Job Purpose

To coordinate, administer, and monitor postgraduate clinical training programmes at the Hospital, ensuring effective implementation of academic and clinical training activities, appropriate clinical supervision, compliance with accreditation requirements, and coordination between postgraduate trainees, clinical departments, academic institutions, and relevant regulatory bodies.

Reports To

Director of Education, Research, CPD and Quality Improvement Unit

Key Duties and Responsibilities

1. Coordinate the implementation and day-to-day administration of postgraduate medical and clinical training programmes at the Hospital.
2. Facilitate the development and implementation of postgraduate training plans, schedules, rotations, and academic activities in collaboration with relevant departments.
3. Coordinate clinical placements and rotations of postgraduate trainees across designated clinical departments and specialized services.
4. Liaise with universities, training institutions, professional councils, regulatory authorities, and other relevant stakeholders regarding postgraduate training arrangements.
5. Facilitate the identification and allocation of clinical supervisors, mentors, and academic facilitators for postgraduate trainees.
6. Monitor the availability and adequacy of clinical training opportunities, learning resources, and supervision arrangements.
7. Coordinate orientation and induction programmes for newly admitted postgraduate trainees.
8. Monitor trainee attendance, clinical rotations, academic participation, and compliance with institutional training requirements.
9. Maintain updated records of postgraduate trainees, including admission details, academic progress, rotation schedules, attendance, assessments, and completion status.
10. Coordinate the organization of academic activities, including seminars, case presentations, journal clubs, clinical conferences, and continuing professional development sessions.
11. Facilitate the preparation and implementation of clinical training curricula and learning activities in collaboration with academic and clinical departments.
12. Monitor the progress and performance of postgraduate trainees in collaboration with designated clinical supervisors and academic institutions.
13. Coordinate the preparation, administration, and documentation of trainee assessments, evaluations, and competency-based learning activities.
14. Identify challenges affecting postgraduate training and recommend appropriate interventions to improve the quality and effectiveness of training programmes.
15. Ensure that postgraduate training activities comply with applicable accreditation standards, institutional policies, professional regulations, and academic requirements.
16. Support the preparation and maintenance of documentation required for accreditation, recognition, and quality assurance of postgraduate training programmes.
17. Facilitate access to clinical cases, research opportunities, academic resources, and practical learning experiences in collaboration with clinical departments.
18. Coordinate the participation of postgraduate trainees in research activities, scientific presentations, and academic publications.
19. Support the development and implementation of policies, guidelines, and procedures governing postgraduate clinical training.
20. Coordinate meetings between postgraduate trainees, clinical supervisors, academic representatives, and Hospital Management where necessary.
21. Receive, document, and facilitate the resolution of concerns raised by postgraduate trainees regarding clinical training, supervision, learning conditions, and academic progress.
22. Prepare periodic reports on postgraduate training activities, trainee performance, programme achievements, challenges, and recommendations.
23. Monitor the adequacy of training facilities, clinical exposure, teaching resources, and supervision capacity.
24. Participate in institutional committees and quality assurance activities related to medical education and postgraduate training.
25. Promote professional ethics, patient safety, confidentiality, and adherence to clinical standards among postgraduate trainees.
26. Support the development of partnerships and institutional collaborations aimed at strengthening postgraduate medical education.
27. Perform any other related duties assigned by the immediate supervisor.

Expected Outputs / Deliverables

• Updated postgraduate training plans and rotation schedules.
• Properly maintained postgraduate trainee records.
• Coordinated clinical placements and supervision arrangements.
• Training attendance and academic progress reports.
• Documented trainee assessments and performance evaluations.
• Organized academic and clinical learning activities.
• Accreditation and quality assurance documentation.
• Periodic reports on postgraduate training programme performance.
• Recommendations for improving postgraduate training quality.

Additional Details

Level:4.III
Post:1
Under Statute

Exams to be conducted

1. PsychometricTest
2. Written
3. Oral

• Coordinate the implementation and day-to-day administration of postgraduate medical and clinical training programmes at the Hospital.
• Facilitate the development and implementation of postgraduate training plans, schedules, rotations, and academic activities in collaboration with relevant departments.
• Coordinate clinical placements and rotations of postgraduate trainees across designated clinical departments and specialized services.
• Liaise with universities, training institutions, professional councils, regulatory authorities, and other relevant stakeholders regarding postgraduate training arrangements.
• Facilitate the identification and allocation of clinical supervisors, mentors, and academic facilitators for postgraduate trainees.
• Monitor the availability and adequacy of clinical training opportunities, learning resources, and supervision arrangements.
• Coordinate orientation and induction programmes for newly admitted postgraduate trainees.
• Monitor trainee attendance, clinical rotations, academic participation, and compliance with institutional training requirements.
• Maintain updated records of postgraduate trainees, including admission details, academic progress, rotation schedules, attendance, assessments, and completion status.
• Coordinate the organization of academic activities, including seminars, case presentations, journal clubs, clinical conferences, and continuing professional development sessions.
• Facilitate the preparation and implementation of clinical training curricula and learning activities in collaboration with academic and clinical departments.
• Monitor the progress and performance of postgraduate trainees in collaboration with designated clinical supervisors and academic institutions.
• Coordinate the preparation, administration, and documentation of trainee assessments, evaluations, and competency-based learning activities.
• Identify challenges affecting postgraduate training and recommend appropriate interventions to improve the quality and effectiveness of training programmes.
• Ensure that postgraduate training activities comply with applicable accreditation standards, institutional policies, professional regulations, and academic requirements.
• Support the preparation and maintenance of documentation required for accreditation, recognition, and quality assurance of postgraduate training programmes.
• Facilitate access to clinical cases, research opportunities, academic resources, and practical learning experiences in collaboration with clinical departments.
• Coordinate the participation of postgraduate trainees in research activities, scientific presentations, and academic publications.
• Support the development and implementation of policies, guidelines, and procedures governing postgraduate clinical training.
• Coordinate meetings between postgraduate trainees, clinical supervisors, academic representatives, and Hospital Management where necessary.
• Receive, document, and facilitate the resolution of concerns raised by postgraduate trainees regarding clinical training, supervision, learning conditions, and academic progress.
• Prepare periodic reports on postgraduate training activities, trainee performance, programme achievements, challenges, and recommendations.
• Monitor the adequacy of training facilities, clinical exposure, teaching resources, and supervision capacity.
• Participate in institutional committees and quality assurance activities related to medical education and postgraduate training.
• Promote professional ethics, patient safety, confidentiality, and adherence to clinical standards among postgraduate trainees.
• Support the development of partnerships and institutional collaborations aimed at strengthening postgraduate medical education.
• Perform any other related duties assigned by the immediate supervisor.

• Postgraduate training programme coordination
• Clinical placement and rotation scheduling
• Stakeholder liaison and communication
• Trainee records management and documentation
• Monitoring academic progress and performance
• Assessment and evaluation coordination
• Accreditation and quality assurance documentation
• Report preparation
• Academic activity and meeting coordination
• Research and continuing professional development coordination