Request for Cleaning services and Supply related Materials at all Branches of Urwego Bank PLC
Request for quotations “RFQ 2022/01/LOG/001 for cleaning services and supply related materials at all branches of Urwego Bank Plc.
TITLE: Request for cleaning services and supply related materials at all branches of Urwego Bank PLC
Urwego Bank PLC, hereinafter referred to as “the bank” hereby invites interested professional companies to submit their financial proposal for offering cleaning services and supply related cleaning materials at its 11 branches up country .

Please note also the following,
1.Important notice
1. All the quotations should be submitted in sealed envelopes with the following mentions: “RFQ-2022/01/Log/001 cleaning services and supply related materials at all branches of Urwego Bank”, and submitted to the bank’s reception at its head office located at , Plot 428, KG5 RD, UMUYENZI PLAZA, Remera Sector,Gasabo, Tel. +250 788173100, Website: urwegobank.com;
2. The quotations received, and acknowledged at the HO, will be opened and analyzed for selection by the bank tender committee members who will thereafter inform each bidder of the final decision;
3. The quotations should include VAT certificate along with a valid tax clearance certificate with RRA and RSSB, a valid Trading license from RDB with at least 4 years’ experience in similar activities, and relevant certification with RURA. Note that the bidder should be in the field tying with this present tender as per RDB registration certificate;
4. The bidder should present 5 completion certificates from reputable institutions to substantiate his competency and having of working expeiance for at least 4 years;
5. The site visit is advised but not mendatory .
6. The bidder’s monthly cost of all the services will include, transport, accommodation, material, and labor for each and every equipment, at each and every branch, all combined together;
7. The cleaner will also require assisting at courier services like a messenger;
8. List of materials needed at all branches is on attachment;
9. List of branches that bidders will visit and offer the service is on attachment.
10. Note : The Head office is not including.
11. Note: Urwego Bank reserve the write to offer the contract for one lot or two lots
12. Note: Bids or quotation with missing any required documents will be excluded immediately
The Deadline for submission of quotes is set on Monday 17th January ,2022 at 3:00 pm at Head Office of the bank through our reception office located at UMUYENZI Plaza at 3rd floor: KG 5 RD, Rukiri-Remera-Gasabo- Umuyenzi Plaza
For further information, please contact us on 0788536052 /0737179657

Urwego Bank Management
1.Description and Features:

LOT 1. Up country branches
No Branch names cleaner on branch Starting work at End work at
1 Nyamata 1
2 Rwamagana 1
3 Ngoma 1
4 Huye 1
5 Muhanga 1
6 Musanze 1
7 Rubavu 1
8 Rusizi 1
9 Gicumbi 1
10 Kabarore 1
11 Karongi 1
Salary for 1 cleaner per branch
Total monthly charges all taxes inclusive

 LOT 2. Kigali branches
No Branch names cleaner on branch Starting work at End work at
1 Remera Coorporate 1
2 Kimironko 1 1
3 Kimironko 2 1
4 Gisozi 1
5 Nyabugogo 1
6 Kigali city market 1
7 Kicukiro 1
Total monthly charges all taxes inclusive
2. 2. List of materials
No Branch names QTY to deliver at branch per month or N/A
1 Toilette paper Box of 50 pcs each
2 Liquid soap 5 littles
3 Harpic
4 Shinex PCS
5 Hand wash PCS
6 Omo
7 Vim
8 Torchons
9 Raclettes
10 Essue-main
11 Umweyo
12 Toilet brush
13 Air Fresh /TROPICAL
14 climax
15 vantouse
16 hard brash
17 sponge (Box of 10 PCS)
18 pledges
19 Essue-vessaire
20 Soft bloom

Attachment
3. Monthly Summary charges
s/n Description of service Overall monthly charge all taxes inclusive
Cost for LOT 1 including cleaner’s salary and supply for materials at branches (monthly cost )
Cost for LOT 2 including cleaner’s salary and supply for materials at branches (monthly cost )
Total monthly charges all taxes inclusive for all the services combined together ………………….Rwf

4. Importance note
• The bank will provide a space to accommodate cleaning materials; a cleaner is supposed to sign a contract with the company who will be contracted
• The contractor company will be responsible to deduct and pay for each cleaner employed, pension contributions and maternity leave contribution to Rwanda Social Security Board (RSSB), Pay as You Earn (PAYE) to RRA as well as any employment tax as appropriate,
• Contracted company is required to present the format of monthly reports where branches will sanction (positively or negatively) the service offered. The form will be signed and stamped by both sides (Branch leaders and service provider).
Urwego Bank Management