POSITION: Procurement Officer

DEPARTMENT: Finance

REPORTS TO : Finance Manager

DATE:09/02/2026

PRIMARY OBJECTIVE OF POSITION

A Procurement Officer will be responsible for managing the procurement process, ensuring the timely and cost-effective acquisition of goods and services. The Procurement Officer will work closely with various departments to understand their needs and build strong relationships with suppliers.

TASKS, DUTIES AND RESPONSIBILITIES

1. Strategic Procurement Planning:

• Develop and implement procurement strategies that align with organizational goals and objectives.

2. Supplier Management:

• Identify, evaluate, and select suppliers based on quality, cost, and delivery capability.
• Negotiate contracts and agreements to secure favorable terms and conditions.

3. Purchase Order Management:

• Create and manage purchase orders, ensuring accuracy and compliance with company policies.
• Track orders and ensure timely delivery of goods and services.

4. Market Analysis:

• Conduct market research to identify trends, assess supplier capabilities, and explore new sourcing opportunities.
• Monitor industry developments to stay informed about pricing and product availability.

5. Budget Control:

• Manage procurement budgets and monitor expenditures to ensure cost-effectiveness and minimize waste.
• Identify cost-saving opportunities and implement strategies to achieve them.

6. Contract Management:

• Draft, review, and manage contracts with suppliers, ensuring compliance with terms and conditions.
• Resolve any disputes or issues related to contracts and supplier performance.

7. Collaboration and Communication:

• Work closely with various departments to understand their procurement needs and provide support.
• Maintain effective communication with suppliers and internal stakeholders.

8. Inventory Management:

• Monitor inventory levels and coordinate with suppliers to ensure adequate stock levels.
• Implement inventory control measures to minimize excess stock and shortages.

9. Reporting and Analysis:

• Prepare regular reports on procurement activities, supplier performance, and cost savings achieved.
• Analyze procurement data to identify trends and areas for improvement.

10. Compliance and Risk Management:

• Ensure all procurement activities comply with legal and regulatory requirements.
• Assess and mitigate risks associated with supplier relationships and procurement processes.

Minimum qualifications and experience required

• Should have at least Bachelors Degree in procurement or related field
• Procurement professional qualification (CIPs)
• Have strong communication skills in English
• Minimum Experience of 2-3 years

Mantis Akagera Game Lodge is an equal employment opportunity employer

Note:

• Applicants must meet the minimum requirements in terms of qualifications.
• Successful candidates will be required to submit a criminal record
• Expected starting is as soon as possible
• Only shortlisted candidates will be contacted for interviews

• Develop and implement procurement strategies that align with organizational goals and objectives.
• Identify, evaluate, and select suppliers based on quality, cost, and delivery capability.
• Negotiate contracts and agreements to secure favorable terms and conditions.
• Create and manage purchase orders, ensuring accuracy and compliance with company policies.
• Track orders and ensure timely delivery of goods and services.
• Conduct market research to identify trends, assess supplier capabilities, and explore new sourcing opportunities.
• Monitor industry developments to stay informed about pricing and product availability.
• Manage procurement budgets and monitor expenditures to ensure cost-effectiveness and minimize waste.
• Identify cost-saving opportunities and implement strategies to achieve them.
• Draft, review, and manage contracts with suppliers, ensuring compliance with terms and conditions.
• Resolve any disputes or issues related to contracts and supplier performance.
• Work closely with various departments to understand their procurement needs and provide support.
• Maintain effective communication with suppliers and internal stakeholders.
• Monitor inventory levels and coordinate with suppliers to ensure adequate stock levels.
• Implement inventory control measures to minimize excess stock and shortages.
• Prepare regular reports on procurement activities, supplier performance, and cost savings achieved.
• Analyze procurement data to identify trends and areas for improvement.
• Ensure all procurement activities comply with legal and regulatory requirements.
• Assess and mitigate risks associated with supplier relationships and procurement processes.

• Strong communication skills in English

• Bachelors Degree in procurement or related field
• Procurement professional qualification (CIPs)