Administrative Assistant to the Program Manager/RUEAP Job at Energy Development Corporation Limited (EDCL) - Career Opportunity in Rwanda

Vacancy title:
Administrative Assistant to the Program Manager/RUEAP

[ Type: FULL TIME , Industry: Science, Technology, Engineering, and Mathematics , Category: Admin & Office ]

Jobs at:

Energy Development Corporation Limited (EDCL)

Deadline of this Job:
07 September 2021  

Duty Station:
Within Rwanda , Kigali , East Africa

Date Posted: Wednesday, September 01, 2021 , Base Salary: Not Disclosed


The Management of Energy Development Corporation Limited (EDCL) would like to inform the public that it is recruiting qualified and experienced staff on the following positions:

Administrative Assistant to the Program Manager/RUEAP

Key roles/responsibilities
• Develop and implement a system for the management and safe custody and retrieval of records and information routed to and from the Program Manager's Office in line with the operational guidelines and procedures
• Prepare correspondences for Program Manager for internal and external communication as may be required
• Manage correspondences to the Program Manager's Office including mail, Telephone, incoming and out-going faxes, and route inquiries to the respective action officers / departments and generate periodic status reports
• Prepare, update and manage the daily and weekly agenda of the Program Manager
• Schedule internal & external customer appointments and providing feed back to the specific stakeholders in line with organization procedures
• Draft and prepare briefs, reports and other documents as may be required by Program Manager /EDCL
• Prepare and manage travel/mission arrangements for Program Manager
• Plan, monitor, supervise and maintain cleanliness in the Program Manager's Office in line with administrative guidelines
• Plan and monitor the transport and welfare needs of staff in the Program Manager's office in line with administrative guidelines
• Identify, requisition and account for office assets at the Program Manager's office and monitor their usage and safe custody in accordance with administrative guidelines
• Coordinate preparations for executive meetings with the Program Manager, taking down minutes and providing feedback to stakeholders in line with organization policies.
• Coordinate preparations for executive meetings with the Program Manager, taking down minutes and providing feedback to stakeholders in line with organization policies.
• Play the role of liaison between the office of the Program Manager and the employees and external stakeholders
• Receive guests at the Program Manager 's office and ensure they are appropriately handled in line with the customer-centered values of Program

Qualifications & Experience:
• A Bachelor's Degree (AO) in Public Administration, Management, Journalism, Public Relations, Communication, Social Sciences, Secretarial Studies or any related discipline with at least one (3) year of experience providing Administrative Assistance.
• Having previous experience with liaising with, or working with development partners is an added advantage.

Additional Skills
• Good interpersonal skills.
• Team building skills
• Analytical and Problem-solving skills ✓ Decision making skills
• Communication skills
• Time management

Work Hours: 8

Experience in Months: 36

Level of Education:
Bachelor Degree


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Job application procedure

Duly signed application letters addressed to the Managing Director of Energy Development Corporation Limited (EDCL) together with updated detailed curriculum vitae, copies of both academic and professional certificates, proof of related experience/valid work certificates and names and addresses of at least three (3) reference persons and copy of Identity Card should be submitted by email to not later than Tuesday 07/09/2021 latest 5:00 PM

1. Please note that submission of valid and acceptable proof of experience work certificates attached to your job applications to support the relevant experience indicated in the applicant's CVs among other documents highlighted above is a MUST for pre-selection.
2. Your job application and its attachments MUST be scanned as ONE single pdf document for easy download & analysis of applications.
3. ONLY online applications will be received on the mentioned above email. No hardcopy applications will be received.
4. REG is an equal opportunity employer. As part of our company Gender Mainstreaming policy and program, we seek to increase the number of women in all levels of the organization. Therefore, we strongly encourage female candidates to apply. Special consideration will be given to qualified female candidates.   

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Job Info
Job Category: Administrative jobs in Rwanda
Job Type: Full-time
Deadline of this Job: 07 September 2021
Duty Station: Kigali
Posted: 01-09-2021
No of Jobs: 1
Start Publishing: 01-09-2021
Stop Publishing (Put date of 2030): 01-09-2050
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