About the Regional Grants Officer

The Regional Grant Officer provides critical support to the region in ensuring effective and compliant grant management across the full grant lifecycle. Reporting to the Regional Grants Manager, the role contributes to , donor contract management, reporting, and compliance. The position works closely with country offices and regional teams to ensure accuracy, timely information flow, adherence to donor and internal requirements, and strengthened overall grant administration within the region.

Major Responsibilities:

Grant Management

• Track grant performance, deliverables, and financial burn rates, ensuring effective follow-up between program and finance teams.
• Assist in organising award kick-off meetings for the region, highlighting key compliance requirements and terms and conditions.
• Prepare and circulate monthly reporting reminders for all regional grants.
• Support the preparation of regional grant reports, ensuring accuracy and timeliness.
• Ensure complete and accurate grant close-out in the accounting system.
• Assist country offices throughout the subaward lifecycle, from due diligence to close-out.
• Support risk management initiatives and maintain audit readiness.

Compliance

• Work closely with country finance teams to ensure compliance with WCS and donor policies
• Ensures grant information management and filing systems for regional grants are coordinated and respected such that all donor contractual documents, subawards, reports, and key correspondence are appropriately filed, accessible and up to date.
• Support grant audits in coordination with Global Finance, the Regional Controllers and Country offices.
• Support country offices in their subawardees’ regular monitoring and follow-up of identified observations to ensure compliance with WCS and donor regulations.
• Other responsibilities as assigned by the Regional Grants Manager.

Minimum Requirements and Job Skills (Required)

• A bachelor's degree in either Business Administration, Accounting, Economics or Finance is required
• Proven grant management experience in an international organization (at least 5+ years) in a multi-funder and multi-currency environment is required
• Experience in managing substantial (>USD 1million) USAID, EU, KfW and/or other bilateral/multilateral grants required
• Demonstrated ability to work with a diverse team
• Excellent computer and systems skills required with respect to MS Office applications (advanced skills in MS Excel required). Experience with a major financial accounting and reporting software (SAP or equivalent) strongly preferred.
• Commitment to the values and mission of the Wildlife Conservation Society
• Fluency in English and French is required.

Additional Requirements:

• Regular travel to Country Program offices in the Central African Republic, Chad, Cameroon, Nigeria
• Demonstrate the necessary experience to work in a dynamic, multi-cultural environment,
• The successful candidate must have excellent written and oral communication skills and be comfortable participating as an effective contributor, leader and listener in group settings. S/he must be well organised, self‐motivated, resourceful, effective and efficient at coordinating multiple resources to get things done, with strong attention to detail; can work on multiple tasks at multiple levels and switch between them; can foresee and plan around obstacles.

• Track grant performance, deliverables, and financial burn rates, ensuring effective follow-up between program and finance teams.
• Assist in organising award kick-off meetings for the region, highlighting key compliance requirements and terms and conditions.
• Prepare and circulate monthly reporting reminders for all regional grants.
• Support the preparation of regional grant reports, ensuring accuracy and timeliness.
• Ensure complete and accurate grant close-out in the accounting system.
• Assist country offices throughout the subaward lifecycle, from due diligence to close-out.
• Support risk management initiatives and maintain audit readiness.
• Work closely with country finance teams to ensure compliance with WCS and donor policies
• Ensures grant information management and filing systems for regional grants are coordinated and respected such that all donor contractual documents, subawards, reports, and key correspondence are appropriately filed, accessible and up to date.
• Support grant audits in coordination with Global Finance, the Regional Controllers and Country offices.
• Support country offices in their subawardees’ regular monitoring and follow-up of identified observations to ensure compliance with WCS and donor regulations.
• Other responsibilities as assigned by the Regional Grants Manager.

• Advanced skills in MS Excel
• Excellent computer and systems skills
• Excellent written and oral communication skills
• Ability to work on multiple tasks at multiple levels and switch between them
• Ability to foresee and plan around obstacles
• Well organised, self‐motivated, resourceful, effective and efficient at coordinating multiple resources to get things done, with strong attention to detail

• A bachelor's degree in either Business Administration, Accounting, Economics or Finance is required
• Proven grant management experience in an international organization (at least 5+ years) in a multi-funder and multi-currency environment is required
• Experience in managing substantial (>USD 1million) USAID, EU, KfW and/or other bilateral/multilateral grants required
• Demonstrated ability to work with a diverse team
• Experience with a major financial accounting and reporting software (SAP or equivalent) strongly preferred.
• Commitment to the values and mission of the Wildlife Conservation Society
• Fluency in English and French is required.
• Necessary experience to work in a dynamic, multi-cultural environment