Summary
Date Posted: Tuesday, March 29, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Procurement and Logistic Officer (G-3A)
University of Rwanda Holdings Group Limited (UR – HG Ltd) is a limited company fully owned by
University of Rwanda, (UR). Its business activities aim to optimise UR assets for the benefits of
University.

(1) Job definition and description:
The Procurement and Logistics Officer position is part of the company support department and the
position exists to directly support the procurement and logistics functions. The position is responsible for ensuring the smooth and efficient operation of logistics & procurement needs of UR-HG Ltd in general and specifically support to other departments. He or she reports to the Finance Manager (FM) with a dotted-line to the Logistics committee for all the logistics and warehouse functions.

(2) Qualification & experience required:
• Bachelor’s degree in Administration, Logistics & Supply Chain Management
• 3 years of experience in Administration, Logistics & Supply Chain Management
• Experience in managing Assets, Procurement processes, and Logistics operations

(3) Knowledge and Skills Requirements:
• Knowledge of procurement, logistics, and supply chain management system and procedures
• Knowledge of care policies and procedures
• Good communication and writing skills
• Good networking capability
• Ability to organize and facilitate training sessions
• English speaking skills

(4) Duties & Responsibilities:
Job Responsibility 1: Effective Management of company’s Assets:
Receiving of all new procured assets from vendors as per the approved Purchase Orders or
Contract;
• Coordinating with the Procurement Unit and the Accountant to prepare all the necessary
documents to record the asset’s details as per the procurement document and submit to the
• Finance Manager for assigning UR-HG Ltd Assets ID Tag;
• Maintain a proper filing of all documents related to UR-HG Ltd’s Assets (New, Old, lost,
stolen items etc.);
• Be a Custodian of all company Assets and ensure that these are properly and physically
secured under lock and key;
• Prepare the necessary of Assets Handover form and submit to the Finance Manager for
endorsement before assigning any assets to staff;
• Collect physically all assets from the staff at the time leaving UR-HG Ltd verifying record
with Asset Register;
• Assist Finance Manager in conducting of the physical count of company Assets and property
reconciliation report for all the UR-HG Ltd offices (the head office and other locations).
• Job Responsibility 2: Management of Food & Non-Food Store/Warehouse
Receiving of company materials from the vendors and ensure proper storage of items in
the storage rooms;
• Maintain proper store/warehouse record keeping and initiate to dispatch from the
warehouse/store as per the approved Distribution Plan;
• Ensure that all Way bill/Dispatch Order is completed and signed and ensure the
acknowledgment of receipts by the division authorized staff;
• Coordinating with Finance Manager and with partner organizations and advice on all
• supply chain management processes to ensure effective and accountable management
process;
• Assist the Finance Manager and the Procurement Team to ensure the supply chain process
is managed well by UR-HG Ltd;
• In coordination with the Finance Manager, assist strategic business units /divisions to
establish warehouses systems and ensure appropriate warehouse management procedures
• in line with required standards.
– Job Responsibility 3: Other Logistics and Procurement Functions
• Assist the Finance Manager in arranging the transportation of commodities for handing
over to different ;
• Ensure the Quality of the Goods / Distribution are done as per the required standards and
are fully documented/supported;
• Maintain a proper filling of all documents for future audit and record keeping;
• Visit Strategic Business Unit (SBU) Offices as and when required to support the SBU
Office’s operations;
• As and when needed in consultation with the Finance Manager, provide support and
monitoring for transport, storage, and distribution to staff in the SBU at the various suboffices;
With the technical assistance of Procurement team ensuring proper tracking of
Online/Offline Purchase Requisition and provide feedback to the requester for any further
clarification before going to next step;
• Updating of Procurement Tracking register in coordination with the Procurement Officers
and Procurement and Logistics Manager;
• Assisting Procurement Team preparation of requisition and purchase orders;
• Preparing Summary of Bid Analysis (SBA) and share with Procurement Team for
verification;
• Prepare weekly, monthly and quarterly procurement status reports for all purchases;
• Negotiate with suppliers for the best terms of service including price, delivery, payments
and after-sales service.
• Assist procurement team for preparing of “Good Receiving Notes “GRNs”
• Preparing the checklist for procurement with complete documents and submitting to the
• finance department for payments.

Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure
Job Application Channel Accepted and any other relevant Application Info’s
Interested applicants should submit copies of application letter, C.V, copies of certificates and Identity
cards or passports as well as valid License of practice for Health services professionals in one pdf
document by email to: ceo.urholdings@gmail.com  with cc to fm.urhg@gmail.com  not later than
Monday 15/04/2022 at 5h:00 p.m. Short listed candidates will be contacted for interviews and those
who applied previously in 2021, should make new application if are still being interested.
Narcisse MUGESERA
UR HG Ltd Chief Executive Officer
P.O.Box 7575 Kigali Rwanda . Tel:(250)786689121 / 0782021417 /0788317400 E.mail:md info.holding@ur.ac.rw  & munarcisse@gmail.com  

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