Notice to the Supply of Office Stationeries Tender at Jhpiego

Jhpiego enhances the health and saves the lives of women and families in limited-resource settings. For nearly four decades, we have put evidence-based health innovations into everyday practice to overcome barriers to high-quality health care services for the world’s most vulnerable populations. From our origins as technical experts in reproductive, maternal and child health, Jhpiego has grown to embrace new challenges, including HIV/AIDS, malaria, GHS and cervical cancer prevention, reflecting the increasing interconnectedness of global health.

Jhpiego’s Values

At Jhpiego, we value our customers who have our respect, responsiveness, and commitment to excellence; our staff and global network of colleagues who bring cultural diversity, innovation, and a wealth of world experience; and our work culture, which is reflected in our team spirit, transparent communication, mutual respect, flexibility, and dedication.
Jhpiego invites qualified and eligible suppliers to submit bids for the supply and delivery of stationery items. The purpose of this request is to establish a framework agreement with reliable vendors who can provide quality stationery materials in a timely and cost-effective manner.

2. Scope of Work
The selected bidder(s) will be required to supply various Office stationeries items, including but not limited to:

• Printing papers (A5, A4, A3) 
• Notebooks and writing pads (A5, A4, A3)
• Pens, pencils, and markers 
• Files, folders, and envelopes 
• Staplers, punchers, and staples 
• Toners and cartridges 
• Other office stationery items as may be requested 

The supplies will be delivered to Kigali Jhpiego Office on a need basis during the contract period.

3 .Eligibility Criteria
Interested bidders must meet the following requirements:

• Must be a legally registered company with valid RDB certificate in the same field.
• Provide a valid Tax Clearance Certificate 
• To have at least 2 years of experience in supplying stationery 
• Provide proof of past performance (at least 2 references) 
• Must have the capacity to deliver within required timelines 
• Provide Bid Security of 3% of the total cost of tender

4. Bid Submission Requirements
Bidders are required to submit:

• Company profile 
• Copy of registration certificate (RDB Certificate)
• Valid tax clearance certificate 
• Detailed quotation (unit prices and total cost) 
• Delivery timeline from the time of Request reception
• Bank details 
• References from previous clients 

5. Evaluation Criteria
Bids will be evaluated based on the following:

• Compliance with requirements 
• Price competitiveness 
• Quality of proposed items 
• Delivery time 
• Past performance and experience 

6. Delivery Requirements
The successful bidder(s) shall deliver the items within the agreed timeframe upon receipt of a Local Purchase Order (LPO). Partial deliveries may be required depending on organizational needs.

7. Contract Duration
The framework agreement will be valid for a period of one (1) year, subject to satisfactory performance.

6. Submission Deadline

All bids must be submitted in signed and stamped file (Technical and Financial) electronically to the email bellow: Rwanda.Procurement@jhpiego.orgno later than Thursday, 2nd May 2026, 4:00 PM Kigali time with hidden Password that will be asked during evaluation.

Submission Address:

To: Senior Finance & Operations Manager Jhpiego Rwanda Country Office

Gasabo, Kacyiru, KG 5 St Road, House Number 48, P.O. Box 6952, Kigali, Rwanda Tel: (+250) 788 381 188

All inquiries must be submitted in writing at least two (2) business days before the submission deadline.

9. Additional Information

Note:Jhpiego reserves the right to accept or reject any quotation, to annul the bidding process, and to reject all proposals at any time prior to contract award, without thereby incurring any liability to the affected bidder(s) or any obligation to inform the affected bidder(s} of the grounds for Jhpiego's action.