Job Purpose

To coordinate and provide technical support in the identification, development, financial planning, management, monitoring, and reporting of research grants, institutional projects, and funding opportunities. The position ensures effective grant administration, financial accountability, compliance with donor requirements, and sustainable resource mobilization to support the Hospital's research, training, clinical development, and institutional priorities.

Key Duties and Responsibilities

• Identify, assess, and disseminate information on available research grants, funding opportunities, institutional development programmes, and strategic partnerships.
• Coordinate the preparation and submission of grant applications, funding proposals, and project concept notes in collaboration with relevant departments and research teams.
• Provide technical support in developing project budgets, cost estimates, financial forecasts, and funding plans.
• Review project proposals to ensure alignment with the Hospital's strategic priorities, institutional mandate, and available financing opportunities.
• Assess the financial and operational feasibility of proposed projects and recommend appropriate financing arrangements.
• Support the identification and development of partnerships with government institutions, development partners, universities, research institutions, private sector organizations, and international funding agencies.
• Coordinate the preparation, review, and negotiation of grant agreements, memoranda of understanding, partnership agreements, and other financing arrangements.
• Ensure that grant agreements and funding arrangements are consistent with institutional policies, applicable laws, and donor requirements.
• Monitor the implementation of funded projects to ensure compliance with approved budgets, work plans, timelines, and agreed deliverables.
• Maintain an updated database of grants, funding opportunities, submitted proposals, approved projects, funding commitments, and project implementation status.
• Coordinate the preparation of periodic financial and narrative reports for donors, funding agencies, and institutional management.
• Monitor grant expenditure, budget utilization, financial commitments, and variances, and recommend appropriate corrective measures.
• Ensure timely preparation and submission of grant financial reports, supporting documentation, and expenditure justifications.
• Coordinate with the Finance Unit to ensure proper recording, reconciliation, and reporting of grant-related transactions.
• Monitor donor compliance requirements, including eligible expenditure, procurement procedures, reporting deadlines, audit requirements, and financial documentation.
• Support internal and external audits of funded projects and coordinate the preparation of responses to audit observations and recommendations.
• Identify financial, operational, and compliance risks associated with grants and recommend appropriate mitigation measures.
• Support the preparation of project implementation plans, procurement plans, resource allocation frameworks, and monitoring tools.
• Coordinate grant close-out activities, including financial reconciliation, final reporting, asset accountability, and documentation of project results.
• Provide technical assistance to researchers and project managers on grant budgeting, financial management, donor compliance, and reporting requirements.
• Support the development of institutional policies, guidelines, and procedures for research grant management and external financing.
• Conduct financial and investment analysis to assess the viability and sustainability of proposed institutional projects.
• Provide technical input into public-private partnership initiatives and other strategic financing arrangements.
• Support the identification and development of sustainable financing mechanisms for institutional research, innovation, and service development.
• Prepare periodic reports on resource mobilization, grant performance, project financing, and institutional funding prospects.
• Maintain proper documentation and secure records of grant applications, agreements, budgets, correspondence, reports, and supporting financial documents.
• Perform any other related duties assigned by the immediate supervisor.

Expected Outputs / Deliverables

• Updated database of grants and funding opportunities.
• Prepared and submitted grant proposals and funding applications.
• Approved project budgets and financing plans.
• Properly maintained grant agreements and supporting documentation.
• Timely and accurate financial and narrative reports.
• Grant expenditure monitoring and budget variance reports.
• Donor compliance and risk management reports.
• Project monitoring and evaluation reports.
• Grant closure and financial reconciliation reports.
• Increased institutional capacity for resource mobilization and grant management.

• Identify, assess, and disseminate information on available research grants, funding opportunities, institutional development programmes, and strategic partnerships.
• Coordinate the preparation and submission of grant applications, funding proposals, and project concept notes in collaboration with relevant departments and research teams.
• Provide technical support in developing project budgets, cost estimates, financial forecasts, and funding plans.
• Review project proposals to ensure alignment with the Hospital's strategic priorities, institutional mandate, and available financing opportunities.
• Assess the financial and operational feasibility of proposed projects and recommend appropriate financing arrangements.
• Support the identification and development of partnerships with government institutions, development partners, universities, research institutions, private sector organizations, and international funding agencies.
• Coordinate the preparation, review, and negotiation of grant agreements, memoranda of understanding, partnership agreements, and other financing arrangements.
• Ensure that grant agreements and funding arrangements are consistent with institutional policies, applicable laws, and donor requirements.
• Monitor the implementation of funded projects to ensure compliance with approved budgets, work plans, timelines, and agreed deliverables.
• Maintain an updated database of grants, funding opportunities, submitted proposals, approved projects, funding commitments, and project implementation status.
• Coordinate the preparation of periodic financial and narrative reports for donors, funding agencies, and institutional management.
• Monitor grant expenditure, budget utilization, financial commitments, and variances, and recommend appropriate corrective measures.
• Ensure timely preparation and submission of grant financial reports, supporting documentation, and expenditure justifications.
• Coordinate with the Finance Unit to ensure proper recording, reconciliation, and reporting of grant-related transactions.
• Monitor donor compliance requirements, including eligible expenditure, procurement procedures, reporting deadlines, audit requirements, and financial documentation.
• Support internal and external audits of funded projects and coordinate the preparation of responses to audit observations and recommendations.
• Identify financial, operational, and compliance risks associated with grants and recommend appropriate mitigation measures.
• Support the preparation of project implementation plans, procurement plans, resource allocation frameworks, and monitoring tools.
• Coordinate grant close-out activities, including financial reconciliation, final reporting, asset accountability, and documentation of project results.
• Provide technical assistance to researchers and project managers on grant budgeting, financial management, donor compliance, and reporting requirements.
• Support the development of institutional policies, guidelines, and procedures for research grant management and external financing.
• Conduct financial and investment analysis to assess the viability and sustainability of proposed institutional projects.
• Provide technical input into public-private partnership initiatives and other strategic financing arrangements.
• Support the identification and development of sustainable financing mechanisms for institutional research, innovation, and service development.
• Prepare periodic reports on resource mobilization, grant performance, project financing, and institutional funding prospects.
• Maintain proper documentation and secure records of grant applications, agreements, budgets, correspondence, reports, and supporting financial documents.
• Perform any other related duties assigned by the immediate supervisor.

• Grant management and administration
• Grant proposal and funding application development
• Budget development, financial forecasting, and expenditure monitoring
• Financial and investment analysis
• Donor compliance and risk management
• Financial and narrative reporting
• Audit coordination and financial reconciliation
• Project monitoring and evaluation
• Partnership and agreement coordination
• Records and database management
• Written and verbal communication
• Coordination and stakeholder collaboration