Summary
Date Posted: Saturday, July 29 2023, Base Salary: Not Disclosed

JOB DETAILS:
Position Overview
Reporting to the Director of Campus Operations and Community Engagement, the Campus Operations Assistant (COA) is responsible for a range of administrative activities as well as assisting in the subsequent day-to-day campus operations. This role’s responsibilities are primarily administrative and logistics-based; they will require great diplomacy, discretion, resourcefulness, and flexibility as this individual will be working closely with a diverse range of people within and outside of the organization. The COA role offers an unparalleled opportunity for someone with an interest in operations, education, health and social justice, providing great exposure to the frontline activities and inner workings of a pioneering university.

Overall Responsibilities:
• Provide operational and administrative assistance to the Director of Campus Operations on a wide range of activities
• Assist the campus operations to create all campus life activities (games, outdoor setup, outfitting new houses)
• Oversee all administrative and set ups of all offices on campus and manage administration supplies in offices and classrooms
• Assist in managing calendars and requests for meetings
• Facilitate meeting logistics including space, conference lines, agendas, preparation materials, notes, and follow-up
• Liaise between the operations department and other relevant departments such as logistics, administration, finance, academic program teams, etc.
• Assist the operation team and be a backup to different teams whenever needed
• Assist and lead activities during the outfiting of new houses both classes and residentials
• Assist in the procurement of with the Procurement and Logistics Team to ensure that the campus has the full supply of goods and services needed.

Assisting in Day-to-Day Campus Operations:
• Assist the DCO in operating the Butaro campus each day in an efficient, safe, and cost-effective manner.
• Coordinating with warehouse, hosptality, transport and clerkship team members to ensure the administration supplies are available is supporting each team to meet their required functions.
• Coordinate with other UGHE departments to help provide operational assistance for the academic, research, and other programmatic activities hosted on the Butaro campus (including special events.)
• Provide support as needed to all other managers on the operations team.
• Assist in all campus supply chain and logistical activities as needed
• Provide support to new initiatives for the University’s growing portfolio and serve as an additional resource for top priority projects. In the past, such projects have included UGHE commencement, ribbon-cutting ceremonies, and research support.
• Manage the submission and follow-up on all campus operations financial forms.

Qualifications:
• Bachelor’s degree preferred; background/interest in business administration, operations, procurement and logistics, and/or global health desired
• 2-3 years of experience working in operations, preferably universities
• Ability to live in Butaro full-time beginning (including most weekends) required
• English and Kinyarwanda proficiency required; French knowledge preferred
• Ability to work independently and take initiative; must be a quick learner, able to multi-task and easily adapt to changing circumstances
• Advanced organizational skills and capacity to handle multiple assignments and meet deadlines with attention to detail and quality
• Ability to effectively work on a team in a complex, fast-paced environment
• Computer skills in word processing, database, and spreadsheet programs; proficiency in Microsoft Office or Google G Suite applications
• Exceptional interpersonal skills including ability to interact professionally with culturally diverse staff, partners, and clients
• Demonstrated maturity and judgment
• Passion for social justice and desire to contribute to global health education

Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

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