Job Description

The Job holder will Coordinate and oversee administrative duties of the Directorate while providing high-level support to the Executive Director. This includes managing schedules, organizing meetings and missions, handling correspondence, and ensuring efficient day-to-day operations of the Directorate.

Job Responsibilities

• Manage the Executive Director’s calendar and appointments.
• Schedule and coordinate meetings on behalf of the Executive Director.
• Monitor and follow up on correspondences through the Electronic Data Management System (EDMS).
• Draft and prepare correspondence on behalf of the Executive Director
• Ensure compliance with the Delegation of Authority Guidelines and the Citizen Charter.
• Ensure adherence to the Bank’s House Style Manual in all communications.
• Maintain proper archiving and an up-to-date filing system as custodian of documents within the Directorate.
• Coordinate both physical and virtual meetings for the Executive Director.
• Ensure appropriate protocol is followed for internal and external guests, in coordination with the Security and Protocol team.
• Receive and relay messages in a timely and professional manner.
• Monitor and maintain adequate stock of office supplies.
• Ensure cleanliness and order are maintained in the office and surrounding areas.

Job Requirements

• Bachelor’s degree in Secretarial Studies, Administration or a related field.
• 2 years of experience in a high-level administrative or executive assistant role.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with document management and other administrative systems.
• Female Candidates are encouraged to apply.

• Manage the Executive Director’s calendar and appointments.
• Schedule and coordinate meetings on behalf of the Executive Director.
• Monitor and follow up on correspondences through the Electronic Data Management System (EDMS).
• Draft and prepare correspondence on behalf of the Executive Director
• Ensure compliance with the Delegation of Authority Guidelines and the Citizen Charter.
• Ensure adherence to the Bank’s House Style Manual in all communications.
• Maintain proper archiving and an up-to-date filing system as custodian of documents within the Directorate.
• Coordinate both physical and virtual meetings for the Executive Director.
• Ensure appropriate protocol is followed for internal and external guests, in coordination with the Security and Protocol team.
• Receive and relay messages in a timely and professional manner.
• Monitor and maintain adequate stock of office supplies.
• Ensure cleanliness and order are maintained in the office and surrounding areas.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
• Familiarity with document management and other administrative systems.

• Bachelor’s degree in Secretarial Studies, Administration or a related field.
• 2 years of experience in a high-level administrative or executive assistant role.