics
• Experience managing a school campus is beneficial
• Strong knowledge of budget management
• Excellent communicator with a high level of verbal and written communication skills
• Honest, trustworthy, and transparent character
• Strong ability to work individually or in a team setting
• Strong ability to give attention to detail and to perform multiple tasks at the same time
• Excellent interpersonal and time management skills to meet time-sensitive deadlines
• Possess strong proficiency in MS Office skills (Microsoft Word, Excel, and PowerPoint)

Reporting To: Executive Director
Location: Rubona – Rwamagana, Eastern Province

JOB DETAILS:
Procurement Specialist
Job Description
About QT Global Software Ltd
QT Global Software Ltd is a new IT company committed to enhancing the competence and competitiveness of its clients by enabling them to succeed through the power of information technology security. We have six years of experience in building web and mobile applications. We serve government institutions and private businesses requiring robust applications for use by thousands of users.

Purpose of the Job
We are seeking a Procurement Specialist to analyze costs, negotiate contract details, and offer strategies and solutions to help companies better manage costs on supplies and vendor services. The incumbent will manage, direct, negotiate and award complex high-value and unique acquisitions for goods and services. The Procurement Specialist acts as a consultant to departments and agencies and instructs internal and external personnel on laws, policies, procedures and critical issues regarding procurement.

Procurement Specialist Scope of Work
• Identify potential suppliers of goods &services.
• Reviews departmental requests and selects the appropriate procurement method.
• Assists departments by providing market information needed for tactical and strategic planning.
• Creates technical specifications and terms/conditions for the acquisition of goods, services and professional services
• Prepares procurement documents (i.e. IFBs, ToRs, RFPs, RFQ, Amendments, Renewals, etc.)
• Reviews and modifies, as needed, specifications, purchase orders, contracts, change orders and related documents
• Work closely with the projects team to understand details of procurement requirements
• Facilitates supplier meetings, site inspections and pre-bid conferences
• Manage the procurement process for both competitive sealed bidding and competitive negotiations
• Assists departments, agencies, and procurement staff with process compliance.
• Performs other duties as assigned.

Requirements
Procurement Specialist Qualifications/ Skills
• Bachelor’s Degree in the related field or Equivalence
• Three (3) years experience in the procurement work that required creating technical or general specifications, and/or modification of technical or general specifications prepared by others, soliciting bids/proposals, managing the competitive negotiation process, negotiating with professional and non-professional service providers, and preparing agreements for legal review.
• Additional certification in the field of procurement desired
• Strong knowledge of the industry and market conditions
• Excellent written and verbal communication skills
• Impeccable negotiation and problem-solving skills
• Exceptional interpersonal skills and rapport building
• Flexible to work long hours as demanded by projects
• Able to travel to meet vendors and suppliers as necessary