Background

United African Institute of Technology (UAIT) is seeking a qualified and motivated Rwandan national to join our administrative team as an Academic & Admissions Administration Officer. This position plays a key role in supporting academic operations and student admissions processes at UAIT.

Key Responsibilities

Academic Administration

• Support student registration, enrollment, and academic record management
• Maintain and update student databases and academic files
• Assist in examination coordination, results processing, and certification procedures
• Communicate academic policies and procedures to students and faculty
• Support preparation of reports required by RTB and other regulatory bodies

Admissions Administration

• Manage student admission applications and documentation
• Provide accurate information to prospective students regarding programs and admission requirements
• Coordinate admission schedules, interviews, and enrollment confirmations
• Maintain admission records and statistics

General Administrative Support

• Coordinate with academic departments and administrative offices
• Support official correspondence and document preparation
• Assist in organizing academic calendars, meetings, and orientation programs

Required Qualifications

• Bachelor’s degree from a recognized university (Education, Business Administration, Management, Public Administration, or related fields preferred)
• Basic knowledge or prior experience in university academic administration or admissions processes
• Proficiency in English (written and spoken); knowledge of Kinyarwanda is required
• Computer literacy (MS Word, Excel, email, basic data management systems)
• Ability to handle confidential academic and student information responsibly

Preferred Qualifications (Asset)

• Previous work experience in a university, college, or TVET institution
• Familiarity with RTB-accredited programs or higher education regulatory procedures in Rwanda
• Strong organizational and communication skills

• Support student registration, enrollment, and academic record management
• Maintain and update student databases and academic files
• Assist in examination coordination, results processing, and certification procedures
• Communicate academic policies and procedures to students and faculty
• Support preparation of reports required by RTB and other regulatory bodies
• Manage student admission applications and documentation
• Provide accurate information to prospective students regarding programs and admission requirements
• Coordinate admission schedules, interviews, and enrollment confirmations
• Maintain admission records and statistics
• Coordinate with academic departments and administrative offices
• Support official correspondence and document preparation
• Assist in organizing academic calendars, meetings, and orientation programs

• Proficiency in English (written and spoken)
• Knowledge of Kinyarwanda
• Computer literacy (MS Word, Excel, email, basic data management systems)
• Ability to handle confidential academic and student information responsibly
• Strong organizational and communication skills

• Bachelor’s degree from a recognized university (Education, Business Administration, Management, Public Administration, or related fields preferred)
• Basic knowledge or prior experience in university academic administration or admissions processes
• Previous work experience in a university, college, or TVET institution (Preferred)
• Familiarity with RTB-accredited programs or higher education regulatory procedures in Rwanda (Preferred)